ENS and National eNotary Registry

1
Pennsylvania and the National eNotary Registry
Phase I Electronic Notarization
Initiative February 1, 2006 February 1,
2007 Participants Pennsylvania Department of
State County Recorders Westmoreland Chester Lancas
ter City of Philadelphia National Notary
Association
2
Goals and Objectives

• For Business
• Provide a single source of authentication and
  verification of Notaries Public across the
  Commonwealth
• And, in so doing, manage the issuance of a
  secure, uniform eNotarization credential to
  promote economic development
• For State Government
• Provide real-time access to Notary registrant
  data (e.g., cross-jurisdictional certification)
• Provide real-time revocation and related
  management functions (issuance and renewal)

3
Goals and Objectives

• Paper is costly and prone to error
• Printing
• Mailing/Fedex
• Reprinting
• Remailing/Re-Fedex
• Quality Assurance is slow and prone to error
• Automated QA is a key objective and benefit

4
National eNotary Registry

• National eNotary Registry
• Database of all PA eNotaries issued Electronic
  Notary Seals (11 other states in operation)
• Enables management (issuance, revocation,
  renewal) of ENS in real time
• Relying parties can verify the revocation/expirati
  on of an ENS in real time
• Electronic Notary Seal (ENS)
• Currently
• Standards-based X.509 v.3 digital certificate
  (SISAC Accreditation Pending)
• SISAC Secure Identity Services Accreditation
  Corporation (www.sisac.org)
• Can be secured from misuse by Notary or business
  in many different ways
• Provides a tamper-evident seal to prevent
  unauthorized alterations

5
National eNotary Registry

• Other components of the Registry
• ENS is more than a digital certificate
• Secure Web Service Username/Password
  authentication
• Printed eNotarizations (bar coding)
• Other possibilities external, secure devices
  probably more common
• Expanded public verification
• www.ensvalidate.org services expanded
• Tighter integration with e-journals
• Possible reorganization of Registry
• Non-profit corporation, 501(c)(x) structure
• Non-profit board of industry representatives,
  possible government advisors

6
ENS Benefits

• Regulate Notaries in the electronic age
• Support national eNotarization securely
• Verify facts of an eNotarization instantly
• Facilitate certification of documents between
  states and nations (eApostilles)
• Eliminate costly and unnecessary
  cross-jurisdictional questions (MI)
• Protect citizens from identity crimes and
  document fraud by enabling faster, more accurate
  authentication and investigation

7
Trust in the P and E Worlds
8
www.ensadmin.org
9
www.ensvalidate.org
10
www.ensconfirm.org
11
www.ensconfirm.org
12
www.ensconfirm.org
13
Registry Admin Client
14
Registry Admin Client
15
Pennsylvanias eNotarization Initiative Phase I
16
Pennsylvanias eNotarization Initiative Phase I
STEP TWO

• DEPARTMENT OF STATE
• Electronic applicant data sent to NNA Registry
• Authorizes Notary to Receive ENS

• NATIONAL NOTARY ASSOCIATION
• Notifies Notary by email with instructions to
  proceed

17
Pennsylvanias eNotarization Initiative Phase I
18
Pennsylvanias eNotarization Initiative Phase I
19
What is the ENS?
20
What is the ENS?
21
What is the ENS?
22
What is the ENS?
23
Valid eSignature with ENS
24
Invalid eSignature with ENS
25
Electronic Apostille Pilot ProgramA joint
program of the HCCH and NNA
26
Pennsylvania and the National eNotary Registry

• Thank you!
• We welcome any helpful feedback
• regarding the Pennsylvania
• Phase I E-Notarization Initiative
• and the National eNotary Registry.
• Richard J. Hansberger
• National Notary Association