Encoded Archival Description

1
Encoded Archival Description

• ???a ?p???t????
• boudouri_at_ionio.gr
• ???t??? 2006
• ???? ??aµ??f?s? t?? ??S t?? ?µ?µat??
  ???e????µ?a? ?a? ??ß?????????µ?a?. ?????? ??

2
???a?e?a ??e??a? (Finding aids)

• ?e???? p????? t?? a??e?a??? pe????af??
• ?????f???a?? e??a?e?? t? ?p??? pe???aµß??e?
  µetaded?µ??a p?? e??p??et??? t?? ta?t?s?,
  d?a?e???s? ?a? e?µ??e?a e??? a??e??? ?a? e??????
  t? pe??ß????? d?µ??????a? t??

3
???? t? EAD

• MARC (USMARC, UNIMARC ?t?)
• MARC AMC (USMARC format for Archives and
  Manuscript Control)
• RAD (Canadian Rules for Archival Description)
• Describing Archives A Content Standard, ap? t?
  SAA, 2004 ??t??at?st?se t? APPM (Archives,
  Personal Papers, and Manuscripts)
• ISAD (G) General International Standard Archival
  Description

4
(No Transcript)
5
EAD

• ??e???? p??t?p?
• ??µ??????a ??e?t??????? e??a?e??? ??e??a?
• ???sµ?? ?a? ??e???? t?? ?e?a???a?
• ???sd????sµ?? pe??e??µ???? ?a? pe??ß?????t??
  pa?a?????
• ???et???as? ?a? a???t?s? t?? p????f???a?
• ????es? e??a?e??? ??e??a? st? ??ad??t??
• ??µ??????a ?µ???µ??f?? ß?se?? ded?µ????

6
EAD

• ?e????af??? µetaded?µ??a
• ?µp?e?s? Text Encoding Initiative (TEI, 1987)
• ???t? p??sp??e?a ?????aµµa ?p????e? t??
  ?a?ep?st?µ??? t?? ?a??f????a (1993)
• SGML/XML DTD
• EAD version 1.0 1998
• EAD version 2002 ? ??a ??d?s?
• ? a??pt??? t?? EAD ?e????se ap? t?? ???
• G?????a ?p???e e?d?af???? ap? t? pa???sµ?a
  a??e?a?? ?????t?ta
• Society of American Archivists (http//www.archivi
  sts.org/) ?a? United States Library of Congress
  (http//www.loc.gov/ead/)

7
?e?????ta?...

• ?pa?a?t?te? p????f???e?
• ??t???
• ???µa d?µ??????? ?a? s??p?? d?µ??????a?
• ?µe??µ???e?
• ???ad???? a???µ?? ta?t?p???s??
• ??ad??as?a p??s?t?s??
• ?e?????sµ?? p??sßas?? ?a? / ? a?apa?a?????
• ????? p?? ??e? ap???pe? ap? t? ????? µ????

8
EAD DTD

• St???e?a (elements)
• G????sµata (attributes)
• Ge???? ?????sµata (General attributes)
• G????sµata s??des?? (Linking attributes)
• G????sµata eµf???s?? (Tabular Display Attributes)

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??µ? t?? EAD

• lteadgt
• lteadheadergt
• ltfrontmattergt
• ltarchdescgt
• ltdidgt
• ltaccessrestrictgt
• ltacqinfogt
• ltbioghistgt
• ltscopecontentgt
• ltcontrolaccessgt
• ltseparatedmaterialgt
• ltuserestrictgt
• ltdscgt
• ltc01gt
• ltc02gt
• ltc02gt
• ltc03gt
• ltc04gt

10
EAD - St???e?a

• ?? a????? st???e?? (root element ? document
  element) t?? EAD DTD e??a? t? lteadgt
• ?? lteadgt pe???aµß??e? t??a ßas??? ?p?-st???e?a
• lteadheadergt
• ltfrontmattergt
• ltarchdescgt

11
lteadgt
12
lteadheadergt

• ?p???e?t??? st???e??
• ?as?sµ??? se µe???? ßa?µ? st? TEI header
• ?????f???e? ??a t? e??a?e?? ??e??a? ?a? ??? ??a
  t? a??e??
• ?etaded?µ??a ??e?t??????? e??a?e??? ??e??a?
• ??e?t?????? se??da t?t???

