CampusWide Information System CWIS Upgrade Project

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Campus-Wide Information System (CWIS)Upgrade
Project
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What is it?

• An upgrade to PeopleSoft version 8.9 for SA/HR
• Admissions
• Registration
• Financial Aid / Cashiers Office
• Training Solutions / Job Training
• Payroll
• Human Resources / Job Placement
• The Foundation at GRCC

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When?

• Functional leaders from affected areas, including
  the CWIS Leadership Team, have been meeting to
  identify related upgrade issues, evaluate impact,
  and determine project timeframe
• Additional meetings with VPs/CLC/Deans and others
  to clarify issues and concerns
• Collective decision has been made to begin the
  upgrade for a March 25, 2006 Go Live!

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Why now?

• Provides functionality upgrades that are the
  foundational building blocks to support strategic
  initiatives, including
• Improving Student Experience through Self-Service
  ? Student Success
• Training Solutions courses and programs
• Expanded Self-Service for all users
• Open Door Campaign included
• Upgrading PS Financials starting in the fall 2006

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Timeline

• December 2005-January 2006
• Existing production database sent away for
  conversion
• Result becomes our test system so that we can
  test with GRCC data
• February March 2006
• Testing, testing and more testing including
  tests of full system and its impact on students
  and employees
• Validating output
• Training and support
• GO LIVE! over the weekend of March 25, 2006

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Whats different this time?

• Outside help from CampusWorks and PeopleSoft are
  now engaged and more will be added as needs are
  identified
• Design will be frozen early enough for full
  communications to students, staff, and faculty to
  be effective
• GRCC is not an early adopter weve waited
  enough time for the version 8.9 to settle down
• Full version testing

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What you can expect

• Outside resources brought in to complement
  internal staff fix chronic PS problems (e.g.,
  HR, eGRCC), share what worked/lessons learned
  from other schools, off-load work so that
  training and testing can be accomplished by GRCC
  staff
• Learn how to make system upgrading a regular
  process at GRCC, by learning from experiences of
  past upgrades and by building institutional
  capacity
• Information shared at College Connection
  meetings, GRCC_Today updates, and through project
  website (beginning January 2006)
• Training opportunities through the Learning
  Academy
• Special, targeted communications to employee /
  student
• Expect to be involved!

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How you can help

• Key Messages
• Yes, were upgrading PeopleSoft
• We have experience and a great deal of
  organizational knowledge / capacity
• Its not a new implementation, its an upgrade
• Preparedness
• Plan for involvement Testing the user
  experience
• Plan to be asked to help This is a college-wide
  initiative
• Provide feedback and participate in learning