Connecting Distributed Competences

1
Connecting Distributed Competences

• A.P. Hameri HIP/CERN,
• N. Høimyr CERN IT/CE
• Contents
• Industrial motivation
• Project Mgmt problems
• Document perspective
• LHC Project _at_ CERN
• Challenges in a global distributed project
• TuoviWDM, WWW Internet
• CoDisCo-project

2
Meta-Manufacturing 1/2
3
Meta-Manufacturing 2/2
4
Third Parties of the Total Value
5
Document Transfer
6
Documents Partners
50
12000
of organizations involved
45
10000
of documents produced
40
35
8000
30
of organizations involved
of documents produced
25
6000
20
4000
15
10
2000
5
0
0
1
2
3
4
5
1
2
3
4
5
0
15 months
PHASE 0 Order Processing
PHASE I Design
PHASE II Production and Assembly
PHASE III Final Assembly and Commissioning
7
Project Management - Problems

• (excluding political difficulties)
• Ignorance of what other project teams are doing
• Lack of discipline in design change control
• Diverse views on what are the objectives of the
  project
• Rigid project planning and scheduling routines
• Poor reactivity to sudden changes in the project
  environment
• Unforeseen technological difficulties
• A study of 8.000 projects shows only 16 were
  able to meet the quality, schedule and budget
  related objectives

8
Industrial Motivation

• Scanning of documents has increased
• 50 of the design time is bound to search for
  other documents
• Existing 4 million technical docs cover 80 of
  the specs needed for incoming orders, odds to
  find them is 4
• PDM reduced change order cycle from 33 to 10 days
• In-house PDM reduced document management staff
  with 35, document storage cost decreased from
  50 to 5
• 90 of the spec changes originated in-house

9
DevelopmentTrends

• Mental work is bound to documents, i.e. on
  finding, retrieving, manipulating, mediating and
  storing them
• Most of the documents are in digital format
• Work is geographically distributed which is
  supported by information networks
• Electronic networking is superseding the
  traditional way of working
• Products are complex, hence more documents are
  needed to describe them

10
The products 1/2
11
The products 2/2
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The Engineering Data

• drawings
• CAD models
• part lists
• structural analysis models
• spread sheets
• technical notes
• measurements results
• manufacturing instructions
• assembly instructions
• organizational relations
• material properties

• schematics
• applicable standards
• photos and shaded images
• minutes
• agendas
• key parameters
• specifications
• project plan
• project schedule
• quality documents
• ...

13
PDM - Challenge

• Can opener - 8 documents
• Electric engine - c. 200 documents
• Mobile phone - c. 10.000 documents
• Paper machine - c. 20.000 documents
• CERN LEP accelerator - c. 300.000 documents
• CERN LHC - c. 4.200.000 documents

14
PDM for LHC - motivation

• More complex technology than ever before at CERN
• Stringent quality requirements
• High industrial content
• Many partners institutes and suppliers all over
  the world
• Aging and changing population, people with key
  knowledge will not be available during LHC
  operation

15
CERN WDM, history

• Tim Berners-Lee at CERN invented WWW in 1990
• LHC- accelerator project one of the most complex
  projects condu cted by mankind
• participants in 48 countries
• hundreds of organisations
• duration about 15 years
• Need for project communications
• communications discipline
• document production and access
• Simple Web based Engineering Data Management put
  to use in 1993
• Helsinki Institute of Physics started development
  of web-based project communications tools in 1995
• CERN push for commercial PDM, use of CADIM/EDB
  and TuoviWDM
• Global PDM system implemented together with CERN
  database and CAD/CAM support teams

16
TuoviWDM- Web Data Management

• World-wide engineering data management tool
• born from the needs of LHC(ATLAS, CMS,
  Accelerator)
• simple for the user
• extendable
• standard-based
• Alternative configurations
• stand-alone
• universal front-end
• distributed

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TuoviWDM- Basic Functionality

• Structural browsing
• Document upload and download from Internet
• Multi-file documents
• Multiple file formats
• User authentication and access control for
  individuals and groups
• Visual status indication
• Interfaces to commercial systems.

18
TuoviWDM- Project Management Support

• Tools for creating project structures
• WBS creation and management
• Microsoft Project integration
• Tools for progress follow-up
• document usage
• tracking document status
• notification system for critical or interesting
  changes

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TuoviWDM Roadmap
BUY USE UNEXISTING SHORTCUT
or
X
x
PILOT
INSTALL
OPERATE
PILOT
PILOT
PILOT
PRESENT x00.000 docs, unlinked
AFTER PILOT x0.000 docs, linked
BASELINE x00.000 docs, linked
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Objectives

• to benchmark best practices of distributed design
  process and project management, including
  configuration, time, budget, risk and quality
  management
• to establish managerial guidelines and document
  configuration management processes needed to
  manage distributed projects, special emphasis
  being on distributed product data management
• to develop and test Internet and WWW based
  applications in industrial pilot projects
• industrial follow-up to refine processes and to
  document the results, together with dissemination
  of the project results to other Nordic companies
• to collect distributed competencies into one
  logical and controllable entity

22
Partners 1/2
Hönnun og ráðgjöf
?

• total budget 12.812 kNOk
• duration 9/98 - 9/00, 2 years
• NIs total funding 4.944 kNOK
• industry 70 in-house contribution
• institutes 50

SINTEF
?
Aker Finnyards
?
Helsinki Institute of Physics
IGP
?
?
?
Logimatic
Kockums Computers Systems
?
CERN
?
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Status Q1/2000 1/2

• Benchmarks
• 5 industrial companies visited and interviewed
• Best practices identified and reports made
  available
• Management processes
• Study of processes and requirements progressing
  well
• two conference papers for Nordnet99 and a number
  of reports published
• QA with the help of PDM in the LHC project (MSc
  thesis, Nitter)
• Change Management in the LHC project (MSc thesis,
  Kløvstad)
• PDM requirements in shipyards (MSc thesis,
  Mellanen)
• Requirements for PDM in the Extended Enterprise
  (Msc thesis, Vittaala)
• Cookbook before implementing PDM (Hameri,
  Høimyr, Lahti)
• Change management in shipyards (Logimatic)

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Status Q1/2000 2/2

• Development and tests of Internet and WWW based
  applications in industrial pilot projects
• pilots projects defined
• two industrial installations of TuoviWDM up and
  running
• Tribon - Tuovi integration used with pilot at
  Finnyards
• major release of TuoviWDM 2.0 at CERN
• feed-back to be collected during year 2000
• system development and adaptation in progress
• TuoviWDM system commercialized under name
  Kronodoc

25
CoDisCo workspace

• Information sharing and document management via
  TuoviWDM
• Simple structure based on CoDisCo project WBS
• All exchange of information between the partners
  in electronic form

26
Workspace statistics

• Number of accesses to CoDisCo workspace pr. month

Accesses by country domain
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Next steps

• Conclude results of benchmarking and best
  practices
• Produce state-of-the-art PDM specification for
  the Extended Enterprise
• Constitute the big picture of using Internet/WWW
  for distributed operations
• Collect the distributed competences into a
  coherent project deliverable
• Feed-back to Nordic industry
• Industrial implementations of TuoviWDM/Kronodoc
• Prepare follow-up project E3