FiNAC 7'0 Demo Presentation

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FiNAC 7.0 Demo Presentation
Datamation Systems Pvt Ltd.
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Products
General Ledger
Inventory Control Sales Analysis System
Payroll System
Datamation Systems Pvt Ltd.
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Features Of General Ledger

• Consolidation
• Multi Currency
• Analysis Code
• EDT Bank Reconciliation
• Fixed Assets Schedule
• Ratio Analysis
• Sensitivity Analysis
• Drill Down Facility
• FiNAC Integration
• FiNAC Database Integration
• Budget Management
• Direct E-mail Fax Facility

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Features Of General Ledger

• Consolidation
• Macro View
• Data Transmission Methodology
• Features
• Currency Functionality
• Analysis Code
• EDT Bank Reconciliation
• Fixed Assets Schedule
• Ratio Analysis
• Sensitivity Analysis
• Drill Down Facility
• FiNAC Integration
• FiNAC Database Integration
• Budget Management
• Direct E-mail Fax Facility

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Features Of General Ledger

• Consolidation
• Multi Currency
• Analysis Code
• Analysis Table
• Features
• EDT Bank Reconciliation
• Fixed Assets Schedule
• Ratio Analysis
• Sensitivity Analysis
• Drill Down Facility
• FiNAC Integration
• FiNAC Database Integration
• Budget Management
• Direct E-mail Fax Facility

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Features Of General Ledger

• Consolidation
• Multi Currency
• Analysis Code
• EDT Bank Reconciliation
• Diagram
• Features
• Fixed Assets Schedule
• Ratio Analysis
• Sensitivity Analysis
• Drill Down Facility
• FiNAC Integration
• FiNAC Database Integration
• Budget Management
• Direct E-mail Fax Facility

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Features Of General Ledger

• Consolidation
• Multi Currency
• Analysis Code
• EDT Bank Reconciliation
• Fixed Assets Schedule
• Schedule 12
• Schedule 34
• Features
• Ratio Analysis
• Sensitivity Analysis
• Drill Down Facility
• FiNAC Integration
• FiNAC Database Integration
• Budget Management
• Direct E-mail Fax Facility

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Features Of General Ledger

• Global Consolidation
• Multi Currency
• Analysis Code
• EDT Bank Reconciliation
• Fixed Assets Schedule
• Ratio Analysis
• Sensitivity Analysis
• Drill Down Facility
• FiNAC Integration
• Diagram
• Features
• FiNAC Database Integration
• Budget Management
• Direct E-mail Fax Facility

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Global Consolidation
SRI LANKA
DATAMATION SYSTEMS (PVT) LTD.
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Global Data Transmission Methodology
DATAMATION SYSTEMS (PVT) LTD.
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Consolidation

• Local Consolidation
• Subsidiary Companies Consolidation
• Sub Divisions Consolidation ( Departments,
  Operational units )
• Global Consolidation (Regional, Country,
  Territory, Sub Territory, Branch)
• Consolidated Financial Statements such as
• Trial balance
• Profit Loss A/C
• Balance Sheet
• Consolidated management statement such as
• Cash Flow Statement
• Ratio Analysis
• Sensitive Analysis
• Analysis Code
• Country wise report formats

DATAMATION SYSTEMS (PVT) LTD.
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Multi Currency

• User Definable Currency Creation
• Multiple Rates Application
• Selling Rate
• Buying Rate
• Revaluated Rate
• Standard Rate (Weighted Average Rate)
• Traders (AR AP) Opening Balance with Invoice
  Break Downs at Prevailed Conversion Rates
• Online updates in Relevant Ledgers
• Realized gain and loss calculation
• Revaluated gain and loss calculation

DATAMATION SYSTEMS (PVT) LTD.
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Analysis Code
Vehicle No
Expenses
DATAMATION SYSTEMS (PVT) LTD.
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Analysis Code

• Expenses analysis in horizontal and vertical
  lines
• user definable expenses analysis with respective
  Accounts heads
• Comparison with Finance and Management
  Statements (Cross checking with the head total)
• Easy to understand

DATAMATION SYSTEMS (PVT) LTD.
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Bank Reconciliation Data Flow
Respond
Bank Reconciliation Requisition
Bank

Bank Reconciliation Statement
Office
DATAMATION SYSTEMS (PVT) LTD.
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EDT Bank Reconciliation

