RSO Summit

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RSO Summit
March 5, 2008
SGA Cabinet
Brandon Haverberg, President Mary Kelly,
Vice-President Keith Rosso, Treasurer Chris La
Pilusa, Secretary Abel Alvarez, CCSI
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Unified Elections

• Nominations are open
• Close March 12th, 6 PM
• List of nominees due by e-mail to Chris La
  Pilusa, clapilus_at_stevens.edu
• Elections March 24th March 31st

RSOs not following these Election dates should
follow the ones in their Constitution
SGA Bylaws, Section 4.06
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Publicity Committee

• Redefining Advertising on Campus

Presented by Ronen Peled Chris La
Pilusa
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Current Advertising Methods

• Media Organizations
• WCPR (now playing in Pierce)
• SITTV
• Bowling Alley
• Babbio Center Monitor
• Stute

• Manual Advertisements
• Posters (Policy Explained Later)

• Electronic
• WebEvents Calendar
• Student Life Newsletter (Graphical SLN)
• RSO Announce NO MORE.

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Items Needed for Submission

• 1. RSO Logo (One-time Submission)
• 2. PowerPoint Slide of Event
• 3. Event description filled out on SGA Publicity
  Committee Submission Form (www.stevens.edu/publici
  ty)
• 4. Make sure submissions are done within a week
  of event, otherwise publicity channels with
  deadlines might not be able to be targeted
• All e-mailed to publicity_at_stevens.edu

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Publicity Committee Submission Days

• Sundays- Babbio Monitor, Bowling Alley, SITTV,
  WCPR, WebEvents (sent to calendar)
• Mondays, Thursdays Graphical Student Life
  Newsletter
• Deadline for all submission of materials is
  Sunday, after Senate meeting, but earlier
  submission is encouraged.
• Earlier submissions MORE PUBLICITY TIME
  EVERYBODY HAPPY!!!!

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WCPR

• Now playing in the Pierce Dining Hall!
• E-mail wcpr_at_stevens.edu to schedule a time and
  date to record an ad in the studio
• If you cant come to the studio, send an MP3 file
  of your pre-recorded ad to ads_at_wcpr.org
• Ads for upcoming events should be made at least
  two weeks before the event to be effective
• Any questions, e-mail wcpr_at_stevens.edu

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Graphical SLN

• If your event is happening the week of, your
  event will get on to the SLN.
• Due to large size of SLN, we prefer not to put
  out all events at once that we have on file that
  happen in a while from now
• Incorporation of Department Events also adds to
  the SLN size, so we have to cut out stuff that
  happens far in advance
• CLUB LOGO by default goes with your event. If
  another graphic is requested, send it to us!!

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STUTE

• Stute provides a layout of the upcoming weeks
  events based on WebEvents Calendar
• WebEvents is immediately updated so early
  submission by at least two weeks is desired
• Custom Ads- E-mail stuteads_at_stevens.edu and
  adhere to Stute submission policy. PDF file
  located on www.stevens.edu/publicity
• Sending of Custom Ads is no guarantee for
  placement, it all depends on layout constraints.

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Poster Policy

• All posters are for free (COLOR or BLACK and
  White) until otherwise specified. Specify PAPER
  COLOR, PAPER SIZE, COPIES, DELIVERY LOCATION
  for EACH poster.
• WE WANT YOUR BUSINESS!!
• We take care of STAMPING your poster.
• Poster MUST have CONTACT E-mail Address.
• We take care of DELIVERING your poster.
• YOU take care of POSTERING CAMPUS!!!

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Event Duplication of Materials

• Does your organization need pamphlets for an
  event?
• Does your organization need tickets to be printed
  for an event?
• Does your organization need special posters?
• Work with Publicity Committee to get the best
  service and pricing.

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Review of Items of Submission

• Template Submission Form
• One-time submission of CLUB LOGO
• Powerpoint Slide
• Flyer for event/s
• Tickets or pamphlets, etc accompanying an event

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TOUR OF WEBSPACE

• Tour of Publicity Committee Submission Form
• Tour of Sample Submission to Babbio Monitor
• Tour of RSO Logo Storage Space
• Tour of Event Submission Sheet

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Questions?Suggestions?
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• April 9-13, 2008
• Co-Chairs Katie Weatherall and Kate Freed

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Schedule of Events

• All Week Assassin
• 4/9 Wednesday
• 1pm - 7pm Bokenstock (Outdoor Festival)
• 9pm Fireworks
• 4/10 Thursday
• 4pm - 6pm Boken Shenanigans
• 9pm Hypnotist
• 4/11 Friday
• DS Show
• 4/12 Saturday
• 11am - 2pm Boken Blackout
• 9pm - 11pm Comedian
• 4/13 Sunday
• All day Anime Convention

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Questions?

• Contact boken_at_stevens.edu
• Committee Meetings Sunday _at_ 5pm in the Fielding
  Room

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Jacobus Renovation Update
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Agenda for Jacobus Advisory Board

• Completed Projects
• -Renovation of 2nd Floor Bathrooms
• -Renovation of Small Conference Room
• Projects In Progress
• -Renovation and Refurnishing of Large
  Conference Room
• -Establishment of RSO Resource Room
• Planned Projects
• -New TV Installation in Lounge
• -Basement Renovation

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Completed Projects

• 2nd Floor Bathrooms
• -Plumbing fixture replacements
• -Ceiling repairs
• -Flooring and window treatments
• 2nd Floor Hallway
• -Painting
• -Housekeeping
• -Door replacements

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The 2nd Floor Hallway
Before
After
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Completed Projects (Continued)

• The Small Conference Room
• -Painting
• -New furniture
• -Updated window treatments
• -New access system installation

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The Small Conference Room
Before
After
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Projects In Progress

• Large Conference Room
• -Painting
• -New furniture
• -New window treatments
• -New flooring installation
• -New access system installation

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The Large Conference Room
Before
After
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Planned Projects

• New TV Installation in Lounge
• -65, wall-mounted, with new surround-sound
  stereo system which will also reach the patio
  and game room
• Basement Renovation
• -Housekeeping and painting

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SGA Committees

• Campus Life
• Jacobus Advisory Board
• Community Relations Committee
• Academic Affairs Committee
• Constitution and Bylaws Committee
• Public Relation

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Budgeting

• Summer Budgets
• Due April 6th (tentative)
• Budget Meetings on April 8th (tentative)
• Fall Budgets
• Due April 13th (tentative)
• Budget Meetings on April 16th (tentative)

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Finance Boards

• Subcommittee Chair, CCSI, and Treasurer
• Initial Budgeting
• Initial approval of mid-semester allocations and
  reallocations

SGA Bylaws, Section 6.01 f
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Recognition

• List of current voting membership
• Proof of Unified Elections
• Meeting Minutes
• Due four weeks into each semester

SGA Bylaws, Sections 4.02 and 4.03
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Loans

• 0 Interest Loans
• Allows fundraisers
• Terms set on a loan by loan basis

SGA Bylaws, Section 4.10
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Questions?
Comments.
Concerns!