Part 3: Coordination and Control, Information, Administrative Structure

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Part 3Coordination and Control, Information,
Administrative Structure
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Descriptions of Basic Societal Functions
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• Most Problems in
• Disaster Management
• have been related to inadequate
• Coordination and Control

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Coordination and ControlRoles and
Responsibilities

• Contingency planning and preparedness
• Maintain inventory of available resources (goods
  services)
• Select most appropriate indicators of function
• Surveillance and monitoring
• Information management
• Monitor status of each BSF
• Coordinate overall activities of each BSF
• Activation of contingency plans
• Decision-making
• Set Priorities
• Define goals/objectives of interventions /
  responses

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Coordination and ControlRoles and
Responsibilities (continued)

• Apply appropriate indicators
• Exercise authority
• Resource management
• Initiate action as needed
• Prevent resources not needed
• Define progress
• Provide information to all parties
• Interact with the media assuring accuracy of
  reports
• Liaison with external governments,
  non-governmental, inter-governmental agencies,
  commercial private sector
• Provide quality assurance and control

These are Subfunctions of Coordination and Control
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Resource Management

• Accumulate, process, and interpret data
• Damage
• Needs
• Available Supplies
• Procure resources needed
• Match resources with needs
• Allocate resources
• Evaluate
• Effectiveness
• Efficiency
• Benefits
• Costs

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Organization of Coordination and Control
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Domains of Coordination and Control Centers
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Hierarchy of CCCs
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Information
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Data vs. Information

• Reliability
• Reproducibility
• Validity
• Data Information

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Information Types

• Static
• Spatial
• Contact
• Hazard
• Clinical
• External
• Population-at-risk

• Dynamic
• Damage
• Needs
• Finance
• Internal
• External messages
• Event log
• Special
• Event-specific
• Hierarchical

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Information Structure

• Structured
• Unstructured

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Information Challenges

• Relevance
• Accuracy
• Validity
• Complete
• Comprehensible
• Immediately available
• Continuously updated

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Information Barriers

• People
• Unfamiliarity
• Incompatibility
• Invalid processing and interpretation
• Multiple jurisdictions
• Cultures and languages
• Time-consuming methods
• Unnecessary duplication
• Poor distribution
• Non-harmonized terminology
• Quality and capacity

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Information Sharing

• Required to make decisions
• Differs with function
• Expertise needed to interpret data
• Information from data must be filtered
• Dependence on computers/electrical power?

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Information

• Nothing
• Happens
• Without
• INFORMATION

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Administrative Structures
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Administrative Structures

• Society operates by Administrative structures,
  not by BSFs
• Control resources
• Few are self-sufficient
• Larger orgsmore layers (each functionally
  specific)
• Structure different for each organization
• Resources of society resident in MANY, MANY
  administrative entities

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Administrative Entities

• Governmental agencies
• Intergovernmental agencies
• Non-governmental organizations
• Businesses
• Academic institutions

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