GATS

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GATS
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Accessing Your Electronic Gradebook

• What you will need
• an email address (smartinez_at_saisd.net)
• Password
• Birth month and birth day (0215)
• Internet access
• Know your campus GATS Contact - Your Principal
• Teacher GATS Manual online

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Password

• Initially you will log in with birth month birth
  day as password (0314)
• At login, you will be prompted to change it
• The system will also ask you to change your
  password every 90 days
• Districts naming convention
• 6 characters
• At least one in CAPS
• At least one in lower case
• Must contain at least one number
• Examples Traine5 or 345621sAm

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Setting Up Your Gradebook

• Turn OFF All Pop-up blockers. The gradebook
  window will open and close if you have ANY pop-up
  blockers on.
• IE
• Yahoo
• Google
• Login at http//www.saisd.net and locate GATS
• Place the shortcut link on your desk

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E20 Grading Procedure

• Grading Categories FIXED
• Two grading categories determine students
  grades
• Assessment Performance which may include, but
  not limited to exams, to include semester exams,
  recitations, teacher-made tests, quizzes, interim
  assessments, projects, and other grade-level
  acceptable assessment measures.
• Assignment Performance which may include, but
  are not limited to, projects, journals, labs,
  projects, classwork, homework, research, class
  participation and other instructional activities
  related to the content area.

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E20 Grading Procedure

• Additional Grading Categories require the
  following approval by Sept. 1
• Complete Request to Change Grading Categories or
  Grade Weighting (Form E20A)

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ES Grade Weighting

• Grade Weighting Elementary
• PreK and Kinder No weighting of grades
• Grades 1-5
• Grade weighting is NOT REQUIRED
• All categories will have a weight of a 1 multiple
• Campus and/or grade level may select to weight
  grades. If so, the campus or grade level MUST
• Convene a CLT or grade level meeting
• Decision must be reached by consensus and ALL
  teachers affected will adhere to the new grading
  system
• Approval from Administrator (Form E20A) By Sept.
  1
• Maintain minutes/notes at the campus
• NOTIFY parents and students of grading system

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ES Grade Weighting

• Grading Weighting Multiple Method

Assignment Performance
Assessment Performance
Categories can be color coded
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Secondary Grade Weighting

• Grade Weighting Percent Method
• Assessment Performance no less than 40
• Assignment Performance no more than 60
• Campus and/or grade level may select to weight
  grades using a different percentile or ADD
  another category.
• If so, the campus or grade level MUST
• Convene a CLT or grade level meeting
• Decision must be reached by consensus and ALL
  teachers affected will adhere to the new grading
  system
• Approval from Administrator (Form E20A) By Sept.
  1
• Maintain minutes/notes at the campus
• NOTIFY parents and students of grading system

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Secondary Grade Weighting

• Grading Weighting Percent Method

Assignment Performance
Assessment Performance
Will equal 100
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Number of Grades

• Number of Grades
• Grades Pre-Kindergarten-K
• Will follow developmentally appropriate practices
  to record student progress.
• Grades 1-12
• Teachers will record NO LESS than 15 grades per
  grading period per subject.
• No fewer than 1-2 grades per week per subject.
• Elementary non-core specialty teachers will
  record no less than 6 grades per grading period.

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Progress Reports

• Progress Reports Every 3rd and 6th Week
• Dates set at beginning of school year
• PreK and Kinder not mandatory.
• Grades 1-12
• All students should receive a progress report at
  the 3rd and 6th weeks within a 9-wk grading
  period.
• Students in danger of failing MUST receive a
  progress report.

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Progress Report Steps

1. Teacher inputs grades
2. Administrator monitors teachers gradebook
3. Administrator notifies teachers of last day to
   input grades for each grade reporting period.
4. Administrator will Verify progress report period.
   This temporarily locks the gradebook.
5. Data Clerk Creates, Saves and Prints Progress
   Reports
6. Principal MUST Unverify Progress Report Period so
   that teachers can resume inputting grades

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Report Card Steps

1. Teachers input grades
2. Administrator monitors gradebooks
3. Administrator will notify teachers of last day to
   input grades for the 9 wk period
4. Teachers verify gradebook
5. Administrator will VERIFY the campus
6. District processes report cards and places in
   AnyQueue folder
7. District UN-VERIFIES campus NOT Adminstrator
8. Data Clerk Prints Report Cards
9. Teachers resume inputting grades

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Verifying Gradebook by Teacher (Report Card
Period ONLY) means

• All students appear in the gradebook.
• Grades for all assignments are entered for all
  students in all courses. (M,I,E, Blanks should
  have note)
• Each student is receiving the grade they have
  earned in the class. (M, I, E, Blank)
• Comments have been provided for ALL students.
• Citizenship has been marked for all students in
  all courses. If not marked the default is an S.
• There are NO additional changes.
• Report cards may be printed based on the results
  that are reported.
• The Cycle and Semester grades have been reviewed
  on the Cumulative Grades screen and are correct.

