Faculty Center

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Faculty Center for Instructors and Roster Contacts

• Accessing Faculty Center
• Class Roster
• Grade Roster
• Request Grade Changes
• Grade Approval Process
• Next Steps

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Faculty Center

• The self-service Faculty Center is for
  Instructors and Roster Contacts to
• View and download class rosters
• Notify students in a class via email
• Enter final grades
• Change grades

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Access the Faculty Center as an Instructor
http//www.asu.edu/interactive
For class rosters for Fall 2007, select the
Faculty Center.
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Access the Faculty Center as a Roster Contact

• Log into the system
• https//hrsa.oasis.asu.edu
• Log in with your ASURITE ID and Password
• Navigate
• ASU CustomizationsgtASU Student RecordsgtRoster
  ContactsgtFaculty Center

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Access the Faculty Center as a Roster Contact

• Search for classes within your designated
  Academic Org.
• A list of Academic Orgs can be found at the
  Registrars website

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Accessing the Faculty center as a Roster Contact
You will see a list of classes and instructor.
When you click on a row you enter that class
with the same software access as that instructor.
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Class List
Once classes are displayed for a faculty member
or a Roster Contact, the operation of the faculty
center is the same for all users.
Select Term
Download list of classes
Academic Status Report
Class Detail
Grade Roster
Class Roster
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Class Roster

• Select the Class Roster icon to display a
  class roster. This class roster displays all
  students in the class as defined by the selected
  enrollment status (default is enrolled).
• Posting ID
• Notify Students Function
• Printer Friendly Version
• Download

Download (class roster)
Posting IDs
Printer Friendly
NotifyStudents
NotifyStudents
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Class Roster Notify Students
Send emails to all enrolled or selected students.
The email will be sent to you for your records
(these emails will not appear in your sent
mailbox), with a Blind Copy sent to each student
(this prevents students from seeing other student
names in the email they receive).
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Download Class List, Class Roster, Grade Roster
Use the download icon to save your class
list, class roster or grade roster as a separate
file that you can use off line.
NOTE 1 When you download, PeopleSoft will save
the file as an .html file that LOOKS like an
excel spreadsheet. Use the Save As feature to
save the file in the format you wish. NOTE 2
In order for the download to work, you must set
your browser to work with PeopleSoft.
Instructions are available at http//www.asu.edu/c
ourses/oasis/_JobAids/SetYourBrowserforPeopleSoft.
pdf
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Grade Roster

• The Grade Roster icon will appear beside a class
  when grade rosters have been generated for a
  class.
• Grade Rosters are generated nightly by a batch
  process controlled by the Office of the Registrar.

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Grade Roster

• Grade roster type
• Final Grade
• Approval Status
• Not Reviewed
• Post Tonight
• Complete
• Add this grade to all students
• Unassigned grades only
• Find Function
• EN Grades

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Downloading and Importing Grades

• It is possible to download the grade roster, type
  in your grades and import the grades back into
  the class.
• Download Grade Roster
• Save As an Excel or text file
• Enter your gradesinto the file
• Import the gradesvia the Import Grades
  button.
• Note this is optional!

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Requesting Grade Changes

• Two ways to ask for Grade Changes (for Roster
  Contacts)
• Grade change button (appears when all grades
  are posted)
• Grade Change menu
• (for Roster contacts only)

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Grade Change Request Page

• Select new grade for student
• Type in reason
• Click Submit
• 1 change request / student / class at a time.

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Checking the Status of a Grade Change

• Check status of Grade changes from the request
  grade change page
• Requested
• L1 Approve
• Successfully Changed

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Grade Change Process

• What happens after you submit the grade change
• L1 Approver (Department)
• L2 Approver (College)
• Changes are immediately posted to the students
  record

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Grade Change for Past Classes

• Instructor or Roster contact can request changes
  to classes of Fall of 06 and later
• Only Roster contacts can request changes for
  classes prior to Fall 06 but they must use the
  grade change component (not faculty center)

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Next Steps

• Final Grades are due Dec 10-17!
• Instructors Access the Faculty Center and see
  if your classes are there and that you can see
  the grade rosters. If not, check with your
  class scheduler to ensure you are listed as an
  instructor with POST access.
• Roster Contacts
• Access the Faculty Center and see if your classes
  are there and that you can see the grade rosters.
• Encourage your Grade Approvers to acknowledge
  their access requests that have been started for
  them.

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Helpful Links
How to set your browsers for downloads (For
Everyone) http//www.asu.edu/courses/oasis/_JobAid
s/SetYourBrowserforPeopleSoft.pdf How to view
rosters via standard student pages view (Roster
Contacts) http//www.asu.edu/courses/oasis/_JobAi
ds/SummaryOfEnrollment.pdf How to check what
roles you have in PS (Roster Contacts) http//www.
asu.edu/courses/oasis/_JobAids/ViewYourRoles.pdf
Instructions for applying for access link
(Roster Contacts) http//www.asu.edu/oasis/support
/documents/RequestAccessForYourself.pdf Link for
applying for access (Roster Contacts) http//www.a
su.edu/interactive/oasis/AddSecurityRequest
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Ongoing Communication
For suggestions for improvements Email
AskOasisTraining_at_asu.edu put Faculty Center
Suggestion in the subject line. For immediate
help, submit a help ticket http//www.asu.edu/supp
ort Select University Technology Office for the
organization, Select PeopleSoft for the
categoryType in a summary and description of
your problem. How do you want to be
communicated with?
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Questions? Comments?
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Faculty center for Instructors and Roster Contacts
Requesting Access Faculty/ Instructor You will
be able to access all classes for which you are
an instructor-of-record automatically. If you
dont see a class that you are teaching in the
faculty center contact your depts class
scheduler to check if you are listed as an
instructor for that class.
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Faculty center for Instructors and Roster Contacts
Requesting Access Instructor Delegates A
delegate may be a student (TA), a staff member,
or another faculty member. TAs are generally
set up to enter grades, but not submit grade
changes or assign delegates to a class. TAs
should be set-up with an Instructor Role of TA
with POST access. If a TA is to be the primary
instructor, and will both enter and change
grades, they should be set up as a primary or
secondary instructor with POST access. Your
department class scheduler can add Instructor
Delegates by using the pages under Curriculum
Management at Curriculum Management gt Schedule
of Classes gt Maintain Schedule of Classes
In the future, Instructors will be able to add
instructor delegates to a class via the faculty
center using the Delegate icon on the front page.
(coming soon)
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Faculty center for Instructors and Roster Contacts

• Requesting Access
• Roster Contacts
• To use the faculty center, Roster Contacts must
• Complete this training or the online class
• Request access for the SR Roster Contacts role
• Access can be requested from the oasis home page
  at http//www.asu.edu/oasis
• Submit written approval of their Chair/Director

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Faculty center for Instructors and Roster Contacts

• Requesting Access
• Level 1 and Level 2 Approvers
• To use the faculty center, Level 1 and 2
  Approvers must
• Complete online training available in
  blackboard
• Request access for the TBD role
• Submit written approval of their
  Chair/Director
• More info on this role will be coming soon.