INITIAL PLANNING CONFERENCE URBAN THUNDER 2006 MARCH 15, 2006

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INITIAL PLANNING CONFERENCEURBAN THUNDER -
2006MARCH 15, 2006

• Westmoreland County
• Department of Public Safety
• Rich Matason, Director

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Todays Goals

• Initial Planning Conference
• Review exercise program
• Discuss exercise process, structure,
  participation, and documentation
• Propose and discuss design objectives
• Select scenario variables and venue
• Discuss support requirements

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Exercise Overview
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Exercise Program

• 24 hour exercise period
• Response groups across the functional spectrum
  (Incident Command, Fire, Bomb Squad, Law
  Enforcement, HazMat, EMS, Dispatch, Hospitals,
  Coroner, Public Affairs, Elected Officials,
  Emergency Operations Centers)
• Multi-jurisdictional
• Multi-hazard
• Focuses on team tasks/outcomes during first hours
  of local response
• No-inspection, no-fault, learning environment
• Based on design objectives selected by the
  participants

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Exercise Parameters

• Dates October 20-21, 2006
• STARTEX 1200, Friday, October 20
• ENDEX 1200, Saturday, October 21
• Duration
• County Government 1200-1600, 20 October
• County EOC Continuous 24 hour operation
• Participating jurisdictions to be determined by
  each jurisdiction
• Scenarios All-hazard
• Terrorist/WMD event
• Severe weather events

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Exercise Goal
Comprehensively exercise and evaluate the
participating agencies and jurisdictions
capability to manage and/ or respond to an
all-hazard disaster emergency that may include
act of WMD terrorism.
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Focus of Design Objectives Target Capabilities

• Onsite Incident Management
• Emergency Operations Center Management
• Public Safety and Security Response
• Firefighting Operations/Support
• Citizen Protection Evacuation and/or In-Place
  Protection
• Law Enforcement Investigations and Operations

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Focus of Design ObjectivesTarget Capabilities

• 7. Emergency Public Information and
  Warning.
• 8. Triage and Pre-hospital Treatment
• 9. Mass Care (Sheltering, Feeding, Related
  Services)
• 10. WMD/Hazardous Materials Response and
  Decontamination
• 11. Restoration of Lifelines.
• 12. Continuity of Government

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Supporting Objectives

• Demonstrate the capability of first response
  organizations to effectively direct and control
  the incident management activities through the
  use of the Incident Command System (ICS)
  consistent with the National Incident Management
  System (NIMS).
• (Incident Command/
• Unified Command)

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Supporting Objectives

• 2. Demonstrate the capability to provide
  multi-agency coordination for incident management
  through the activation and operation of the
  Emergency Operations Center, including EOC
  activation, notification, staffing, and
  deactivation management, direction, control and
  coordination of response and recovery activities
  providing public information and warning and
  maintaining information and communications
  necessary for response and recovery operations.
• (Emergency Operations Centers)

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Supporting Objectives

• 3. Demonstrate the capability to reduce the
  impact and consequences of an incident or major
  event by securing the affected area ( in
  coordination among law enforcement, fire, and
  emergency medical services), safely diverting the
  public from hazards, providing security support
  to other response operations, and sustaining
  operations from response through recovery.
• (LEA, FIRE, EMS, EOC, ICS)

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Supporting Objectives

• 4. Demonstrate the capability to coordinate and
  conduct fire suppression operations, including
  scene size-up, resource assignment, establishing
  an incident command system consistent with NIMS,
  communicating the status of the situation,
  requesting additional resources, establishing a
  safe perimeter, conducting fire cause
  determination, and providing the support
  necessary to prepare the community and reduce
  vulnerabilities in the event of national
  significance.
• (Fire Departments)

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Supporting Objectives

• 5. Demonstrate the capability to plan for and
  immediately execute the safe and effective
  sheltering-in-place of an at-risk population or
  an organized and managed evacuation of the
  at-risk population to areas of safe refuge in
  response to a potential or actual dangerous
  environment, and the safe and organized re-entry
  of the population.
• (ICS/UCS, EOC, LE, RED CROSS)

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Supporting Objectives

• 6. Demonstrate the capability to detect,
  examine,probe, investigate and conduct operations
  related to potential terrorist activities.
  Current and emerging investigative techniques are
  used, with an emphasis on training, legal
  frameworks, recognition of indications and
  warnings, source development, interdiction, and
  related issues specific to anti-terrorism.
• (Law Enforcement)

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Supporting Objectives

• 7. Demonstrate the capability to develop and
  coordinate the release of accurate alerts,
  warnings, and other emergency information to the
  public prior to an impending emergency to
  contribute to the well-being of the community
  during an emergency b y disseminating accurate,
  consistent, timely, and easy to understand
  information about emergency response and recovery
  processes.
• (EOC, PIO)

