E-ADMINISTRATION IN UNIVERSITAT JAUME I

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E-ADMINISTRATION IN UNIVERSITAT JAUME I

• EUNIS 2006 -University of Tartu
• 30/6/2006

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INTRODUCTION

• New technologies are a fundamental part of our
  corporate image.
• Our management model is based on an integrated
  system e-UJIER (Univ. ERP). An internally
  developed and maintained software.
• Electronic procedures are an advantage for
  students and staff.
• Procedure automation permits reducing costs and
  avoids errors derived from changes of context.

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Road book towards e-Administration

• Approval of UJI telematic normative.
• Identification and characterization of
  administrative procedures.
• Development of specific tools.
• Digital signature and its applications.

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TELEMATIC NORMATIVE

• Approved in 2001.
• Regulates use of ICT in administrative
  procedures.
• Creates ICT Advisory Council.
• Establishes mechanisms of approval and publicity
  of software applications to be used.
• Creates the Telematic Register.
• Establishes a set of safety measures oriented to
  guarantee the proper completion of electronic
  procedures.

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ADMINISTRATIVE PROCEDURES

• Basic tools
• FAQ procedure definition an characterization.
• SPI internal procedures system.
• Portal of on-line administrative information.

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FAQ tool
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SPI tool

• Main components
• Workflow definition.
• Procedure signing (user/password).
• Delegation of signature.
• Integration with e-UJIer (Univ. ERP).

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SPI tool example.
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On-line administrative information tool

• Components
• University Official Journal.
• Open competitions, appointments...
• Contract information.
• Agreements.

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A glance to UJIs on-line administrative
information tool

• Portal of administrative information
• http//www.uji.es/CA/home_bouji.html
• Administrative search engine
• http//e-ujier.uji.es/pls/www/!gri_www.euji05704
• Administrative procedures
• http//www.uji.es/CA/canals/infocampus

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DIGITAL SIGNATURE

• First step agreement with regional government
  Certification Authority.
• Deployment of digital certificates among
  community members CLAUER project.
• Infrastructure adjustment
• Hardware updating of personal computers
• Software
• Authentication with digital certificates
• Password change
• Academic acts
• Desktop tools with encryption and signature
  facilities.

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CLAUER PROJECT

• Goal deployment of digital certificates
• Critical elements of success
• Easiness of use.
• Portability.
• Versatility.
• Low cost.
• Capacity of attracting potential users.

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CLAUER PROJECT

• Creation of the device
• Generic USB memory flash stick
• Certificate storage cryptographically protected
• Windows 2000/XP
• Clauer Software
• Clablock access control .
• Linux.
• PKCS11 module for Firefox and Mozilla.
• Managing and debugging libraries used by the
  developing team (http//clauer.nisu.org).

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CLAUER PROJECT

• Deployment of certificates
• Installation of User Register Points in the
  Campus in cooperation with regional government
  CA.
• Identification and delivery of certificates using
  the Clauer as a support.
• Training
• Staff
• Professors
• Webpage of the project.
• Information for students.
• http//clauer.uji.es/.

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CLAUER PROJECT
Number of clauer/certificates issued Number of clauer/certificates issued

  Issued Total Percentage
Undegraduate students 10575 14067 75
Interns 126 236 53
Doctoral students 266 336 79
University Foundation 7 20  35
University for Elderly Students 345 597 58
Postgraduate students 87 334 26
Administrative staff 525 539 97
Teaching Staff 795 1020 78
Former Students (SAUJI) 929 2887 32
Merchandising 500    
Protocolary presents 200    
TOTAL  14355 20036 72
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CLAUER PROJECT
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THE WAY AHEAD

• Archiving and preservation of documents
• Breaking digital divide
• Security and risks control
• Auditing

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Main milestones
Regulatory framework
Tools FAQ, SPI, Portal
Digital signature
E-Administration
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Related links

• Universitat Jaume I
• http//www.uji.es/ (EN)
• Clauer project (official webpage)
• http//clauer.uji.es/en (EN)
• Clauer project (developing team)
• http//clauer.uji.es/en (ES)
• Administrative procedures
• http//www.uji.es/CA/canals/infocampus (CA)