High Performance Document Scanning Comes to the Front Office

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High Performance Document Scanning Comes to the
Front Office

• Presented by

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Todays Agenda

• The Front Office Scanning Market Fundamentals
• Independent Market Research
• ScanSnap The Ideal Solution
• Application Examples
• QA

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Scanning Market Fundamentals
Document Imaging gt1000 Production Daily
use Line-of-business documents Custom
applications Corporate Enterprise
Front Office lt500 Non-production Daily use All
business documents Standard application
environment Corporate/Small Business
Office Personal
Front Office
Mass Market Flatbed lt500 Occasional use Photo
editing/management Publishing/Graphics Consumer/SO
HO
Mass Market Flatbed
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lt500 Document Scanning Market Map
Speed
15/30ipm
10ppm
8ppm
6ppm
5ppm
3ppm
List Price
100
150
200
250
300
350
400
450
500
Note Only ScanSnap offers single-pass
double-sided color scanning.
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The Paper-less Office Myth

• Since 1945, technologists and office automation
  experts have been trying to eliminate paper from
  the office, but to no avail
• The western world uses more paper today
  per-capita than it did ten years ago
• In 2001, global paper output was 316m tons -
  office use accounts for 40 of this
• Today 70-80 of information in the office is
  paper-based

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The Paper-less Office Myth

• Paper isnt the problem!
• Serves a crucial role in supporting knowledge
  work
• Promotes creative thinking
• Spatially flexible
• Tailorable
• Tangible

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The Paper-less Office Myth

• The goal should be to keep less paper
• Eliminate redundancies created by faxing and
  copying
• Use digitization to do the things that paper
  cannot do well
• Organize and manage
• Search and retrieve
• Communicate and share
• Protect and preserve

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Regulatory Compliance

• The pressure in on business and government to do
  a better job managing records (organizational
  memory)
• Government has instituted new legislation to
  enforce better record keeping
• Sarbanes-Oxley
• HIPAA
• Patriot Act
• Paperwork Reduction Act

• Regulations are technology neutral
• Scanning alone will not establish compliance,
  however
• Scanning can be an cost-effective and timely
  means to support compliance requirements

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Independent Market Research

• Highlights from in-depth surveys and interviews
  with over 180 organizations representing SMB,
  enterprise, non-profit, and government segments
• 87 believe they could achieve productivity gains
  by electronic filing
• 80 sometimes or often have trouble finding paper
  documents
• 77 believe filing cabinet space could be used
  more efficiently
• 67 have documents subject to government
  compliance standards
• 40 have no document security and are concerned
  about it
• 65 make copies of paper documents and distribute
  by hand/mail
• 69 of these people distribute paper daily or
  weekly
• 55 have no formal disaster recovery/back-up
  solution for paper
• 88 preferred PDF over other image formats
  including TIFF

• Additional survey details can be found in the
  Fujitsu Document Scanning in the Office White
  Paper at www.fcpa.com/products/scanners/scansnap

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Research Conclusion Pervasive Document Scanning
is Accelerating

• The value of a document (to the
  individual/organization) increases once it has
  been digitized.
• Scanning (to email) has emerged as the better
  alternative to faxing and copying
• Security and compliance regulations will continue
  to be factors in driving the need for scanning
  (especially in enterprise environments).
• Adobe PDF will become the standard format for
  document images.
• Personal document scanning is the next logical
  step in the gradual decentralization of document
  scanning in corporate environments.
• The convergence of low cost high quality document
  scanning solutions has created new opportunities
  for penetration into SMB and enterprise scale
  organizations.

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Why Flatbed Scanning Fails to Deliver

• Conceived for DTP (photo scanning) - not office
  document scanning
• Flatbeds dont scan multiple or double-sided
  sheets without manual intervention
• Difficult to create usable image files
• Scanning process is very slow and laborious
• Many steps need to be taken to scan a document
• Large footprint on the desktop

Fujitsu survey respondents said that 61 of
their office documents have multiple pages,
effectively ruling out a flatbed only approach to
document scanning
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ScanSnap The Ideal Front Office Scanning
Solution

• Easy-to-use
• One-button operation
• Always-on scanning interface
• Authentic On the Fly PDF generation
• Automatic document recognition
• Powerful
• Hands-free Automatic Document Feeder
• Fast color duplex scanning
• 15ppm/30ipm
• 600x600dpi optical
• Adobe Acrobat 6.0 Standard version
• CardMinderTM 2.0 business card scanning software

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Whats New?
Improved Scanning Speed at Higher Resolutions
Integrated Multi-page ADF Cover
Space Saving Compact Design
One Scan Button
Automatic Image Deskew
Integrated Adobe PDF Scanning Technology
USB 2.0 Support
Improved Business Card Scanning
Dual 600dpi Optical Resolution
sRGB Color Technology
Adobe Acrobat Standard 6.0
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Compact Footprint
Flatbed Scanner (10x13x17.5 inches)
Mobile PC 12.9x10.7x1.57 inches
PC Keyboard 5.7x17.5x0.7 inches
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Top 10 ScanSnap Organization Types

• Small Office/Home Office
• Insurance
• Accounting
• Legal
• Real Estate
• Health Care
• Business Services
• Technology
• State and Local Government
• Education

Based on analysis of ScanSnap sales 2003-2004
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ScanSnap Target Customer Profile
Business Professionals Corporate Users, Small
Businesses, and Corporate Home Office Workers

• Vertical
• Government
• Professional services
• Financial services
• Education
• Manufacturing
• Administrative services
• Health care

• Job Function
• Administration
• Accounting
• Records management
• HR/Personnel
• Sales/Marketing
• Communications
• Operations
• Legal
• Customer service

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Basic Applications
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Scan to PDF
Additional application stories can be found in
the Customer Spotlight and Testimonials section
at www.fcpa.com/products/scanners/scansnap/custome
r-spotlight.html
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Scan to Email
Additional application stories can be found in
the Customer Spotlight and Testimonials section
at www.fcpa.com/products/scanners/scansnap/custome
r-spotlight.html
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Scan to File (Archiving)
ScanSnap provides the capability to view
thumbnails of scanned images
Additional application stories can be found in
the Customer Spotlight and Testimonials section
at www.fcpa.com/products/scanners/scansnap/custome
r-spotlight.html
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Scan to Contact Management
CardMinder exports card data to ACT!, Goldmine,
MS Outlook, and CSV file format
Additional application stories can be found in
the Customer Spotlight and Testimonials section
at www.fcpa.com/products/scanners/scansnap/custome
r-spotlight.html
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Sample Document Types
Single-sided
Business Cards
Landscape
Packing Lists
Double-sided
Magazine Article
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Why ScanSnap?

• Streamline and simplify paper work
• Bridge paper and digital worlds
• Eliminate unnecessary piles of paper and improve
  organization
• Consolidate paper and electronic information in
  one place
• Share and access any paper document
• Scan-to
• PDF
• eMail
• File on PC or network
• Contact management applications
• Preserve and protect any document
• For archiving of important business information
• For compliance and regulatory issues
• For business contact list maintenance and
  recordkeeping

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ScanSnaps Advantages

• Quiet, small, built for the office
• One-button operation (scan multiple, image
  processing, PDF file creation, viewing)
• Daily duty cycle of 250 pages
• Authentic Adobe PDF output
• First and only high-speed, double-sided color
  scanner under 500
• Dual 600dpi CCD Optical Array

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Thank you!