Planning and Sustainability (Total Cost of Ownership)

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Planning and Sustainability(Total Cost of
Ownership)

• Andy Pyper
• eSolutions

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Links

• www.bgfl.org/tco

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Investment so far ..

• Primary 3,600 in 1998 14,800 in 2004
• Secondary 40,100 in 1998 88,600 in 2004
• Capital investment and earmarked funding
• - Becta figures

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Why .

• The ICT Mark
• 1b A strategy to achieve the ICT vision
• Whole school planning for ICT
• Sustainability
• 1c Implementation and management of the strategy
• Budgetary effectiveness for ICT

• 6b The deployment, availability and access to
  ICT resources
• 6c Management and evaluation of the use of ICT
  resources

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Sustainability

• Finite life for all equipment
• E.g. laptops for teachers
• Need a budget just to stand still
• Moving on needs additional funding
• More on this later

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Sustainability (cont)

• Its not just about the boxes
• Need sustainability for Staff

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Defining TCO
Total costs
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Total annual expenditure on ICT
How big should each slice be?
User self-support Formal support Training
Consumables Network Software
Hardware
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Average percentage ICT expenditure
Primary schools
Secondary schools
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Identifying total costs helps to..

• Clarify the ICT position
• Assess budgetary needs
• Inform strategic investment plan
• Enable value for money decisions
• Achieve budget profile over time
• Support
• vision for ICT in the school
• whole school improvement programme
• curriculum and management
• training needs
• Identify usage issues

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Sustainability plan (1)

• Consider
• Percentage budget allocation for ICT
• Proportion allocated to each pie chart area
• Audit to review age and stage of equipment
• Self-assess technical services against FITS
  processes
• Understand all service levels, any overlap
• Survey users
• estimate time spent on user self-support
• canvas user needs
• Review procurements processes and benefits of
  frameworks

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TCO lite estimator

• Getting started
• Simple spreadsheet
• Hour to complete
• Simple audit value of equipment and services
  now
• Plan replacement costs to stand still
• Plan budget for enhanced provision this year and
  next
• Intended to use and develop with primaries and
  some secondaries
• Becta to continue to develop support
  materials/tools

TCO Estimator