Nurse Traineeship Programs TA Briefing

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Nursing Traineeship Programs Application Overview
Technical Assistance Workshops October 11-12,
2007 (Dallas, TX) October 17-18, 2007
(Washington, DC) Karen Delia Breeden, MPA Nancy
Douglas-Kersellius U.S. Department of Health and
Human Services Health Resources and Services
Administration Bureau of Health
Professions Division of Nursing
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Agenda

• Purpose and Goals
• Application Process Overview
• Pre-Requisites
• Submission in Grants.gov
• Verification and Submission in HRSA EHBs
• Walkthrough of AENT Program Specific Forms
• Walkthrough of NAT Program Specific Forms
• Resources

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Purpose and Goals

• Purpose
• To provide an overview of the application process
  for Advanced Education Nurse Traineeship and
  Nurse Anesthetist Traineeship programs
• To visually highlight key steps and procedures in
  the process
• To communicate the resources available to
  applicants for more information
• To answer any preliminary questions from
  applicants regarding the new process
• Goals
• To provide technical assistance to the applicants
  on the application process
• To prepare the applicants for the fiscal year
  2008 application period

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Application Process Overview

• HRSA will post all competing announcements on
  Grants.gov FIND (http//grants.gov/search/). For
  more information visit http//www.hrsa.gov/grants
• When program guidance is available, search for
  the announcement in Grants.gov Apply
  (http//www.grants.gov/Apply).
• Download the application package and instructions
  from Grants.gov. The program guidance is also
  part of the instructions that must be downloaded.
  Note the announcement number as it will be
  required later in the process.
• Save a local copy of the application package on
  your computer and complete all the standard forms
  based on the instructions provided in the program
  guidance.
• Submit the application package through
  Grants.gov. (Requires registration) Note the
  grants.gov tracking number as it will be required
  later in the process.
• Track the status of your submitted application at
  Grants.gov until you receive a notification from
  Grants.gov that your application has been
  received by HRSA.

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Application Process Overview (Contd)

• HRSA Electronic Handbooks (EHBs) software pulls
  the application information into EHBs and
  validates the data against HRSAs business rules.
• HRSA notifies the project director, authorizing
  official (AO), business official (BO) and
  application point of contact (POC) by email to
  check HRSA EHBs for results of HRSA validations
  and enter supplemental information required to
  process the competing application. Note the HRSA
  EHBs tracking number from the email.
• The application in HRSA EHBs is validated by a
  user from the applicant organization by providing
  three independent data elements (Announcement
  Number, Grants.gov Tracking Number and HRSA EHBs
  Tracking Number).
• The AO verifies the pending application in HRSA
  EHBs, fixes any validation errors, and makes
  necessary corrections. Supplemental forms are
  completed. AO submits the application to HRSA.
• The AO prints the application face page from HRSA
  EHBs (not Grants.gov), signs it, and mails it to
  HRSAs Grant Application Center (GAC).
• HRSA receives the signed face page and scans it
  into the system saving it with the electronic
  application.

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Pre-Requisites (Needed once for each user)

• Grants.gov Registration Registration is
  required in Grants.gov. Go to www.grants.gov for
  more information.
• Start early if you plan to apply
• HRSA EHBs Registration Registration is required
  for each user who wishes to participate in the
  submission process
• Registration is a two step process create an
  account for yourself and then associate it with
  your organizations record
• If you registered, last year, you do not have to
  register again. Use the same username and
  password. Contact HRSA Call Center if you do not
  remember the username or the password

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Walkthrough Applying through Grants.gov
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Visit Grants.gov (APPLY)
http//www.grants.gov
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Find the Application Package
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Find the Application Package (Contd)
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Download Application Package
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Complete and Submit Application in Grants.gov
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Note the Grants.gov Tracking Number
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Walkthrough Verifying in HRSA EHBs
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Login to HRSA EHBs
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Access Applications from Side Menu
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Begin Validation Process
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Enter Required Validation Information
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Complete Validation
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HRSA EHBs Application Status Page
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Walkthrough Review Standard Forms and Complete
Program Specific Forms in HRSA EHBs
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HRSA EHBs Notes

• HRSA EHBs allows you to work on your application
  in parts, save it online and return to complete
  it later
• HRSA EHBs have two views one for data entry and
  one for review. The view for review appears
  just like the printed form, while the view for
  data entry is set up for user friendly data
  entry
• You will be able to review all the information
  that you submitted in Grants.gov in will have the
  opportunity to correct it if necessary
• Complete your part in HRSA EHBs by the
  supplemental deadline listed on your guidance

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Resources
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Bureau of Health Professions Division of Nursing

• Any Questions?
• Karen Breeden, Program Analyst
• Nancy Douglas-Kersellius, Public Health Analyst
• Telephone [phone]
• Website http//www.bhpr.hrsa.gov/nursing