OUTLINE AGREEMENTS AGENDA June 1, 2005

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OUTLINE AGREEMENTS AGENDA June 1, 2005

• What is an Outline Agreement?
• When should I use an Outline Agreement?
• What should my document number look like?
• How does it feed reporting requirements?
• Demo of entry in SAP

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What is an Outline Agreement

• SAP mechanism for putting in place the Basic
  Award Documents for BPAs, BOAs or IDIQ
• Referred to as a Contract in SAP
• Has no funds obligated on it
• Delivery orders are placed against it
• Is accessed in SAP through Transaction Code ME31K

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When should I use an Outline Agreement

• Blanket Purchase Agreements (BPA)
• Blanket Ordering Agreements (BPO)
• Indefinite Delivery/Indefinite Quantity Contracts
• Any Contract where the Task or Deliver Orders
  will be funded as stand alone documents
• Should also be considered for contracts expected
  to exceed the 999 PLI limit in SAP

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What should my Document Number Look Like

• BPAs should end in a Z (NNG05AA00Z)
• BOAs and IDIQs should end in a B (NNG05BB11B)
• All other types of Contracts should end in a C
  (NNG05CC22C)
• Calls, Task Orders, and Delivery Orders placed
  against an Outline Agreement should end in D
  (NNG05DD33D)

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How does it feed Reporting

• Basics are fed to FPDS-NG from SAP at release
• Calls, Task and Delivery Orders are fed at
  release contingent on the Basic Award Document
  number being entered into the Your Reference
  Field ( header level communications tab) or the
  Agreement Field (Item overview level per PLI)