5S Workplace Organization

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5S Workplace Organization

• Northland Community Technical College
• Presented by (Team Members)

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Target Area

• Type Name of Target Area Here
• Define the boundary of the Target Area
• A brief description of significance of this
  project

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Target Area

• Primary Purpose of Target Area here..
• Function of Target Area here..

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Area Map

• Insert drawing of area map here. This can be
  done using an excel spread sheet (import) or by
  scanning an area map that you may have hand drawn

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Workplace Scan Diagnostic ChecklistDate
Number of Problems Rating Level
5 or more 3 -4 2 1 None Level 0 Level 1 Level 2 Level 3 Level 4

• Sort
• (Organization)
• Distinguish between what is needed and not
  needed

Unneeded equipment, tools, furniture, etc. are present
Unneeded items are on walls, bulletin boards, etc.
Items are presents in aisles ways, stairways, corners, etc.
Unneeded inventory, supplies, materials are present.
Safety hazards exist.
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Workplace Scan Diagnostic Checklist
Number of Problems Rating Level
5 or more 3 -4 2 1 None Level 0 Level 1 Level 2 Level 3 Level 4

• Set in Order
• (Orderliness)
• A place for everything and everything in its
  place.

Correct places for items are not obvious.
Items are not in their correct places.
Aisle ways, workstations, equipment locations are not identified.
Items are not put away immediately after use.
Height and quantity limits are not obvious.
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Workplace Scan Diagnostic Checklist
Number of Problems Rating Level
5 or more 3 -4 2 1 None Level 0 Level 1 Level 2 Level 3 Level 4

• Shine
• (Cleanliness)
• Cleaning and looking for ways to keep it clean
  and organized

Shelves, floors, walls, stairs, and surfaces are not free of obvious dirt and dust
There is chipped paint, ceiling and/or floor tiles broken or stained.
Equipment is not kept clean and free of dirt and dust.
Cleaning materials are not easily accessible.
Lines, labels, signs, etc are not clean and unbroken
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Workplace Scan Diagnostic Checklist
Number of Problems Rating Level
5 or more 3 -4 2 1 None Level 0 Level 1 Level 2 Level 3 Level 4

• Standardize
• (Adherence)
• Maintain and monitor the first three
  categories.

Necessary information is not visible.
All standards are not known and visible.
Checklists dont exist for all cleaning and equipment maintenance.
All quantities and limits are not easily recognizable.
How many items cant be located in 30 seconds?
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Workplace Scan Diagnostic Checklist
Number of Problems Rating Level
5 or more 3 -4 2 1 None Level 0 Level 1 Level 2 Level 3 Level 4

• Sustain
• (Self-discipline)
• Stick to the rules!

How many workers have not had 5S training?
How many times, in the last week, was daily 5S not performed?
Number of times that supplies (room contents) not neatly stored?
Number of times job aids are not available or up to date?
Number of times, in the last week, daily 5S inspections not performed?
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Workplace Scan Diagnostic Checklist
Number of Problems Rating Level
5 or more 3 -4 2 1 None Level 0 Level 1 Level 2 Level 3 Level 4

• Totals
• (Category Totals)
• Benchmark your 5S journey.

Sort
Set in Order
Shine
Standardize
Sustain
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Target Area Photos

• Insert Target Area Photos Slides
• Before Photos
• Cluttered spaces, inadequate orderliness
• Causes behind quality problems
• Excess inventory or supplies

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Worksheet for Creating a 5S Vision

• Current Condition
  Categories Desired Condition

Safety
Product Quality
Equipment Maintenance
Inventory Levels
Information Sharing

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Team Charter

• Todays Date
• Target Area
• 5S Project Sponsor
• Target Area Manager
• Facilitator
• Recorder
• Reporter
• Team Member
• Team Member
• Team Member
• Team Member
• Team Member

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Measurables

• Record as many of the 7 deadly wastes identified
• Assign a value to the eliminated wastes
  identified

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Sort

• Items red tagged

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• Where did red tag items go

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• Were items added to the room because they were
  not available to serve functions of the room

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• Insert pictures of red tag items

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• After red tagging, did the pictures reveal extra
  space.

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• Did you do another process flow to analyze the
  space after the red tagging event?

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• Diagnostic Check List Score

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Set In Order

• How did you utilize labels
• Lines
• Signboards

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• What type of education did you do with your
  employees in this area?

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• Did you do process or function or both?

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• Include before and after pictures

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• Diagnostic check list score

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Shine

• Plans to keep this room clean
• What type of cleaning did you do

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• Who will maintain it
• Who will monitor it

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• What types of things did you find during the
  inspection and how was it corrected
• Did you develop a shine cart

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• Why is it important to shine
• Diagnostic Checklist Score

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Standardize

• What areas were standardized practices between
  campuses
• What areas were standardized in your target areas
• How are you going to make these standards visible
  and what are your training plans for other
  employee

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Sustain

• How will you make 5S a part of daily work?
• How will you involve all employees
• Which of the tools you received will help you
  sustain your target areas?