13
lteadheadergt
14
lteadheadergt

• lteadidgt
• ?p???e?t??? st???e??
• ??d???? ta?t?s?? t?? e??a?e??? ??e??a?
• ltfiledescgt
• ?p???e?t??? st???e??
• ?as???? ß?ß?????af???? p????f???e? ??a t?
  e??a?e?? ??e??a?
• lttitlestmtgt, lteditionstmtgt, ltpublicationstmtgt,
  ltseriesstmtgt, ltnotestmtgt

15
lteadheadergt

• ltprofiledescgt
• ?????f???e? ??a t?? ??d???p???s? t?? e??a?e???
  ??e??a?
• ltcreationgt, ltlangusagegt, ltdescrulesgt
• ltrevisiondescgt
• ?????f???e? ??a a??a??? st? e??a?e?? ??e??a?
• ltlistgt, ltchangegt

16
ltfrontmattergt

• ???a??et???
• ???s?µ?p??e?ta? ??a t?? pa???? p????f?????
  ??d?s??, ?p?? t?? se??da? t?t??? t?? ??t?p??
  e??a?e??? ??e??a? ? ????? p???ata?t????
  p????f?????
• ltdivgt, lttitlepagegt

17
ltarchdescgt

• ?p???e?t??? st???e??
• ???a?e?? ??e??a?
• ?e???aµß??e?
• ?p?s??p?s? t?? a??e??? (ltdidgt)
• ??a?e???st???? ?a? s?µp????µat???? p????f???e?
  (p.?. ltbioghistgt, ltaccessrestrictgt ?t?)
• ?e????af? s?stat???? µe??? (ltdscgt)

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ltarchdescgt
ltaccrualsgt
ltaccessrestrictgt
ltaltformavailgt
ltacqinfogt
ltarrangementgt
ltappraisalgt
ltbioghistgt
ltbibliographygt
ltcustodhistgt
ltcontrolaccessgt
ltdaogrpgt
ltdaogt
ltdidgt
ltdescgrpgt
ltfileplangt
ltdscgt
ltnotegt
ltindexgt
ltoriginalslocgt
ltoddgt
ltphystechgt
ltotherfindaidgt
ltprocessinfogt
ltprefercitegt
ltrunnergt
ltrelatedmaterialgt
ltseparatedmaterialgt
ltscopecontentgt
ltuserestrictgt
19
ltarchdescgt

• ltdidgt
• ?p???e?t??? st???e??
• ?µfa???eta? ?a? µ?sa st?? pe????af? t??
  s?stat???? µe??? (ltcgt ?a? ltc01gt - ltc12gt)
• ?as???? p????f???e? ??a t? s????? t?? a??e???
  (?????te?? ep?ped?)
• ltunittitlegt, ltoriginationgt, ltlangmaterialgt,
  ltphysdescgt, ltunitdategt, ltunitidgt, ltabstractgt,
  ltphyslocgt, ltrepositorygt ...

20
ltarchdescgt

• ltaccessrestrictgt
• ??a?es?µ?t?ta t?? a??e???
• ltacqinfogt
• ???? p??s?t?s?? ?a? s?????e? p??s?t?s??
• ltbioghistgt
• ?????af?a ? d?????t??? ?st???a d?µ???????
• ltcontrolaccessgt
• S?µe?a p??sßas??
• ltcorpnamegt, ltfamnamegt, ltgeognamegt, ltpersnamegt,
  ltsubjectgt, lttitlegt, ltgenreformgt ...

21
ltarchdescgt

• ltscopecontentgt
• ?p?s??p?s? pe??e??µ???? t?? a??e??? (se µ??f?
  ?e?µ????)
• ltseparatedmaterialgt
• ????? ap? t?? ?d?a p??? p?? ??e? ap???pe? f?s???
  ? e??a?a??ste? ap? t? a??e??
• ltuserestrictgt
• ?????f???e? ??a t?? s?????e? p?? ep??e????? t?
  ???s? t?? a??e??? ef?s?? ??e? ep?t?ape? ? p??sßas?