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Supporting Objectives

• 8. Demonstrate the capability to appropriately
  dispatch emergency medical resources to provide
  feasible, suitable, and acceptable pre-hospital
  triage and treatment of patients to provide
  transport as well as medical care en-route to an
  appropriate receiving facility and to track
  patients to a treatment facility.
• (EMS)

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Supporting Objectives

• 9. Demonstrate the capability to assess the
  incident, including test and identify all likely
  substances on-site provide protective clothing
  and equipment to responders conduct rescue
  operations to remove affected victims from the
  hazardous environment conduct geographical
  survey searches of suspected sources of
  contamination spreads and establish isolation
  perimeters contain and fully decontaminate the
  incident site, victims, responders and equipment
  manage site restoration operations, including
  collection of all hazardous substances and
  implement standard evidence collection
  procedures.
• (HAZMAT, DECON)

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Supporting Objectives

• 10. Demonstrate the capability to coordinate and
  conduct urban search and rescue response efforts
  for all hazards including searching affected
  areas for victims and locating, accessing,
  medically stabilizing, and extricating victims
  trapped in damaged or collapsed structures.
• (USR)

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Supporting Objectives

• 11. Demonstrate the capability to manage clearing
  and restoration activities (e.g., demolition,
  repairing, reconstruction). This includes the
  restoration of essential gas, electric, oil,
  communications, water, wastewater and sewer,
  transportation and transportation infrastructure,
  and other utilities this also includes clearing
  debris from lifelines (e.g., transportation,
  communications, utilities).
• (PUBLIC WORKS, UTILITIES)

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Supporting Objectives

• 12. Demonstrate the capability of Westmoreland
  County governments to activate and implement
  their Continuity of Government (COG) plans, and
• Demonstrate the capability of Westmoreland
  County government and City of Greensburg
  government to displace to their Emergency
  Relocation Sites (ERS) and conduct essential
  government functions from those sites.
• (ELECTED OFFICIALS, EOC)

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Exercise Participants
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Players

• County Commissioners
• Mayors
• Local Elected Officials
• Emergency Ops. Ctr.
• Public Affairs
• Emergency Management

• Law Enforcement
• Bomb Squad
• Fire / HazMat
• EMS / Medical / Hospitals
• Coroner
• USR Strike Team
• Responders

• State / Federal
• Local FBI State DHS
• Local DEP State EMA
• State Police USDHS

• Mutual Aid
• Region 13 Response Assets
• Mutual-Aid Agencies

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Potential Player List

• WCDPS
• County Commissioners
• Alcoa ERT
• Allegheny Power
• Arnold Palmer Airport
• A.R.E.S.
• Smithton EMA
• City of Greensburg
• Civil Air Patrol
• USDHS
• Dryridge VFC
• Excela Health System
• Kecksburg VFD
• Madison VFD
• Jeannette EMS

• Mountaintop Tech
• Murrysville EMA
• North Huntingdon Twp. P.D.
• PA State Police
• PEMA-WEST
• Penn Boro P.D.
• Penn Boro VFD
• Region 13
• Salvation Army
• Torrance State Hospital
• Rostraver Twp EMA
• Unity Twp. EMA
• USR Strike Team
• WCCC PSTC
• UPMC

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Actors

• Number sufficient to stress system
• Variety of symptoms

BIGGEST CHALLENGE
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Observers and Media

• Observers
• Invited to observe field and EOC play
• No functional role

OBSERVER

• Media
• Invited to observe / record field play
• Limit access to play area escort

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Exercise Design
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Exercise Goal
Comprehensively exercise and evaluate the
participating agencies and jurisdictions
capability to manage and/ or respond to an
all-hazard disaster emergency that may include
act of WMD terrorism.
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Types of Exercises

• Tabletop Exercises
• Basic
• Advanced
• Operations-Based Exercises
• Drills
• Functional Exercises
• Full-scale Exercises

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Tabletop Exercises

• Involve senior staff, elected or appointed
  officials, or other key personnel in a informal
  setting to discuss simulated situations
• Intended to stimulate discussion of various
  issues
• Used to assess plans, policies, and procedures,
  or to assess types of systems needed to guide the
  prevention, of response to and recovery from an
  event

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Tabletop Exercises (cont)

• Basic
• Scene set by scenario is constant
• Players solve problems presented by facilitator
• Group discussion, consensus solution
• Advanced
• Facilitator presents pre-scripted messages that
  progressively alter the scenario
• Group discussions with solutions based on
  appropriate plans and procedures

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Drill

• A coordinated supervised activity usually
  employed to test a single specific operation or
  function in a single agency.
• Commonly used to provide train ing on new
  equipment, develop or test new policies or
  procedures, or practice and maintain current
  skills.

