SpaceOps Mtg' 17

1

• RCSGSO Way Ahead Proposal
• At the SpaceOps ExCom CaL meeting no. 16 in
  Tokyo, an action was given to the Technical
  Organising Committee of the RCSGSO 7 to develop
  a plan for organising a 2009 workshop and to
  present it at the next ExCom CaL meeting.
• The plan proposed below was discussed in quite
  some depth between J. Statman (JPL), N. Kaneaki
  (JAXA), and P. Maldari (ESA)
• Following the Tokyo guidelines, the RCSGSO
  conference will be restructured into a focused
  workshop on Cost-Efficient Space Operations with
  an attendance limited between 40 and 60
  participants.
• Although the name RCSGSO is found difficult
  from most people, in view of the success of the
  previous editions, it is proposed to maintain it
  unchanged and to call the 2009 workshop as
  RCSGSO Workshop 8.
• In order to increase focus on Cost-Efficiency,
  the reduction of the attendance needs to be
  accompanied with a participation at higher level
  i.e. the workshop participation should be limited
  to Technical System Managers, Head of Divisions
  and above (i.e. people with cost-efficiency
  responsibility).

2

• Workshop Structure
• The structure shall be based on a 3 days workshop
  with a very limited number of presentations on
  selected subjects and providing ample time to
  open forum discussions.
• It is proposed that the workshop be co-hosted by
  an Agency the Industry linked to the hosting
  Agency.
• A typical flow of the workshop could be, as
  example, as follows
• Tuesday
• Opening Plenary Agencies presenting context
• Opening Plenary Industry presenting initiatives
• Lunch
• Presentation of 4 papers on Subject 1
• Subject 1 Open Forum discussion

3

• Wednesday
• Presentation of 4 papers on Subject 2
• Subject 2 Open Forum discussion
• Lunch
• Presentation of 4 papers on Subject 3
• Subject 3 Open Forum discussion
• Thursday
• Presentation of 4 papers on Subject 4
• Subject 4 Open Forum discussion
• Lunch
• Presentation of 4 papers on Subject 5
• Subject 5 Open Forum discussion
• Closing Plenary Summaries, Lessons Learned, etc.

4

• The Subjects shall be pre-established (e.g.
  proposed in agreement between several Agencies,
  possibly via an organisation as SpaceOps ExCom,
  or IOAG) and could be 5 (as in the previous
  example) or less (in favour of more space to the
  Open Forum discussion) or more they should
  however reflect the trends in Space Operation and
  the Cost-Efficiency characteristic of the
  workshop.
• Possible Subjects for the 2009 workshop could be
• On the Technical side Virtualisation
  Automation Global Coverage Efficient
  bandwidth usage - etc.
• On the Programmatic side Budgets Trends -
  Organisational Efficiency - Management
  Methodologies and Tools for Space related
  contracts, etc.
• A mix of Technical and Programmatic Subjects is
  considered appropriate for the workshop i.e. out
  of the 5 Subjects in the previous example, 3
  could be technical and 2 could be programmatic.
• The papers to be presented (4 per subject in the
  previous example) should strictly focus on the
  subject and related cost-efficiency aspect and
  should present the Agencies/Industry view on that
  particular subject and provide the elements for
  the following Open Forum discussion.

5

• Workshop Organisation
• The workshop organisation shall take into account
  the budgetary limits of the workshop, the aim
  being that the workshop be cost neutral to the
  organising Institution(s).
• The workshop will normally take place in
  facilities of the organising Institution (e.g.
  the organising Agency or Industry), as not to
  incur in additional renting expenses.
• Use of the canteen facilities of the organising
  institution shall be considered for lunches and
  provision of coffee brakes
• No planned social programme and no field trips
  shall be included in the workshop fees.
• A minimum of Web/Internet facilities will be
  required for promotion (via e-mail), 1st
  Announcement, Call for Papers, handling of
  abstracts, electronic publication of the
  Programme, registration, uploading of final
  papers.
• No Book of Abstracts or Proceedings should be
  produced only on-line availability of the
  workshop papers shall be considered

6

• A report shall be produced after the Workshop by
  the organisers (Organising Institution/Technical
  Committee) presenting the Key achievements/discuss
  ions of the workshop. This report shall be
  available for downloading within 1 month from the
  workshop. This report could also be published in
  the SpaceOps Communicator.

7

• Financial
• Based on the above, the following budgetary
  estimate is proposed for future workshops
• Web Administration costs assuming usage of the
  web page of the hosting Institution (i.e. no
  dedicated web pages to be developed), 10000,-
• Lunches based on 50 launches (single course
  drink - 5 each) in the Canteen of the hosting
  Institution for 3 days, 750,-
• Coffee Breaks one in the morning and one in the
  afternoon (2.5 /person and coffee break),
  750,-
• Workshop bags (optional) based on 50 bags at
  10 each, 500,-
• The above sums up to 12000,- which translates
  in a workshop fee of
• 240,- for each of the 50 participants.
  Assuming some sponsorship, it should be possible
  to set the workshop fee to 150/participant,
  which seems a reasonable fee for a workshop. .

8

• RCSGSO 8 Workshop Hosting
• JAXA has expressed some interest in hosting the
  RCSGSO 8 Workshop
• Other possibilities have been mentioned, however
  not explored in detail
• Conclusions
• The SpaceOps ExCom is requested to endorse the
  above proposal and to
• Confirm JAXA as hosting Institution of the RCSGSO
  8 Workshop in 2009
• Define a list of Subjects to be dealt with at the
  above workshop.
• Promote the RCSGSO 8 Workshop within the
  SpaceOps ExCom participating agencies,
  particularly addressing people having a
  cost-efficiency responsibility within their
  organisation.