• Cheque master file cross checking
• Identify not presented cheques
• Identify unrealized cheques
• Identify dishonoured cheques
• Identify and pick the realized cheques from the
  bank book
• Automatic bank reconciliation preparation

DATAMATION SYSTEMS (PVT) LTD.
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Fixed Assets Schedule Master
Fixed Assets Schedule - Location
DATAMATION SYSTEMS (PVT) LTD.
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Fixed Assets Schedule - Category
Fixed Assets Schedule - Individual
DATAMATION SYSTEMS (PVT) LTD.
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Fixed Assets Schedule

• Fixed Assets Master File
• Fixed Assets against Departments, Cost
  center,etc.
• Fixed Assets Cost Current Value
• Accumulated Depreciation Calculation
• Assets Acquisition Details
• Disposal Profit / Loss Calculation
• Location wise Fixed Assets Schedule

DATAMATION SYSTEMS (PVT) LTD.
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Ratio Analysis
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Sensitivity Analysis
DATAMATION SYSTEMS (PVT) LTD.
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Drill Down Facility

• General ledger to core modules
• MIS to operational level (Data entry screen)
• Valuable time management
• Quick management decision making
• Easy to analyze

DATAMATION SYSTEMS (PVT) LTD.
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FiNAC Solution Integration Methodology
Output
Output
Output
General Ledger
PD Cheques System
Accounts Receivables
Inventory System
Accounts Payables
Fixed Asset System
INPUTS
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FiNAC Integrations

• G/L Integration with core modules
• Integration with third party application
• Integration with new modules

DATAMATION SYSTEMS (PVT) LTD.
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FiNAC Database Integration
Output
FiNAC Version 7.0 12345
Integration 123
Integration 1234
Integration 12
Integration 12345
INPUTS
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Budget Management

• Monthly Budget Preparation
• Equal (Standard) or Variable Amount for each
  months
• Budget for individual accounts (Income
  Expenses)
• Variance Analysis
• Budget Comparison against respective Account and
  Period
• Budget Comparison against Profit Loss A/C
  (Period and Accounts wise)

DATAMATION SYSTEMS (PVT) LTD.
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Direct e-Mail Fax Functionality

• Debtors
• Outstanding Age Analysis
• Reminder Letter
• Source documents Printout (Invoice , Receipt and
  Advance Receipt,etc.)
• Suppliers
• Outstanding Age Analysis
• Confirmation Letter
• Source documents Printout (Invoice , Payment and
  Advance Payment,etc.)

DATAMATION SYSTEMS (PVT) LTD.
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Features of Inventory Control Sales Analysis
System

• Remotely Surfing Business Operations
• Settlement Discount Handling
• Van Sales Operations
• Multi Price Level
• Sales Repwise Profitability Calculations
• Invoice Holding Facility
• Payment Settlement Methods
• Customer Categorization
• Purchase Order Recall Through GRN

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Features of Inventory Control Sales Analysis
System

• Remotely Surfing Business Operations
• Diagram
• Details
• Benefits
• Settlement Discount Handling
• Van Sales Operations
• Multi Price Level
• Sales Repwise Profitability Calculations
• Invoice Holding Facility
• Payment Settlement Methods
• Customer Categorization
• Purchase Order Recall Through GRN

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Features of Inventory Control Sales Analysis
System

• Remotely Surfing Business Operations
• Settlement Discount Handling
• Diagram
• Details
• Journal Entry
• Van Sales Operations
• Multi Price Level
• Sales Repwise Profitability Calculations
• Invoice Holding Facility
• Payment Settlement Methods
• Customer Categorization
• Purchase Order Recall Through GRN

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Features of Inventory Control Sales Analysis
System

• Remotely Surfing Business Operations
• Settlement Discount Handling
• Van Sales Operations
• Multi Price Level
• Diagram
• Details
• Sales Repwise Profitability Calculations
• Invoice Holding Facility
• Payment Settlement Methods
• Customer Categorization
• Purchase Order Recall Through GRN

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Remotely Surfing Business Operations
If you are a businessman, where you have a chain
of outlets you will be able to simply monitor
your business from one location, either from home
or office.
Main Office
Home
Modem communication
Shop1
Shop2
DATAMATION SYSTEMS (PVT) LTD.
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Remotely Surfing Business Operations

• Dataflow from Main office to Shop
• Master file information
• E.g. Item master file, Debtors master file
• Dataflow from Shop to Main office
• Daily transactions
  E.g. Invoices,Returns, inter shop
  transactions
• Stock return information