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Elementary PE/Fine Arts Grading Scale

• Teachers should use the following scale
• E95
• S85
• N75
• U65
• Teachers should be consistent for every child and
  cycle.
• Set the gradebook to show Alpha grades for these
  subjects.

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Attendance Procedure F48

• Elementary and Secondary teachers submit Official
  ADA Attendance at 1000 am and post to 2nd
  period.
• Teachers MUST sign a Weekly Attendance
  Verification report for period 2 every Monday and
  return it to the attendance clerk within 24 hours
  of receipt.
• Tardies are posted by teacher only. The
  data/attendance clerks will not post tardy
  updates.
• Elementary teachers post tardies to 2nd period
  ONLY
• Left Early Posting is for Grades 1-5 ONLY
• Elementary teachers mark the L for Left Early to
  3rd period ONLY and should Submit at the end of
  the school day. (preferably 300 pm)
• An L for Left Early is calculated as a Tardy.
  Parents must be notified of this policy.

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Attendance Procedure F48

• Attendance Verification Report MUST be signed and
  dated every Monday.

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Special Education Teachers

• Teacher of Record
• Responsible for inputting/recording students
  grades
• Itinerant Support, Co-teaching, and other
  Services
• Will use grade book for recording services.
  Grades will not print on official progress
  reports or report cards.
• Will not take attendance
• Courses will not print on schedules
• Reading Services
• Math Services
• LA Services

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District Custom Fields

• Use to access all the information necessary to
  fulfill emergency procedures
• Teachers are required to maintain a detailed
  class roster of students that includes
• Parent contacts, emergency phone numbers, and
  home addresses for each student in the event of
  an emergency.
• This information can now be exported from GATS to
  Excel.

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GATS Support

• Grade level or lead teacher
• Campus GATS Contact
• Training Teacher Manual
• Online
• Help Desk
• 244-2929
• Office of Instructional Technology
• 527-1400

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Week 1 and Week 2

• Day 1 Attendance
• Mass Activation Enrolling Students

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GATS - Roster Screen
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Teacher Preferences(Access by clicking on
Teachers name)

• Used to manage teacher information, control the
  way student data is displayed on the main
  gradebook page, or create custom fields for
  tracking student information.

• Use the View drop-down list to switch between
  user (teacher) information and student
  information.

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Create Custom Fields

• Under Teacher preferences teachers can Create
  Custom Fields for student information

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Custom Fields

• The page will be rearranged as necessary to allow
  the selected fields to appear. You can make
  appropriate entries into these fields, and click
  Update to save your changes. To remove a field
  from the display, un-check it on the left, then
  click Refresh. Any entries you may have made to
  those fields will be saved even while the field
  is hidden.

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New Assignment
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Entering Grades for Assignment(s)

• Once you have created some assignments, you are
  ready to begin entering grades for students.
  Navigating the main gradebook page is easy use
  the arrow keys or the mouse to select a cell, and
  enter a grade.
• Use the following codes for missing assignments
• M for missing assignment
• A zero is averaged in
• E for Excused
• Leave Blank same as excused
• Justify the blank
• I for Incomplete
• Zero is NOT averaged in

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Applied Modifications

• The A tells you that points were added to the
  grade. The N tells you that a note is attached
  to the grade. The X means that this grade will
  not be dropped, even if it is the lowest score.
  The L indicates that the assignment was late,
  and the R2 tells you that the score represents
  the second retake opportunity. Hover the mouse
  over any of these symbols to see the details
  related to the symbol.

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Special Ed Modifications

• To select the special education modification
  codes, simply click on the modifications box and
  check box window will appear with the
  modifications.
• The teacher then checks the modifications that
  apply to the student then clicks OK. A code will
  appear around the grade to view the modifications
  applied.

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Training Resources

• Materials posted on GATS website
• Teachers Manual
• Administrators Manual
• Online Tutorials

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Fall Training

• After-Hours Sessions
• 3 hours
• 430-730
• On-Campus training by campus GATS Contact

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Have a Great Year!

• The important thing is not so much that every
  child should be taught, as that every child
  should be given the wish to learn. John Lubbock