JCNC First Half 2003 Report

1
JCNC First Half 2003 Report

• Presented to the JCNC BoD
• Bipin Shah July 26, 2003

2
Progress by Functions

• Facilities
• Revised fence permit received from the City 3
  bids recd from contractors all in the 60K
  range
• Pujari room fire wall permit recd-work started
  3.3k
• Stage curtains and lights vendor selected.
  Deposit paid work to commence in Sept 20K
  for both
• 2 storage units installed in the back parking
  corners -4K
• Tiles, paint and other upkeep completed
• Electronic lock project completed - all interior
  doors

3
Progress by functions - contd

• Technology
• Library catalog fully on digital data base
• ICAL installed for all event bookings by VPs or
  their designated committee volunteers events on
  line reduce or eliminate the rental schedule
  conflicts
• Video switch installed for easier web cast set up
• Sound system training done for ease of use two
  speech only mikes installed permanently on the
  stage
• Contact Us info added for all EC and BoD members
• Hotel info for nearby hotels added to the web
  site
• Work started on IP phones to improve usability
  and install more user friendly voice mail,
  extensions by functions etc

4
Progress by Functions - contd

• Education
• First major academic year of Jain Shala
  language classes completed successfully
• Several meetings held with teachers curriculum
  review completed. New lesson plans for Sept in
  preparation
• New books ordered from JAINA some delivered
• Shala registration automated with on-line
  registration
• Excellent cultural program held in April 03
• Schedule changed for next year to complete
  classes by 1230pm and start them at 1000am

5
Progress by functions - contd

• Religious
• No major changes to religious events except
  Bhawna schedule and participants
• Major events upcoming Pratishtha Mahotsav with
  Manoj Haran and Paryushan and Dashlakshana with
  various scholars
• Youth event held with Atul Desai poor
  attendance by youth. Upcoming event in Aug with
  Shilapiji attendance concerns
• Manharbhai Shah nominated new Co-VP of Religious
  Committee need board approval

6
Progress by functions - contd

• Cultural
• Introduced debate as a new event of interest
• Ravindra Jain program was very successful
  positive financially as well
• Picnic drew 525 attendees a very enjoyable
  event
• Participation at JAINA cultural program by our
  young performers was an excellent show of talent
• Volunteer recognition and Dandia Raas programs
  planned in Sept and Oct

7
Progress by functions - contd

• Membership and PR
• Excellent job being done by the Newsletter team
  most recent issue in the mail as of yesterday
• 123 Signup installed for on line membership data
  base, facilitating real time changes by members
  and on line event registration for any event that
  we plan
• Not much progress in the PR activities with any
  of the publications
• Considerably enhanced dialog with educational
  institutions like Santa Clara University and
  Stanford

8
Progress by functions - contd

• Rental
• Rental income in 2002 had dropped to 20K from
  50K in 2001. We made a goal to double that in
  2003
• Rates were reviewed for 17 different facilities
  by Nima Gujar and team for coming up with market
  rates and EC approval
• Considerable PR effort was launched by Nima with
  some of the organizations for considering Jain
  Bhawan for their events
• The efforts have paid dividends we have an
  income of 20K so far and expect to do another
  20K by year end
• Rental Profile Religious organizations 11,
  Concerts 9, Personal 10, Ethnic or other
  Organizations 8 and other 6
• Many questions and issues have come up we will
  review them and discuss in a separate slide
• Our facility is creating a very good image for
  Jain Center in the Bay area and a positive image
  is spreading day by day

9
Progress by functions - contd

• Finance
• Separate presentation by Kaishal Dalal

10
Rental Event Issues

• Issues
• Are the rates too low?
• Food Control some mishaps
• Conflicts with other events
• Facility care and time limits at night
• Solutions
• Review rates immediately particularly for
  Sundays and weekdays and the discounts given to
  non profit organizations
• On line calendar for all EC members to see to
  avoid conflicts
• A designated custodian for every major event to
  take care of all the control issues for food,
  for facility opening and closing and cleanliness,
  postings of pictures and literature etc

11
Concern Conflict of Interest for 123 Singup

• Kundi ben asked me to address this issue as
  someone has raised the matter of Raj Shah being
  the President of 123 Singup
• How did we do the procurement of the product?
• Assigned the matter to Chetan Sanghvi to handle
  this procurement
• Looked at 4 companies Cvent.com, Activa.com,
  Kintera.com and 123 Signup.com
• First 2 are website based only and for events
  only no membership data base facilities.
  Kintera was close to our needs but wanted 10K
  upfront and consulting fees
• 123 Signup was then asked to submit a proposal
  that was reviewed at the EC meeting
• Revised proposal was obtained and was reviewed by
  Bipin Shah

12
123 Signup - contd

• Further concessions were sought and negotiated by
  Chetan with VP Sales at 123 Signup
• Sudhanshu Jain of Technology Committee approved
  the product
• Agreed to proceed with setup fee of 1,999 and a
  monthly fee of 249 along with the customary
  transaction costs 0.75 for each member addition
  beyond a certain number, 1 for transactions
  below 10 and 2.00 for transactions above 20
• Annual cost estimate of 5,000 for all uses
• Raj Shah was not a participant in any dialog with
  the company or for any internal discussions
  during negotiations.

13
Thank you for your attention

• Questions ?