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Clubhouse Databases and Using the Data

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Marvin Gay - 1968. Passwords for Access, Excel & Word. Tools: Options: Security ... Compatible with Windows 2000, XP, Vista. Current Clubhouse Installations ... – PowerPoint PPT presentation

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Title: Clubhouse Databases and Using the Data


1
Clubhouse Databasesand Using the Data
  • PRESENTERS
  • Jeff Lander, Appilistic and Forum House Advisory
    Board, MA
  • Tracy Jeoung, Fountain House, NYC

2
  1. Data Management in a Clubhouse Environment
  2. Fountain House database experience and
    application
  3. The Appilistic Clubhouse Database

3
Data Management in a Clubhouse Environment
  • To err is human.
  • To really foul up requires a computer

4
System Elements
  1. Data Entry
  2. Data Verification
  3. Data Security
  4. Data Output (reporting)
  5. Data Retention
  6. Building Your System

5
Data Entry
  • People Get Ready The Impressions - 1965
  • Establish shared data definitions
  • Establish specific measurements
  • Utilizing members for data entry

6
Data Verification
  • Garbage in, garbage out
  • Independent Spot Checks

7
Data Security
  • I Heard it Through the Grapevine
  • Marvin Gay - 1968
  • Passwords for Access, Excel Word
  • Tools Options Security
  • Set password to open
  • Password selection Easy to remember, hard to
    guess

8
Data Security
  • Microsoft Access Admin vulnerability

9
More Data Security Considerations
  • Backups
  • HIPAA/Confidentiality
  • Release forms
  • Maintaining confidentiality
  • Files left open

10
Data Output
  • Do You Believe in Magic Lovin Spoonful
  • Sanity checks

11
Data Output
  • Understanding the assumptions and limitations on
    complexity built into an automated system
  • Definition of Active Status
  • Members vs. Referrals
  • Other limits on who is included

12
Data Retention
  • You Really Got Me The Kinks - 1964
  • Some things last forever (hopefully)
  • How long is long enough?

13
Planning and Building Your System
  • My Way Frank Sinatra - 1969
  • Establish meaningful measures
  • e.g. employment and homeless statistics are key
    for grant writing
  • Establish shared data definitions
  • Establish system goals and priorities

14
Planning and Building Your System(continued)
  • Implement one step at a time
  • Consider the training and data verification needs
    of your users
  • Patience

15
(No Transcript)
16
The Clubhouse Database
17
How theAppilistic database got its start
18
Design Objectives
  • Member participation in the data entry process
  • Minimum learning curve
  • Maximize the utility of the collected data (let
    you use it in as many ways as possible)
  • Data security and confidentiality
  • Flexible tool to enable clubhouses to operate
    their way

19
Features of the Appilistic Clubhouse Database
  • Installation on Unlimited Number of Computers
  • Access by Unlimited Number of Users
  • Installed Configuration to Meet Your Needs
  • Maintenance for the first year including
  •  Interactive Training with Instructor
  • Personalized Support
  • On going Development

20
Features of the Appilistic Clubhouse Database
  • Designed by Clubhouses Users
  • User Friendly
  • Designed for Member Involvement
  • Multiple Security Levels
  • Tools for Data Verification
  • Automated Local Backup System
  • Offsite Backup Available

21
Features of the Appilistic Clubhouse Database
  • Built In Contact Management
  • Generate Email Lists
  • Create Mailing Labels
  • Record Notes Related to People Tasks
  • Built In Custom Report Generator
  • Custom Development Available
  • Compatible with Windows 2000, XP, Vista

22
Current Clubhouse Installations
  • Atlantic House, Quincy, MA
  • Bridge House, Bridgeport, CT
  • Charles Webster Potter Place, Waltham, MA
  • Clubhouse of Winnipeg, Winnipeg, MB
  • House, Needham, MA
  • Forum House, Westfield, MA
  • Genesis Club, Inc., Worcester, MA
  • Green River House, Greenfield, MA

23
Current Clubhouse Installations
  • Hero House, Bellevue, WA
  • Horizon House, Wakefield, MA
  • Lexington House, Altoona, PA
  • Lighthouse, Springfield, MA
  • Meeting Place Clubhouse, San Diego, CA
  • Neponset River House, Norwood, MA
  • Polaris House, Juneau, AK
  • Prime Time House, Torrington, CT

24
Current Clubhouse Installations
  • Renaissance Club, Lowell, MA
  • Star Light Center, Florence, MA
  • Stepping Stones Clubhouse, Coatesville, PA
  • Thunderbird Clubhouse, Norman, OK
  • Tradewinds, Southbridge, MA
  • Vincent House, Pinellas Park, FL
  • Wellspring Clubhouse, Sellersville, PA
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