DATAMATION SYSTEMS (PVT) LTD.
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Benefits of Centralized Operation

• Analyse location wise profitability
• Stock maintenance will be well disciplined
• Stagnated stocks will be highlighted
• Location to location stock transferring could be
  done easily.
• Can identify the stock usage location wise

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Settlement Discount Handling

Customer
Invoice
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Settlement Discount Handling

• When you raise the invoice your value will be Rs.
  1000 and Tax Rs. 200
• When you offer settlement for 10 days,
• You raise the receipt for Rs. 1,080
• You raise the credit note for, Rs.120
  i.e.(1000200)10 as settlement discount
• Your sales value will be registered as, Sales
  Rs. 900, and Tax Rs.180
• The tax values should be recorded in your tax
  account as Rs.180, not Rs.200

DATAMATION SYSTEMS (PVT) LTD.
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Journal Entry
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Van Sales Operation
Pre invoicing Record the information On PDA.
Main Shop
Generate the load plan Generate the customer wise
invoice Generate Delivery notes
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Different Prices for Different Customers
Item Tea Price Per Kg Rs.250.00
Datamation Systems pvt Ltd.
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Different Prices for Different Customers

• In the Customer Master file the following should
  be predefined
• Select the customer group which he belongs to.
• Select the price level
• BENEFITS
• The operator who does the invoicing will be able
  to pick up only the relevant customer groups.

Datamation Systems pvt Ltd.
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Sales Repwise Profitability Calculations

• In order to calculate sales repwise profitability
  their commissions, Sales Rep master file should
  be maintained with all the Sales Reps with their
  respective commission figures.
• When invoicing, select the relevant Sales Rep
  against the invoice.
• From the system it will sort the invoices based
  on Sales Reps and will calculate commissions
  against the invoice.

Click here for Sales Man Master file
DATAMATION SYSTEMS (PVT) LTD.
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Payment Settlement Methods

• The payments can be settled in either of three
  methods or combination of methods.
• If it is a credit sale, until the cheque is
  realized the customer will remain as a debtor in
  debtors module.

DATAMATION SYSTEMS (PVT) LTD.
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Invoice Holding Facility

• While invoicing to one customer if there is any
  complication you cannot stay till the problem is
  solved. Therefore, you need the invoice holding
  facility to serve the other customer.

DATAMATION SYSTEMS (PVT) LTD.
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Customer Categorization

• In debtors module categorization will be based on
  different criteria
• ABC Categorization
• Industrial Categorization
• Categorization based on payment settlement
• To categorize the customers, first create the
  criteria on customer category master file.
• After the creation on customers, assign the
  customers to the relevant category.
•  

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Purchase Order Recall Through GRN

• When the purchase order is raised it is necessary
  to fill in the information. The same information
  can be called in GRN when the purchase order
  number is entered.

Click here for figures
DATAMATION SYSTEMS (PVT) LTD.
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Features of Payroll System

• Multi Company Support
• HR Support
• Automated Bank Transfers
• Supports Time Attendance System
• Maintain Employee Leave
• Maintain Any Type of Employees
• Taxation
• More Features

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Multi Company Support
HEAD OFFICE
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HR Support
PERSONAL DEPARTMENT
Payroll Data
ACCOUNTS DEPARTMENT
DATAMATION SYSTEMS (PVT) LTD.
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Automated Bank Transfers
EMPLOYEE
E-mail
BANK
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Supports Time Attendance System
TIME ATTENDANCE
DATAMATION SYSTEMS (PVT) LTD.
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Maintain Employee Leave

• TOTAL LEAVE TAKEN 9
• AVAILABLE LEAVE 95

DATAMATION SYSTEMS (PVT) LTD.
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Maintain Any Type of Employees
PROBATIONARY
PERMANENT
CONTRACT
TEMPORARY
SPECIAL

• User control EPF/ETF/PAYE option
• Different pay days
• Pay daily / weekly / monthly

ONE SOFTWARE
DATAMATION SYSTEMS (PVT) LTD.
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Taxation

• MONTHLY -PAYMENT -REPORTS
• YEARLY -REPORTS
• 1. T10
• 2. T9
• 3. T6

DATAMATION SYSTEMS (PVT) LTD.
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More Features

• Loan Maintenance
• Annual Increments
• Annual Bonus
• Gratuity Calculations
• User Defined Reporting Tools
• Flexible Data Exchange

DATAMATION SYSTEMS (PVT) LTD.