PartTime Campus Scheduling Software

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Part-Time CampusScheduling Software

• Nick Confer
• Ryan Kenkel
• Chris Hirstein
• Dan Roth
• Jeremy Cook

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Introduction

• Why do businesses need automated scheduling
  software?
• Scheduling a large amount of employees at once
  can be a time consuming and difficult task.
• Scheduling by hand can produce errors that
  scheduling programs would omit.

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Capstone Client (IAT Services)

• Quick Facts
• Over 100 Employees
• All sites part-time employees are students.
• Students typically have scheduling problems
  because of classes, social events, etc.
• The Computing Sites is a multi-location work
  environment that employees students in multiple
  positions
• The Computing Sites already has an online
  scheduling management system that handles
  timesheets, clock in/out and unclaimed shifts
  called the Computing Sites Information System
  (CSIS).

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Capstone Client (IAT Services)

• Why do they need automated scheduling software?
• Scheduling over 100 student employees through a
  Paper/Excel based system is time consuming and
  has created several scheduling errors in the past
• The process takes so much time and effort that
  the computing sites has had to hire a Scheduler
  Coordinator Support just to schedule other
  students employees in the past.
• Current scheduling method does not account for
  things such as seniority and work performance.

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Availability Submitted in Sharepoint
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Survey Data Dumped to Excel File
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Excel Data is Organized for Easier Use and
Schedule is Created.
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Literature Review Application Design
Functionality

• Has been shift in the focus of what the user
  would like to find on the site to what the owner
  would like to display
• Users are more concerned with web site
  attractiveness than functionality
• Have to be able to grab users attention before
  they will even begin using the features of the
  web site
• More and more designers today are incorporating
  user feedback within their site to further
  development

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Literature Review Other Campus Scheduling
Methods

• Information Technology Service (ITS) at Grinnell
  College in Iowa
• Gather all employees for long meeting where
  everyone is scheduled on an overhead
• Has not put together automated scheduling system
• After schedule is created however, they have an
  online system to
• Manage timesheet and clock in/out
• Get list of sub requests for shifts
• Get news on ongoing events

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Literature Review Other Campus Scheduling
Methods

• University of Wyoming Computing Labs
• Went from paper scheduling, to an Excel/Pagemaker
  scheduling system
• Built an online ASP/Access scheduling management
  system for after schedule was created.
• College found commercial product called
  ScheduleSource, which also handled automated
  scheduling.
• Scheduling employees now takes significantly less
  time and money.

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Literature Review Other Campus Scheduling
Methods

• Texas AM Universitys department of Computing
  Information Services (CIS)
• Built in house automated scheduling software.
• Employees can specify max and min hours, which
  days theyd like to work, and which shifts they
  prefer through a high, medium, low ranking
  system.
• Online management system for after schedule is
  created to handle timesheets, clock in/out,
  unclaimed shifts, etc.

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Literature Review Other Campus Scheduling
Methods

• Texas AM Universitys department of Computing
  Information Services (CIS)

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Literature Review Genetic Algorithms

• Used to create schedules for nursing staff.
• Based on hard and soft constraints
• Hard constraints (ex. Working 40hrs max)
• Soft constraints (ex. Preferred days off)

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Capstone Scheduling System (Goals)

• Web-based hassle-free availability submission
• Error checking built into every step of the
  availability and scheduling process
• Factors in seniority, work performance and early
  submission to give scheduling edges.
• Automatically creates schedule based on employee
  availability and shifts that need to be filled
  (set up by scheduler in system).
• Integrate Schedule into CSIS
• Integrate login with the Kerbos Server.

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Project Constraints

• Different employee positions have different
  minimum hour requirements and prevent some
  employees from being scheduled for certain types
  of shifts.
• System must be easy to use to reduce training
  time for large part-time employee staff and
  scheduler.
• Must be compatible with the CSIS scheduling
  management system and its constraints.

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Development of Software

• PHP
• ADOdb Database Abstraction Library for PHP
• Build with Oracle Database
• Use some existing data views from IATS CSIS data
• Switch databases with ease using the ADOdb
• Bengal Webspace

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