SEP Enhancement Phase II 1

1
SEP Enhancement Phase II (1)

• Data Sharing (DS)
• (P. 107 114 of Operation Manual)
• provides functions for EMB and schools
  respectively to generate and disseminate
  questionnaire survey set(s) online to target
  respondents / a group of schools and gather
  survey results into a centralized system
• cross-group or cross-school comparison reports
  can be generated from the collected responses

2
SEP Enhancement Phase II (2)

• Knowledge Management (KM)
• (P. 114 121 of Operation Manual)
• provides a simple means for EMB / schools to
  monitor ITEd progress
• schools may administer KM survey(s) at any time
  and review the results by means of the KM reports
• schools may on request administer the KM survey
  and return the data to EMB

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DS - Overview
1.
DS Questionnaire
EMB or DS Host
DS Client
4.
Responses
2.
5.
PublishedQuestionnaire
ResponsesfromDS Client
3.
Responses
Local Target User(s)
Cross-school, Cross-group Comparison Reports
4
DS Properties

• any SEP server can act as a host (DS HOST) to
  prepare a survey and collect data
• other SEP servers may act as clients (DS CLIENT)
  to administer a survey
• DS survey consists of ONE questionnaire only
• the questionnaire is prepared by DS Host and
  should be distributed to DS clients
• DS Clients should administer the survey and
  return the survey results back to the DS Host
  ONLY
• some survey groups can be pre-defined for the
  questionnaire to facilitate subsequent data
  analysis
• DS Clients are responsible for assigning users to
  the pre-defined groups properly

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DS Data Submission
Online Submission
EMB
DS Client
Response Data File(e.g. Email)
DS Host
DS Client
Response Data File(e.g. Email)
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DS DS Host (1)
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DS DS Host (2)
Create DS Questionnaire
8
DS DS Host (3)

• Support 2 types of target groups
• Any Group
• Special Group
• - Form Level
• - Others

9
DS DS Host (4)
10
DS DS Host (5)
Export DS Questionnaire File
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DS DS Host DS Client

• DS Host can disseminate the DS Questionnaire File
  to DS client(s) via different means
• Email
• FTP
• URL
• Zip and encrypt the file, if necessary

12
DS DS Client (1)
ESDA Registration Key
1
School
DS / KM Registration Key
2
Registration

• Enable DS Client Feature
• Define School Sector
• Confirm School Identity for Data Submission

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DS DS Client (2)
Import DS Questionnaire File and enter password
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DS DS Client (3)
Select target user(s) according to the
pre-defined target group(s) e.g. P1(Primary) and
P2(Primary)
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DS DS Client (4)
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DS DS Host (6)
Select a target school and upload the data file
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DS DS Host (7)
Overall Report
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DS DS Host (8)

• Cross-group /
• Cross-school Comparison Report
• Compare by Target Group
• Compare by School

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DS DS Host (9)
Cross-group Comparison Report
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DS - Demonstration

• DS Host
• 1. Prepare a DS questionnaire
• 2. Select target class levels
• 3. Prepare a target school list
• 4. Export a DS questionnaire file
• 9. Import a DS response file
• 10. View reports

• DS Client
• 5. Import a DS questionnaire file
• 6. Publish a DS questionnaire
• 7. Do a published questionnaire
• 8. Export responses to a DS response file

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Knowledge Management (KM)

• The objective of school KM feature is to provide
  a simple means to schools to monitor ITEd
  progress
• KM Survey(s) consists of set(s) of
  questionnaire(s) prepared by EMB
• specific KM reports can be generated based on a
  pre-set framework
• schools may administer KM survey(s) at any time
  and review the results of the KM reports
• schools may on request administer the KM survey
  and return the data to EMB (via WebSAMS CDS or
  other means)

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KM - Overview
School KM Reports
1.
Responses
KM Questionnaire Set with specific reports
EMB
School
2.
Data Collection Requirement File
5.
3.
Responses
PublishedQuestionnaire
4.
6.
ResponsesfromSchools
Responses
Local Target User(s)
Cross-school, Cross-group Comparison Reports
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KM - Properties

• a set of questionnaires is prepared by EMB in EMB
  SEP and exported as a KM questionnaire file
• schools can download the questionnaire file and
  import it into School SEP and are free to publish
  the questionnaires within the KM questionnaire
  set
• the questionnaires are designed with a pre-set
  framework and a set of special reports can be
  generated in the report generator
• a data collection requirement file is decided for
  KM data collection

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KM - Dissemination of related files

• KM questionnaire set and data collection
  requirement file are disseminated to schools
  through -
• SEP Homepage
• Email
• WebSAMS CDS
• Target for specific schools

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KM Import KM Questionnaire Set (1)
Import KM Questionnaire Set The KM file is
available at School SEP Package Download of
SEP homepage.
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KM Import KM Questionnaire Set (2)
Publish KM Questionnaire(s)
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KM Import Data Collection Requirement File (1)
Import Data Collection Requirement File The
requirement file may be made available at School
SEP Package Download of SEP homepage.
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KM Import Data Collection Requirement File (2)
Publish KM Questionnaire(s) based on the
requirement file
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KM Export Responses

• Export Responses based on the requirement file
• To export response data file, all questionnaires
  defined in the requirement file must be
  published.
• Only questionnaire data that fall within specific
  date range / class level(s) as stored in the data
  collection requirement file will be extracted to
  a response file.

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KM Data Submission
WebSAMS CDS
EMB KM Engine
School
Response Data File(e.g. Email)
31
KM Reports

• Results Summary
• Self-Evaluation Rubric
• Stakeholders Questionnaire
• Attributed Questionnaire Item

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Results Summary
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Self-Evaluation Rubric
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Stakeholders Questionnaire
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Attributed Questionnaire Item