Graduate Admissions According to GARP

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Graduate Admissions According to GARP

• Graduate Application Review Portal
• UC Santa Cruz

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• Janet Jones
• Dept of Chemistry and Biochemistry
• Erica Simpkins
• Graduate Admissions

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What is GARP?

• The Graduate Application Review Portal (GARP) is
  a web-based application that provides department
  faculty and staff with secured access to graduate
  application materials.

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What is GARP?
GARP enables users to

• electronically store application documents,
  including the application, transcripts, letters
  of recommendation and test scores

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What is GARP?
GARP enables users to

• electronically store application documents,
  including the application, transcripts, letters
  of recommendation and test scores
• record faculty and staff reviewers comments and
  ratings

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What is GARP?
GARP enables users to

• electronically store application documents,
  including the application, transcripts, letters
  of recommendation and test scores
• record faculty and staff reviewers comments and
  ratings
• set and display the applicants admission
  statuses.

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What is GARP?

• GARP contains
• 3,000 applications
• 20,000 documents
• GARP is used by
• 500 staff and faculty from 32 departments and
  the Graduate Admissions Office

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How does GARP fit into the flow of information at
UCSC?
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How does GARP fit into the flow of information at
UCSC?
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How does GARP fit into the flow of information at
UCSC?
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How does GARP fit into the flow of information at
UCSC?
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The history of GARP
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The history of GARP
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The history of GARP
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The history of GARP
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The history of GARP
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The history of GARP
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The history of GARP
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Solving a Development Dilemma
How do you develop one tool that meets the unique
needs of each department?
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Solving a Development Dilemma
How do you develop one tool that meets the unique
needs of each department?

• Surveys

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Solving a Development Dilemma
How do you develop one tool that meets the unique
needs of each department?

• Surveys

• Steering Committee

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Solving a Development Dilemma
How do you develop one tool that meets the unique
needs of each department?

• Surveys

• Steering Committee

• Customizable views and features

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Solving a Development Dilemma
How do you develop one tool that meets the unique
needs of each department?

• Surveys

• Steering Committee

• Customizable views and features

• Training

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GARP Demo
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What benefits has the campus seen?
Down-side to paper process

• Slow and time-consuming for Graduate Division to
  distribute applications to departments.

Upside to using GARP

• Applications and documents processed in one
  business day.

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What benefits has the campus seen?
Down-side to paper process
Required a seasonal temp staff of up to 10
employees for 12 weeks.
Upside to using GARP
Reduced temp staff to 2 employees for 8 weeks.
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What benefits has the campus seen?
Down-side to paper process
All documents had to be matched to applications
manually.
Upside to using GARP
Over half of documents are matched to
applications automatically.
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What benefits has the campus seen?
Down-side to paper process
Department faculty were required to meet
face-to-face to review applicants during busy
office hours.
Upside to using GARP
Faculty able to collaborate and review
applications at any time of day.
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What benefits has the campus seen?
Down-side to paper process
Labor-, paper- and time-intensive for departments
to assemble and circulate application materials
to their faculty.
Upside to using GARP
Centralized electronic tracking and storage of
applications that still allow departments the
flexibility to review the way they choose.
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Questions?