Account Number Review

1
Account Number Review

• Board of Education Meeting
• 2/9/09

2
Budget

• Updates are in progress
• General Fund 4,146 account numbers
• Creating unique Funded account numbers
• State reviewed Deficit Elimination Plan
• Contingent approval received 2/5/09
• Report from state will be used for Monthly review
  beginning with the next board meeting
• State requires compliance with State Codes

3
State Codes

• The Michigan School Accounting Manual (Bulletin
  1022) serves as a mandatory guide to the uniform
  classification and recording of accounting
  transactions for Michigan public school
  districts.
• Appendix used for account numbers
• Other sections of manual include budget reporting
  requirements and internal control system

4
1022 Appendix

• State code 26 digits
• SMART code reduced to 19 digits
• Fund code reduced to 1 digit
• Facility/School reduced to 3 digits/ moved to
  after object code
• Other not used

5
FundXx-xxx-xxxx-xxx-xxx-xxxx

• 1st Digit of account number
• Options
• 0 Funded projects new fund
• 1 General Fund
• 2 used for several funds
• Special Education Center Programs
• Athletics
• Food Service
• 3 Debt Fund
• 4 Capital Projects Fund

6
Class xX-xxx-xxxx-xxx-xxx-xxxx

• 2nd Digit of account number
• Options
• 0 Revenue
• 1 Expenditure
• 2 Balance Sheet

7
Function xx-XXX-xxxx-xxx-xxx-xxxx

• 2nd Section of account number
• Major Options for expenditures
• 1XX Instructional
• 2XX Support
• 3XX Community Services
• 4XX Payments to other Governmental Agencies
• 5XX Other Financing Sources
• 6XX Fund Modifications

8
Function xx-XXX-xxxx-xxx-xxx-xxxx

• 2nd Section of account number
• Minor Options for Instructional expenditures
• 11X Basic
• 12X Added Needs
• 13X Adult / Continuing Ed

9
Function xx-XXX-xxxx-xxx-xxx-xxxx

• 2nd Section of account number
• Minor Options for Support expenditures
• 21X Support Services/ Pupil
• 22X Instructional Staff
• 23X General Administration
• 24X School Administration
• 25X Business
• 26X Operations Maintenance
• 27X Pupil Transportation
• 28X Support Services - Central
• 29X Support Services - Other

10
Function xx-XXX-xxxx-xxx-xxx-xxxx

• 2nd Section of account number
• Minor Options for Support expenditures
• 31X Community Services Direction
• 32X Community Recreation
• 33X Community Activities
• Other functions specific for activity

11
Object xx-xxx-XXXX-xxx-xxx-xxxx

• 3rd Section of account number
• Major Options for expenditures
• 1XXX Salaries
• 2XXX Employee Benefits
• 3XXX Purchased Services
• 4XXX Repair and Maintenance
• 5XXX Supplies and Materials
• 6XXX Capital Outlay
• 7XXX Other Expenditures
• 8XXX Outgoing Transfers

12
Building xx-xxx-xxxx-XXX-xxx-xxxx

• 4th Section of account number
• District specific
• Converted to 5 digit building code when finance
  data submitted to state

13
Program xx-xxx-xxxx-xxx-XXX-xxxx

• 5th Section of account number
• District specific
• Used to sort accounts further
• Previously used for some grant reporting

14
Cost xx-xxx-xxxx-xxx-xxx-XXXX

• 6th Section of account number
• Used for Grant reporting
• 1st three digits used for the grant number
• 4th digit used for year reporting current year
  ends in 9

15
Budget ReviewNext Board Meeting

• Budget review for
• 2008-09
• 2009-10
• Revenue
• State Aid update
• Expenditures
• Grants
• Current encumbrances and actual