Measures of Performance For Committees

1
Measures of PerformanceFor Committees
Safety Services Canada
MOP-C

• Presented by Wilson Bateman

2
Overview
SUMMARY
Introduction
SURVEY
Measures of Performance
1.Minimum Compliance
2.Goals Objectives
3.Rules of Procedure
4.Functions of Committees
5.Committee Training
Annual Report
3
Introduction
First Committee Early 1970s Part of the
IRS Minimum Regulatory Compliance
Is Your Committee Working?
4
Introduction

• The hearings have indicated that a number of
  these joint committees have become effective
  instruments for constructive and cooperative
  consultation on conditions of work related to
  health and safety. On the other hand, among these
  committees are also some that meet sporadically
  with no clear sense of their role and others that
  meet more often in an atmosphere of frustration,
  in which the labour members are convinced that
  undesirable conditions are not being corrected
  and management members believe that the substance
  of many complaints is not central to health and
  safety.

5
Introduction
The commission considers the essential role of
the joint committee to be that of providing a
consultative forum for constructive and critical
review of the status of the health and safety of
workers as reflected in the performance of the
responsibility system both internal and external
to the local operation. It is a forum of
consultation between those with the ability to
contribute and those accountable for deciding
what is to be done. Ham Commission Report,
1976
6
Measures of Performance
Leading Indicators

• Minimum Regulatory Compliance
• Goals and Objectives
• Rules of Procedure
• Functions of Committees
• Committee Training

7
1. The Law
MOP-C

• Minimum Regulatory Compliance

8
The Law

• Act System
• Regulations Rules
• Code
• Standards
• Mfg

Industry Practice
Guidelines
Committee Code of Practice
9
Act

• IRS
• Rights
• Responsibilities
• Committees
• Role of regulator

Manitoba OHS Legislation
10
Safety Program

• 1. Policy Statement
• 2. Hazard Identification and Control
• 3. People and Resources Required in Emergencies
• 4. Statement of Responsibility
• 5. Inspection Schedule
• 6. Develop Plans to Control Chemical and
  Biological Hazards
• 7. Develop a Plan to Safeguard Contracted
  Employer
• 8. Training Plan for Workers and Supervisors
• 9. Procedures for Investigating Accidents,
  Dangerous Occurrences and Work Refusals
• 10. Develop a Strategy to Involve Workers
• 11. Evaluate and Revise your Program Regularly

Program Elements
11
The Law

• We need a safety committee.
• One committee
• Input into number of members
• Half non-management
• Employee members determined by the employees
• Meeting frequency
• Required time from work
• Rules of Procedure
• Chair and co-chair
• Functions defined

12
The Law

• WHMIS (training annual review)
• First Aid (remote location plan)
• Policy Procedure

• Policy review in consultation
• Program in consultation
• Recommendation 21 days
• Information
• Monitoring
• Refusal
• Inspections
• List of Chemicals

13
1. Minimum Regulatory Compliance
The Law 14

• Committee
• Safety Program
• Defined Responsibilities
• Employee Rights
• Integrate Health Safety

SURVEY
SURVEY
14
2. Goals Objectives
MOP-C
Safety Services Canada
15
2. Goals and Objectives

• What are your committee goals?
• Short Term (what do you want)
• Long Term
• What are your objectives?
• Who is responsible for the action plan?
• Do the goals of the committee match the goals of
  the organization?

Goals are not fuzzy wishes, or hastily made new
years resolutions
16
2. Goals and Objectives
SMART Specific Motivational Achievable Record
able Trackable
The road map for your safety committee.
17
Specific Objectives Code Of Practice

• (i) assisting workers and the employer to
  identify, record, examine, evaluate and resolve
  safety and health concerns in the workplace
• (ii) developing practical procedures and
  conditions to help achieve the highest possible
  degree of safety and health in the workplace and
• (iii) promoting education and training programs
  to develop detailed knowledge of safety and
  health concerns and responsibilities in each
  individual in the workplace.

18
2. Goals and Objectives

• Consideration should be given to number and type
  of
• Incidents
• Near misses
• Injuries
• safe
• Audit Results
• Corporate Goals and Objectives
• Safety Program Requirements
• Continuous Improvement

Goals 10
SURVEY
19
3. Rules of Procedure
MOP-C
Committee Code of Practice
20
3. Rules of Procedure

• How are the Rules of Procedure
• Developed?
• Communicated?
• Followed?

21
3. Rules of Procedure

• Do the rules of procedure include
• composition of the committee
• term of appointment of members
• method for calling meetings
• who can call a meeting
• notice of meetings in advance
• frequency of meetings
• emergency meetings
• when to call an emergency meeting

22
3. Rules of Procedure

• Do the rules of procedure include
• conduct of meetings
• setting the agenda
• matters the Act requires the employer to consult
  the committee on
• communication
• recommendations
• quorum
• chairing
• method of reaching decisions

23
3. Rules of Procedure

• Ensure that committee meetings are effective.
• Ensure that the right people are on the
  committee.

24
3. Rules of Procedure
25
3. Rules of Procedure

• Selection of Committee Members
• Committed
• Respected (within organization)
• Will Participate
• Team Player
• Experienced
• Has Knowledge (in safety and job)
• Organized
• Authority

26
3. Rules of Procedure
27
Members

• You are a member of one of the most important
  teams in the organization.
• Your position on the team is important.
• What you are doing saves money, time, and most of
  all lives.
• Your efforts are appreciated by all employees and
  their families.