22
ltarchdescgt

• ltdscgt
• ???a??et??? st???e??
• ??a??t??? pe????af? t?? a??e???
• ?e????af? ap? t? ?e???? st? e?d???
• S?stat??? µ??? ltcgt ? ltc01gt - ltc12gt

23
ltarchdescgt

• G?a t? s??des? µe ??a ? pe??ss?te?a ??f?a??
  a?t??e?µe?a
• ltdaogrpgt Digital Archival Object Group
• ltdaodescgt Digital Archival Object Description
• ltdaolocgt Digital Archival Object Location
• ltdaogrpgt   ltdaodescgt      ltheadgtImage Samplerlt/h
  eadgt      ltpgtExplanatory paragraphlt/pgt   lt/daode
  scgt   ltdaoloc href"//images/Baker109.jpeg"gt    
    ltdaodescgt         ltpgtElla Baker, head-and-shoul
  ders portraitlt/pgt      lt/daodescgt   lt/daolocgt
• lt/daogrpgt

24
EAD G????sµata

• ???s?ete? p????f???e? ??a ta st???e?a
• ?etaded?µ??a ??a ta st???e?a
• ?pe?e??as?a ap? ????sµ???
• ??d???p???µ??a ded?µ??a
• ??µ??
• Sta?e???
• ???te???µe?e?
• ??e???t?te?

25
G????sµata

• level
• ?e?a????? ep?ped? t?? te?µ????? p?? pe?????feta?
• ltarchdescgt (?p???e?t???), ltcgt ?a? ltc01gt - ltc12gt
• ??µ?? collection, fonds, class, recordgrp,
  series, subfonds, subgrp, subseries, file, item,
  otherlevel
• p.?. ltarchdesc levelfondsgt
• ltc levelitemgt
• ltc02 levelsubseriesgt

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G????sµata

• type
• ??a??s?µ? ??a a??et? st???e?a, ?p??
• ltunitdategt (bulk, inclusive, other)
• ltarchdescgt (inventory, register, other)
• ltdscgt (analyticover, combined, in-depth,
  othertype)

27
G????sµata

• audience (external, internal)
• countrycode (p.?. GR)
• datechar (p.?. creation, accumulation,
  modification)
• findaidstatus (p.?. edited-full-draft )
• relatedencoding (p.?. MARC 21)
• encodinganalog (p.?. 500a)
• langcode (p.?. gre)
• mainagencycode (p.?. ELIA)
• normal (p.?. 1756/1868)

28
?a??de??µa

• ltarchdesc levelfondsgt
• ltdidgt
• ltunittitle encodinganalog245agt???e??
  G?aµµate?a? / ?p????e??? ep? t??
  ??????µ????lt/unittitlegt
• ltunitid countrycodeGR repositorycodeGAKgt25
  6.12lt/unitidgt
• ltunitdate normal1833/1862gt1833-1862lt/unitdate
  gt
• ltlangmaterialgt
• ltlanguage langcodefregt??????
  ?a?????lt/languagegt
• ltlanguage langcodegregt?a? de?te?e???t??
  ????????lt/languagegt
• lt/langmaterialgt
• ltoriginationgt
• ltcorpnamegt????t??a, G?aµµate?a / ?p????e?? ep?
  t?? ??????µ????lt/corpnamegt
• lt/originationgt
• lt/didgt

29
?a??de??µa

• ltaccessrestrictgtltpgt?e? ?p?????? pe?????sµ??
  p??sßas??lt/pgtlt/accessrestrictgt
• ltacqinfogtltpgt? p??s?t?s? ap? t?? a??e?a?? f???a
  p????? a??e??? t?? d?µ?s??? t?µ?a t?? 19?? a???a
  ?ta? ?d?a?te?a d?s?e???...lt/pgtlt/acqinfogt
• ltbioghistgtltpgtSt?? 25 ?a???a???? / 1 Feß???a????
  1833 ?a??e?????e, µe d??ta?µa t?? ??t?ßas??e?a?,
  ?? d?e??????te? sta ?p????e?a ?a f????? t?? t?t??
  t?? G?aµµat??? t?? ?p???ate?a?...lt/pgtlt/bioghistgt
  
• ltcontrolaccessgt
• ltcontrolaccessgt
• ltsubjectgt???????? ?pa??stas?lt/subjectgt
• ltsubjectgt??????µ???lt/subjectgt
• lt/controlaccessgt
• lt/controlaccessgt
• ltscopecontentgtltpgt?? a??e?? t?? G?aµµate?a?
  d?a?????eta? ?? e???lt/pgt
• lt/scopecontentgt

30
?a??de??µa

• ltdscgt
• ltc01 levelsubfondsgt
• ltdidgt
• ltunittitlegt?p?-a??e?? ??a?t????lt/unittitlegt
• ltunitdategt1833-1844lt/unitdategt
• ltoriginationgt
• ltcorpnamegt????t??alt/corpnamegt
• lt/originationgt
• lt/didgt
• ltc02 levelseriesgt
• ltdidgt
• ltunittitlegt??s?lt/unittitlegt
• ltunitdategt1833-1844lt/unitdategt
• lt/didgt
• ltc03 levelfilegtlt/c03gt
• lt/c02gt
• lt/c01gt
• lt/dscgt

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??µ??????a e??a?e??? ??e??a?