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Functional Exercise

• Designed to test and evaluate individual
  capabilities, multiple functions or activities
  within a function, or interdependent group of
  functions
• Focused on exercising the plans, policies,
  procedures and staffs of the direction and
  control cells of ICS
• Events projected through an exercise scenario
  with event updates that drive activity

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Full-scale Exercise

• Multi-agency, multi-jurisdictional exercise that
  tests many facets of emergency response and
  recovery
• Events projected through a scripted exercise
  scenario with built in flexibility for free play
• Actions are conducted as if a real incident has
  occurred
• Complex and realistic training

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Exercise Scenarios

• WMD event
• HazMat event
• EOC Operations
• LEA Task Force Operation
• Bomb Squad event
• Urban Search and Rescue Event
• Emergency Relocation of Government Service
• Mass Casualty Incident
• Severe Weather event (tornado, flood, etc)
• COMBINATION OF ANY OF THE ABOVE

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Exercise Staff Organization

• Exercise Director
• Exercise Controllers
• Exercise Support Staff
• Exercise Evaluators
• Simulators/ Actors

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Exercise Administrative Structure
EXERCISE DIRECTOR Gene Komondor
PUBLIC INFORMATION OFFICER Dan Stevens
TRAINING OFFICER Rich Matason
LIAISON OFFICER Rich Matason
SAFETY OFFICER
OPERATIONS CHIEF
PLANNING CHIEF
LOGISTICS CHIEF Bill Hobaugh
ADMIN/FIN CHIEF
EXERCISE SUPORT DIRECTOR
SIMULATION CELL DIRECTOR Phil Barker
SERVICES DIRECTOR
CHIEF CONTROLLER
CHIEF EVALUATOR Bill Krulac
SUPPORT DIRECTOR Alan Hausman
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Operations Staff Outline
Exercise Director
Chief Controller
Exercise Admin/Support
Assembly Area
ON SITE
OFF SITE
Communications
ICS/ UCS
Search Rescue
Site Security
Hospital
Actors (On Site)
EMS
Decon
Dispatch
Transport
HazMat
Utilities
Observer Support
LEA
Fire
Entry
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Exercise Controller Functions

• Senior Controller
• Monitors exercise progress and coordinates any
  required modifications
• Individual Controller
• Introduces, maintains, and coordinates exercise
  events in accordance with the Master Scenario
  Events Listing
• Observes and reports exercise artificialities
  that interfere with realism

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Planning Staff Outline
Exercise Director
Chief Evaluator
Sim Cell Director
Notional Field Unit Team
ON SITE
OFF SITE
Notional State Tm
Notional Fed. Tm
ICS/ UCS
Search Rescue
Hospital
Message Inject Tm
EMS
Decon
Dispatch
HazMat
Utilities
LEA
Fire
Entry
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Exercise Evaluator Functions

• Know the procedures for the element being
  evaluated
• Understand the exercise concept and scenario
• Cover each assigned organization / exercise area
• Inform Controller of problems related to exercise
  design
• Observe, record, and report player actions
• Ensure collection of all evaluation data,
  evaluation forms, and materials after the exercise

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Exercise Simulation Cell Functions

• Qualified personnel in a working location who
  portray nonparticipating organizations, agencies,
  or individuals who would normally participate
  actively in response to a real event
• Generates injects and receives player responses
  to nonparticipating agencies
• Provides information in place of nonparticipating
  agencies

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Security and Badging
- Victim
- Controller
- Evaluator
- Media
- Observer
- Player
VICTIM
- Support Staff
CONTROLLER
EVALUATOR
MEDIA
SUPPORT STAFF
OBSERVER
SUPPORT STAFF
PLAYER
Players may either wear badge or be in uniform
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Weapons Policy

• Personnel serving as exercise participants shall
  NOT carry a loaded weapon within the confines of
  the exercise play area. They may continue to
  carry their weapon only after it has been
  properly cleared and rendered safe (i.e., no
  ammunition in chamber, cylinder, breach, or
  magazines) and only after being marked or
  identified in a conspicuous manner (i.e., bright
  visible tape around the visible stock or holster)
• Personnel providing exercise site security may
  carry loaded weapons

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Documentation

• EXPLAN
• Provides administrative details of exercise
• Does not give operational details or scenario
  information
• Reviewed at the Mid-Term Planning Conference
  (MPC)
• Distributed at the Final Planning Conference
  (FPC)

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Documentation

• C / E HANDBOOK
• Contains all information critical to exercise
• Limited distribution
• Contains evaluation materials
• Reviewed at the Final Planning Conference (FPC)
• Distributed at pre-exercise briefing

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Evaluation
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What Is HSEEP?
Data collection and evaluation strategy Decomposes
emergency response into individual
tasks Standardizes data collection and evaluation
Homeland Security Exercise Evaluation Program

• Why is HSEEP important?
• HSEEP is the way organizations communicate and
  demonstrate their resource needs to the
  Department of Homeland Security (DHS).
• Future resource allocation decisions will
  increasingly rely on results from events like
  Twisted Rail.

