Secondary Testing Coordinators Meeting

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Secondary Testing Coordinators Meeting

• April 13, 2005
• 1030-Noon
• Lunch will follow!

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Pick-Up Materials

• Down stairs, SW Corner
• Carts will be on hand
• If you can bring your own help it would be
  appreciated
• Organized by school
• Answer sheets, blanks, headers, large print, etc.
  in bankers box.
• Check the labels Make sure you get your stuff
• You may return the test booklets to the same area
  anytimeBUT KEEP THE ANSWER SHEETS SEPARATE
  (Check those in with Judy)

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Verify Your Stuff

• Leave yourself plenty of time to count out what
  you need and get with us if you are short.
• Utilize the CRT Materials Inventory form
• You have some built in overage and extra blank
  answer sheets

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Security

• Locked area until time to disseminate to the
  teachers, then they need to secure them.
• Reference sheets for all the Math along with
  Chemistry and Physics (POT) are not secure and
  can be used now (and all year long). Copy more
  if you need.

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Train Your Staff

• The Principal will need to document that all
  teachers administering CRTs have been trained as
  to proper testing procedures, security, ethical
  preparation activities, materials handling, etc.
• Your Principal will need to sign-off that this
  has been accomplished.
• Refer to documents in your packet..
• Principals 2005 CRT Procedure Checklist
• WCSD Test Administration and Security Procedures

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Certifications and Sign-Offs

• Principals Verification Checklist
• Must be completed, signed, and turned into Brad
  when you bring back your answer sheets.
• Refer to documents in your packet
• Principals 2005 CRT Procedure Checklist
• CRT Materials Inventory

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Science

• Science CRTs that will be administered
• Science 6
• Science 7
• Science 8
• Earth Systems (9th)
• Biology (including Ag. and Human)
• Chemistry
• Physics (POT students will take the Physics CRT)

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Language Arts

• Language Arts CRTs to be administered
• Grades 6-11
• No viewing videos or constructed responses
• All multiple choice

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Math

• Math CRTs to be administered
• Math 6
• Math 7
• Pre Algebra
• Elementary Algebra
• Geometry
• Applied Math I
• Applied Math II
• Intermediate Algebra is a WCSD test and will need
  to be handled separate from the rest.
• Int. Alg. Test booklets and answer sheets in a
  single box.

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Scheduling
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Special Concern with Language Arts 7-11 CRT

• Pilot items are spiraled, which means
• Pilot items are always at the end, but are
  different from test to test (multiple forms).
• Teachers must make sure students bubble in the
  FORM NUMBER on their answer sheets.
• No need to worry who gets which form or how many
  (randomly is best).
• If teachers have 1 classroom set of booklets,
  students must get the same booklet (Form) each
  session.
• Instructions about this are in the Teacher Admin.
  Manual.

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Classroom Décor Issues

• Classroom décor issues
• Needs to be removed or covered if it provides a
  direct answer to questions on the test.
• Example Multiplication Charts in grades 3 4.
• Discretion of the teacher and testing coordinator
  as to the appropriateness of displays, charts,
  etc.
• Rule of Thumb If teachers notice students using
  the décor, and not their own knowledge, to answer
  the question, it probably needs to be removed.

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Adaptations to the Test

• Adaptations
• Accommodations
• Modifications
• In accordance with Requirements for
  Participation of Students with Special Needs in
  UPASS (USOE, Oct.2004)
• Special Ed can also refer to Participation of
  Students with Disabilities in Utahs Statewide
  Assessment Program 2004-05.
• Line of communication Teacher gt Testing
  Coordinator gt Principal gt Brad
• Materials handling questions Testing Coordinator
  gt Judy

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Answers to Frequently Asked Questions

• The Math and Science can be read to the student,
  but not the Language Arts test.
• Math and Science can be translated, but not the
  Language Arts
• Content can be translated by a competent
  translator except for the Language Arts test.
• Be carefultranslating (and reading) does not
  mean tutoring.
• No out of level testing.
• You can utilize aides and volunteers to help
  proctor the tests as long as they understand the
  dos and donts.

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Answer Sheet Answers

• If pre-printed, no need to bubble anything except
  the LA Form number
• Non-preprinted, bubble everything
• Student number from left to right
• Teachers need to watch for stray marks in the
  timing tracks (dark rectangles along the edges of
  the answer sheet)
• No paper clips, stickies, extra sheets.
• You can use a pre-print for the student even if
  its not your school. The schools Header Sheet
  will correct that.

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Erasing Stray Marks

• Concerns about teachers erasing marks
• Have the student do it under the teachers
  direction
• Have teachers swap answer sheets
• Have teachers do it in a group

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Intermediate Algebra

• WCSD Intermediate Algebra
• Return to Brad separate from all other answer
  sheets with a cover sheet that indicates
• School
• Teacher
• If they are grouped by period, indicate the
  period.