• ?pe?e??ast?? ?e?µ???? (Notepad, UltraEdit-32 ?t?)
• ?
• XML editor (p.?. EAD Manager, XMetal, XMLSPY ?t?)
• EAD DTD
• Well-formed ?a? Valid
• ?d???? (template)
• CSS / XSLT (Cascading Style Sheets / eXtensible
  Stylesheet Language Transformations)

32
RLG - Encoded Archival Description

• RLG Best Practice Guidelines for Encoded Archival
  Description
• ?p?te??? ßas???? ?µ???µ??f?a? ??a t? d?µ??????a
  EAD e????f??
• ???s? s???e???µ???? st???e??? ?a? ?????sµ?t??
• ???pt??? e??? p????a st???e??? (set of core data
  elements)
• RLG EAD Report Card
• ???a?e?? t? ?p??? ß???? t?? a??e????µ???
  ?????t?ta st?? pa?a???? EAD e??a?e??? ??e??a?,
  e??????ta? a? e??a? s?µf??a µe t?? ?d???e? RLG
  Best Practice Guidelines for Encoded Archival
  Description

33
???????

• ?e?t??s? EAD
• ISAAR (CPF)
• EAC (Encoded Archival Context)
• ???? ??a pa?a?????? (s???????? ???a?a, ???µata
  p??s?p?? ?a? ?????e?e?a?? ???µata)

34
???s?µe? ??e?t??????? p????

• Encoded Archival Description (EAD) - Official EAD
  Version 2002 Web Site. (http//www.loc.gov/ead/)
• EAD Help Pages (http//www.archivists.org/saagroup
  s/ead/)
• Encoded Archival Description - An Introduction
  and Overview (http//www.dlib.org/dlib/november99/
  11pitti.html)
• THE EAD COOKBOOK 2002 (http//www.archivists.org/s
  aagroups/ead/ead2002cookbookhelp.html)

35
???s?µe? ??e?t??????? p????

• RLG EAD Report Card (http//www.rlg.org/ead-report
  -card/)
• Encoded Archival Context (http//www.iath.virginia
  .edu/eac/)
• ISAD (G) (http//www.ica.org/biblio/cds/isad_g_2e.
  pdf)
• ????? (G) (http//www.eae.org.gr/dipap.pdf)

36
S?et??? projects

• The Brown Archival Manuscript Collections
  Online (BAMCO) (http//dl.lib.brown.edu/bamcotest/
  newindex.html)
• The Online Archive of California (OAC)
  (http//www.oac.cdlib.org/)
• EAD Finding Aids at the Library of Congress
  (http//lcweb2.loc.gov/faid/faidquery.html)
• Finding Aids for Archival Collections at New York
  University (http//library.nyu.edu/findingaids/)
• The Northwest Digital Archives (http//nwda-db.wsu
  libs.wsu.edu/search/index.asp?)

37
?d???e? ???p???s??

• RLG Best Practice Guidelines for Encoded Archival
  Description (http//www.rlg.org/en/pdfs/bpg.pdf)
• Online Archive of California Best Practice
  Guidelines for Encoded Archival Description (OAC
  BPG EAD) (http//www.cdlib.org/inside/diglib/guide
  lines/bpgead/oacbpgead_v2-0.pdf)
• Best Practice Guidelines for the Implementation
  of EAD Finding Aids in Florida Institutions
  (http//www.fcla.edu/csul/digit/pdf/Florida_guide_
  revised.pdf)

38
?d???e? ???p???s??

• Recommended Best Practices for Encoded Archival
  Description Finding Aids at the Library of
  Congress (http//www.loc.gov/ead/practices/lcp2002
  .html)
• Northwest Digital Archives Best Practice
  Guidelines for Encoded Archival Description
  (EAD), Version 3 (NWDA BPG) (http//nwda.wsulibs.w
  su.edu/NWDABPG2005finalEdit.pdf)
• NCEAD Best Practice Guidelines EAD 2002
  (http//www.ncecho.org/ncead/documents/ead2002/bes
  tpracticeguidelines2.pdf)