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Benefits of HSEEP Approach

• Nationwide consistency
• More useful after-action reports and improvement
  plans
• Ability of jurisdictions to focus resources on
  greatest needs
• ENHANCED PREPAREDNESS

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Exercise Evaluation and Improvement Process
Exercise Evaluation and Improvement Process Data
Collection and Analysis
Evaluation Planning, Observation, and Analysis
Step 1 Plan and Organize the Evaluation
Step 2 Observe the Exercise and Collect Data
Step 3 Analyze Data
Step 4 Develop After-Action Report
Improving Preparedness
Step 5 Conduct Debriefing
Step 6 Identify Improvements
Step 7 Finalize After-Action Report
Step 8  Track Implementation
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Mission Outcomes

• I. Prevention/Deterrence
• II. Emergency Assessment
• III. Emergency Management
• IV. Hazard Mitigation
• V. Public Protection
• VI. Victim Care
• VII. Investigation/Apprehension
• VIII. Recovery/Remediation

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Exercise Evaluation Guides
Emergency Management Example
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Hotwash

• Held immediately following exercise play
• Provides opportunity for
• Player self-assessment
• An interactive discussion
• Clarification of observed events
• Hotwash forms provided to aid discussion

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Analysis of Activities

• What tasks were to be accomplished?
• Which tasks went
• well and which need
• improvement?
• Root cause analysis
• Recommendations

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After-Action Report

• Format
• Executive Summary
• Part 1 Exercise Overview
• Part 2 Exercise Goals and Objectives
• Part 3 Exercise Events Synopsis
• Part 4 Analysis of Mission Outcomes
• Part 5 Analysis of Critical Task Performance
• Part 6 Conclusion
• Appendix A Improvement Plan

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AAR FormatAppendix AImprovement Plan
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Support Requirements
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Exercise Support Requirements

• Briefing Rooms / Moulage Room
• Communications Networks and Hardware
• Human Needs
• Water
• Food
• Restrooms
• Real Emergency Requirements
• Training Materials/aids
• Transportation
• Spectator/Participant Insurance

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Train-up

• May - September 2006
• ODP First responder WMD Awareness Training
• ODP First Responder WMD Operations Training
• ODP ICS for NBC Incidents Training
• AWR-160 WMD Awareness Level Training
• IS-700 NIMS training
• IS-546/547 Continuity of Operations (COOP)
  Awareness
• IS-100 Introduction to ICS
• IS-200 ICS for Single Resources and Initial
  Action Incidents
• Homeland Security Exercise Evaluation Program
  Training

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Train-up

• August-September 2006
• TableTop Exercises (TTX)
• Command Post Exercises (CPX)
• Communications Exercises (COMMEX)

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Conference/Meeting Timeline

• Planning Conferences
• March 15 Initial Planning Conference
• June 21 Mid-Term Planning Conference
• September 20 Final Planning Conference
• Working Group Meetings
• February 15 Concepts and Objectives Meeting
• April, May, July - monthly
• August, September, October - bi-weekly until
  STARTEX

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Site Maps and Aerial Recon
Site Map
Aerial Photo
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After Action Report/Improvement Plan

• Distribution
• Local community
• Federal partners

• Purpose
• Document Evaluator / Controller observations
• Provide feedback
• Pass on lessons learned

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Today's Tasks
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Todays Goals

• Initial Planning Conference
• Discuss and agree to design objectives
• Select scenario variables and venues
• Discuss support requirements
• Gather budgetary information

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Participant Task

• Complete Scenario/Time slot Handout and Return
• Select type of exercise
• Select date and time of exercise
• Select venue where exercise will be held

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Participant Task

• Review Capabilities choose the capability or
  capabilities to be exercised
• Review supporting objective(s) for the
  capability(ies) chosen develop specific
  objectives to be accomplished by participating in
  Urban Thunder

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Participant Task

• Complete training assessment handout

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Participant Task

• Complete budget handout

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Action Items

• Identify controller and evaluator for each
  exercise venue
• Maps of Sites
• Identify tasks / responsibilities for the
  Mid-Term Planning Conference (MPC)

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Future Conferences

• Mid-Term Planning Conference (MPC)
• June 15, 2006
• Continue Planning Process
• Scenario Development
• Exercise Support Requirements
• Site Visit
• Review Exercise Plan (EXPLAN)
• Working Group and Planning Liaison Officers Only

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Future Conferences

• Final Planning Conference (FPC)
• September 20, 2006
• Finalize Exercise Plans
• Scenario Timeline
• Support Needs / Logistics
• MSEL
• Review Controller / Evaluator Handbook
• Distribute EXPLAN and Participant Materials
• Working Group and Planning Liaison Officers only

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Questions?