Training Presentation

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HEKTOEN ACCOUNTING DEPARTMENT

Providing Financial Services and Support
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• Accountants aren't boring people. They just get
  excited over boring things.

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There are just three types of accountants
those who can count and those who can't.
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Hektoen Accounting Department
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Accounting Functions

• General Ledger Functions
• Aretha Tatum (Accounting Manager)
• General Ledger Accounting Inquiries
• Month End Adjusting and Closing Entries
• Salary Reallocation Payroll Adjustments
• Internal Cost Revenue Transfers Between Funds
• Historically Produced GL Reports Trial
  Balances
• Presently HECTOR Online Reporting
• Cost Reimbursement Preparation for all Federal
  Grants
• Quarterly 272 Reports
• Annual Financial Status Reports (FSR 269)
• Advance Clearing Daily Cash Deposits
• Sandra Coronado (Staff Accountant)
• Cash Receipts Entries (Inquiries)
• Accounts Receivable Journal Entries
• Indirect Cost Allocations

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Accounting Functions

• Accounts Payable Functions
• Alicia Jones (Accounts Payable Manager)
• Process All Check Requests and Vendor Invoices
• Produce 1099 Year End Tax Forms
• Stop Payments, Void, and Cancelled Check
  Inquiries
• Maintain Grant Files For All A/P Submitted
  Documentation
• Lavenia Bell (Accounts Payable Specialist)
• Purchase Orders
• Vendor Invoices Check Requests
• Establish New Vendor Files
• Process Vendor Credit Applications
• Answer Inquiries Related to Purchase Order
  Requisitions

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Accounting Functions

• Reporting Billing Functions
• Renee Brown
• (Accounting Reporting Billing Manager)
• Responsible for Processing All Billings
  Financial Reporting
• (Except City of Chicago Grants Direct
  Federal Funded Grants)
• Nicole DeJoris
• (Temporary Assistant)

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Types of Accounting Reports

• Expanded General Ledger Detail
• Year To Date Trial Balance (Summary)
• Budget To Actual Report
• (Hector Online Reporting)

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Policies Procedures

• Cash/Check Advance Policy
• Purchase Order Policy
• Check Request Policy
• Cost/Revenue Transfer Policy

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Accounting Department Contact Information
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Summary

• Structure of the Accounting Department
• Staff Responsibilities
• Policies Procedures
• Contact Information

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Hektoen Accounting Department

• Financial Information
• Financial Service and Support
• Serving the Medical Research Community