WELCOME TO METRO RAILWAY: KOLKATA

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WELCOME TO METRO RAILWAY KOLKATA
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STOCK VERIFICATION BRANCH

• Its Changing Role And Function
• Presented by S. Samadder

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Object of Stock Verification

• Object of Stock Verification
• To ensure that the the Actual balances of stores
  agree with the balances appearing in the books of
  different Stock Holders
• Excesses or Deficiencies , if any , are properly
  investigated and accounted for

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IMPORTANT DUTIES OF STOCK VERIFIERS

• Routine Verification
• Surprise Verification
• Verification of Receipt Branch of Store Depot
• Witnessing sale delivery
• Survey for unaccounted for stores

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IMPORTANT DUTIES OF ISA

• Supervision of SVs work
• Preparation of Annual Programme for Stock
  Verification
• Witnessing auction sale
• Scrutiny and disposal of Stock Sheets
• Inspection of Receipts (Para S 1225)
• Overhauling of accounts
• Other Miscellaneous works

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REGISTERS TO BE MAINTAINED BY THE ISAs

• Verification Register (PARA S 3206)
• Register of Field Book (PARA S 3214)
• Register of Auction Sale / Deliveries
• Register of Accounts Note
• Other Register

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CHANGING ROLE AND FUNCTION

• Introduction of Computerized system
• Inevitable concern of SB Branch to cope up with
  new system

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Material Management Information System (MMIS) and
its implementation

• This system have network either LAN (Local Area
  Network) or WAN (Wide Area Network)
• Railway Material Management has wide spread out
  in terms of depots. Hence Railway maintain WAN,
  which basically connected through OFC (Optical
  Fiber Cable) and controlled by servers
• JAVA being the most user friendly programming
  language. And Oracle the most sophisticated
  language of transmission.
• It is used in the front-end and the programming
  language as in the back-end.

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DEPOT MODULES GENERALLY GET INPUTS FROM

• Depot Ledger Section
• Yard
• Receiving Section
• Ward
• Local Purchase Etc.

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Different Modules Maintained by Noapara Stores
Depot/Metro Railway, Kolkata

• P.L. Master module
• Purchase Module
• Indent Proforma Module

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P.L. Master Moudule

• Srl No.
• P.L. No.
• Description
• Opening Balance
• Opening Value
• Receipt quantity
• Receipt value
• Issue Quantity
• Book average rate
• Purchase Rate
• Current rate
• Proposal Number
• Mooted by etc.

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Purchase Module

• P.L. Number
• P.O. Quantity
• P.O. Number and Date
• Ordered quantity
• Rate
• Rebate
• Basic Rate
• Excise duty
• Cess on duty
• VAT, Freight etc.

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Indent Proforma Module

• P.L.
• I.P. rate
• Contract Period

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Salient Features of Functioning of SV Branch

• Related to the sophisticated Accounting System of
  Indian Railways
• Helps inventory Control
• Checking of receipts and Issue
• Detection of Surplus stores, blockage of capital
  etc
• Checking of cash purchase
• Witnessing sale delivery
• Preaparion of completion report etc.
• Indicate towards leakage of Govt. Money etc.

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Places for Improvement

• Recoveries to made for shortages
• Checking of DS-8 vouchers
• Checking of under receipts, Stock adjustment
  accounts etc.

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Conclusion

• Remaining Sincere, Honest and Loyal to the
  organization, cent percent progress can be
  achieved from depot

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THANK YOU!