Rule 14 Meeting 11 Members 10
Off-the-job safety Committee communication
SURVEY
28
4. Functions of Committees
MOP-C
Safety Services Canada
29
4. Functions of Committees

• Policy and Program
• Audit / Compliance
• Hazard Identification
• Inspections
• Investigations
• Records and Statistics

30
Section 40 of the Act

• the duties of the committee include
• (i) the receipt, consideration and disposition of
  concerns and complaints
• (ii) participation in the identification of risks
  to the safety or health of workers or other
  persons,
• (iii) the development and promotion of measures
  to protect the safety, and checking the
  effectiveness of measures
• (iv) co-operation with the occupational health
  service,
• (v) co operation with a Safety and Health Officer
  
• (vi) the development and promotion of programs
  for education
• (vii) the maintenance of records in connection
  with the receipt and disposition of concerns and
  complaints and the attendance to other matters
  relating to the duties of the committee and
• (viii) such other duties as may be specified in
  this Act or regulations.

31
Code

• 1. Protect the anonymity of complainants who
  request same.
• 2. Inspect dangerous conditions and/or call a
  special meeting to resolve the concern.
• 3. Notify complainants of any decisions or
  recommendations made by the committee relating to
  their concerns.
• 4. Notify all workers at any site where the work
  is determined to be dangerous.
• 5. Periodically carry out plant wide surveys to
  determine types of tasks performed, operating
  methods used, and hazards and problems which may
  be encountered in the course of workplace
  operations.
• 6. Prior to regular meetings, each committee
  member should inspect a specific part of the
  workplace and the operations conducted therein.

32
Code

• 7. Review safety of new equipment, materials or
  processes and make recommendations accordingly.
• 8. Worker co-chair or designate shall accompany a
  Safety Health Officer during any inspection.
  They may be joined by the employer co-chair or
  designate. Both co-chairs/ designates shall be
  present during discussion of the inspection
  report and shall sign the report indicating they
  have read it.
• 9. Hold plant or office meetings/discussions/prese
  ntations to discuss, critically evaluate and get
  input on safety and health matters.
• 10. Distribute and display safety and health
  information and educational materials relevant to
  your workplace.

33
Procedure to Resolve Concerns

• Reporting
• Supervisor and where practicable, to a committee
  member
• First Stage- Committee member / supervisor and
  employee. Recorded
• Second Stage -agenda next meeting.
• Third Stage outside assistance

34
Dangerous Conditions

• Report
• Inspection / special meeting
• Refusal
• Report Safety Officer
• Warning

35
Policy and Program

• How?
• Committee members should be involved in
• Design
• Implementation
• Review
• Continuous Improvement

36
Audit / Compliance

• How?
• Legislation Review
• Inspector Visits
• Program Requirements
• Internal / External Audits
• WCB Statistics
• Other Indicators

37
Hazard Identification

• How?
• Hazard Assessment
• Job Hazard Analysis
• HAZOP
• Inspections (may be required by law)
• Observations
• Audits

38
Inspections

• Conditions
• Behavior
• Committee Who is doing inspections?
• What is being done?

39
Inspections

• Committee shall periodically carry out detailed
  safety and health surveys
• familiarization with the types of tasks performed
  and the operating methods
• identification of workers' concerns
• identification of safety or health hazards
• In preparation for regular meetings, each
  Committee member should inspect a specific part
  of the workplace and the operations conducted
  therein.

40
New Materials Processes

• When an employer is planning to introduce new
  equipment, changes in operating procedures,
• new chemicals or other substances or materials
  into a workplace, he shall advise the Safety
• Health Committee which in turn shall give
  priority to considering the implications, with
  regard
• to safety and health, of such plans for the
  workers.

41
Investigations

• What is the committees role?
• Lost time Injury
• Incident
• Concerns
• Refusals

42
Records and Statistics

• What is documented?
• Minutes of Meetings
• Agenda
• Recommendations
• Training Records
• Performance Stats
• Annual Report

Function 10
SURVEY
43
5.Committee Training
MOP-C
Safety Services Canada
44
5. Committee Training

• What is the Standard for the Committee?
• Committee Orientation
• Incident Investigation
• Hazard Identification
• The Legislation IRS
• Problem Solving Techniques
• The Procedure for Refusals
• The Safety Program
• Other

45
Explanation of Function

• The Safety Health Committee shall explain its
  purpose and function to all persons in the
  workplace, and inform all persons of their rights
  and duties under the Workplace Safety Health
  Act and Regulations and the Codes of Practice.

46
In Plant Meetings and Evaluations

• The Safety Health Committee should
  periodically initiate in plant or office
  meetings, discussions, or presentations, so that
  workers may discuss and critically evaluate
  safety and health matters, including the
  performance of the Committee and the adequacy and
  effectiveness of government support services.

47
Display, Distribution and Posting of Material

• The Safety Health Committee shall ensure the
  distribution and display of information and
  educational materials, which have specific
  relevance to the safety and health of workers in
  that workplace.

48
Annual Report
A committees annual report can summarize their
Measures of Performance.

• Minimum compliance with the legislation
• Training completed by the committee
• Number of meeting (attendance / guests)
• Goals and Objectives ( reached )
• Rules of Procedure ( reviewed / revised )
• Concerns and investigations ( outcome )
• Recommendations ( completed / pending )
• Statistics
• Off the job safety

Training 12 Annual report 7 Role 5 Documentation 7
Committee communication
49
Summary Putting It All Together
The Formula A Trained, Competent Committee
A Committed Management Team Committee
Resources Measures of Performance A Safer
Work Environment (Helping to Improve your
Safety Culture)
50
The Safety Committee
MOP-C Annual Report
51
Thank you