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SPECIAL CODES

• The Testing Coordinator should be the one to mark
  the SPECIAL CODES box after consulting with the
  teacher and administrator.
• This will help ensure consistency.
• Shaded area means separate bundles

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SPECIAL CODE DEFINITIONS

• ATTEMPTED (P0)
• Means We tried. We put the the answer sheet in
  front of him and he wouldnt (or couldnt) bubble
  in a single answer.
• It explains a blank answer sheet
• These answer sheets must have no answers bubbled
  in.
• These students count toward 95.
• These answer sheets are batched and placed on top
  of the bundle.

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SPECIAL CODE DEFINITIONS

• ACCOMMODATED (P1)
• Accommodations do not change the test. In other
  words, the results from an accommodated test can
  be validly compared with results from a
  standard-administered test. You are comparing
  apples and apples.
• Possible accommodations are listed in the two
  USOE documents
• Accommodations must be per an IEP or 504 Plan.
• These answer sheets are batched and place on the
  top of the bundle.
• Count toward 95 participation
• Scored as Proficient or Not Proficient, either way

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SPECIAL CODE DEFINITIONS

• MODIFIED (P2)
• Modifications change the test. In other words,
  the results from a modified test cannot be
  validly compared with results from a
  standard-administered test. You are comparing
  apples and oranges.
• These count toward your 95
• Automatically considered NOT PROFICIENT
  regardless of the students score
• These answer sheets are bundled and batched
  separately.

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SPECIAL CODE DEFINITIONS

• UT ALTERNATIVE ASSESSMENT (P3)
• A small of special ed. students. Probably
  severe.
• Special Educators have been trained.
• Only a total of 1 of the UAA Proficient Scores
  can be figured into a schools APY report (most
  schools average gt1)
• The UAA results are bubbled in on a regular Math
  and Language Arts answer sheet.
• If you dont use a UAA students pre-printed
  answer sheet(s). Gather them up and put a note on
  them UNUSEDSTUDENT IS UAA and send them to
  Judy separately. Dont mark anything on the
  unused sheet.
• Bundle marked UAA separately
• These count toward your 95 and may be proficient
  as well.

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UAA

• Example Language Arts Task 054 would be scored
  on LA the answer sheet, item 54.
• Teacher scores the task as being..
• A 1 Minimum
• B 2 Partial
• C 3 Sufficient
• D 4 Substantial
• So, bubbling a D in proficient. Bubbling an A is
  not proficient.

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SPECIAL CODE DEFINITIONS

• ABSENT (N1)
• Student didnt participate.
• Counts against your 95.
• Batch and place on top of bundle.

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SPECIAL CODE DEFINITIONS

• EXCUSED (N2)
• Excused as per page 6 or Brads ELL memo.
• Counts against your 95.
• Batch and place on top of the bundle with the
  rest of class.

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SPECIAL CODE DEFINITIONS

• UNKNOWN (N3)
• Does not count against your 95
• Batch and place on the top of the bundle with
  rest of class.

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SPECIAL CODE DEFINITIONSNon-Participation

• WITHDRAWN FROM SCHOOL (N4)
• Student is not longer on your PowerSchool or has
  withdrawn from that class.
• Does not count against your 95
• Batch and place on the top of the bundle with the
  rest of class.

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How To Return Answer Sheets

• DOS DONTS
• Do remind the teachers and students to leave the
  tracking alone!

The USOE Scanners, Thelma, Louise, and Bob will
kick it out ERROR ERROR! Answer sheet thrown
out of gene pool.
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BLANK ANSWER SHEETS
If you need to bubble a student number.
Begin here
and bubble to right
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Power School Accuracy
The following fields must be bubbled in exactly
as they appear on Power School
Last Name First Name DOB (Date of
Birth) Gender Ethnicity Student Number Grade Level
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BUNDLING
1. ANSWER SHEETS by Teacher and Period, then
2. Place a USOE HEADER on top of Answer Sheets,
then
3. Colored COURSE COVER SHEET on top of USOE
Header.
This is a working sheet for Judy and you can
write notes on it
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Create Separate Bundles for

• Put a 8 ½ X 11 paper (not a COVER SHEET)
  indicating
• Unused Pre-Prints
• UAA ( along with a HEADER and COVER)
• Modified Tests (along with a HEADER and COVER)
• Home Schoolers

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DO REMEMBER TO
Remove sticky notes and paper clips from answer
sheets
Use the best rubber bands Large enough with a
lot of elasticity Ones that dont damage the
tracking edge
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RETURN BOXES
PLEASE RETURN YOUR ANSWER SHEETS IN THE BANKERS
BOX LABELED WITH YOUR SCHOOLS NAME AND PROPER
SUBJECT
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FOCUS CENTER

• Handling pre-prints
• Deadlines

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ANSWER SHEETS
DUE BACK TO THE DISTRICT OFFICE READY FOR
SHIPMENT AND ONE LAST CHECK
Monday Morning May 23rd
Intermediate Algebra comes back to Dr. Ferguson
labeled by TEACHER and SCHOOL