SUMMARY:

1
DEPARTMENT OF CORRECTIONAL SERVICES
SUMMARY FINAL MTEF BUDGET ALLOCATIONS
2001/2002 TO 2003/2004 VOTE 19
2
SUMMARY FINAL MTEF BUDGET ALLOCATIONS
2001/2002 TO 2003/2004 FINANCIAL YEARS
INDEX
PART A MANDATE, CORE BUSINESS AND POLICY
DEVELOPMENTS 1. AIM OF DCS - STATUTORY
MANDATE 2. CORE BUSINESS OF DCS 3. STRATEGIC
FOCUS AREAS - 11 Priorities of DCS 4. POLICY
DEVELOPMENTS - Influence on MTEF allocations 5.
PROGRAMMES IN SUPPORT OF AIM 6. OUTPUTS AND
SERVICE DELIVERY INDICATORS
3
SUMMARY FINAL MTEF BUDGET ALLOCATIONS
2001/2002 TO 2003/2004 FINANCIAL YEARS
INDEX (Continue)
PART B PREVIOUS MTEF ALLOCATIONS - 2000/2001
BUDGET 1. TOTAL ALLOCATION - Per Programme and
Standard Item PART C MTEF BUDGET SUBMISSION -
2001/2002 to 2003/2004 1. TOTAL NEED COST
DRIVERS 2. TOTAL BUDGETARY NEED 3.
SHORTFALL
4
SUMMARY FINAL MTEF BUDGET ALLOCATIONS
2001/2002 TO 2003/2004 FINANCIAL YEARS
INDEX (Continue)

• PART D FINAL MTEF ALLOCATIONS
• 1. TOTAL ALLOCATION - Per Programme and Standard
  Item
• 2. COST DRIVERS PROVIDED FOR
• PROBLEM AREAS MTEF ALLOCATIONS
• PART E FINANCING OF APOPS
• CASH FLOW Full contract period
• PER CAPITA COSTS - Full contract period

5
A Mandate, Core Business and Policy Developments

6
STATUTORY MANDATE - AIM OF DCS
A DCS draws its mandate from its enabling
legislation, the Correctional Services Act (Act
111 of 1998) To provide for a correctional
system the establishment, functions and control
of the Department of Correctional Services the
custody of all prisoners under conditions of
humane dignity the rights and obligations of
unsentenced prisoners a system of community
corrections release from prison and placement
under correctional supervision, on day parole and
parole A National Council for Correctional
Services a Judicial Inspectorate Independent
Prison Visitors an internal service evaluation
officials of the Department joint venture
prisons penalties for offences the repeal and
amendment of certain laws and matters connected
therewith.
7
This Statutory Mandate (DCS Act) is in full
support of the requirements as is stipulated in
the Constitution of RSA (1996), being the
following
STATUTORY MANDATE - AIM OF DCS

• B CONSTITUTION of SOUTH AFRICA- Section
  35(2) Arrested, detained and accused persons
• Everyone who is detained, including every
  sentenced prisoner, has the right -
• to be informed promptly of the reason for
  being detained
• to choose, and to consult with, a legal
  practitioner, and to be informed of his right
  promptly
• to have a legal practitioner assigned to the
  detained person by the state and at state
  expense, if substantial injustice would
  otherwise result, and to be informed of this
  right promptly

8
STATUTORY MANDATE - AIM OF DCS CONSTITUTION
of SOUTH AFRICA- Section 35(2) Arrested,
detained and accused persons(Continued)

• to challenge the lawfulness of the detention in
  person before a court and, if the detention is
  unlawful, to be released
• to conditions of detention that are consistent
  with human dignity, including at least
  exercise and the provision, at state expense, of
  adequate accommodation, nutrition, reading
  material and medical treatment and
• to communicate with, and be visited by, that
  persons -
• spouse or partner
• next of kin
• chosen religious counsellor and
• chosen medical practitioner.

9
DCS are delivering the following Core Objectives
as is determined by the Statutory Mandates
CORE BUSINESS OF DCS

• To keep offenders in safe custody.
• To supervise and control probationers and
  parolees.
• To maintain control, discipline and a safe
  environment in prison.
• To provide humane conditions for offenders.
• To provide rehabilitation programmes which help
  offenders to address their offending behaviour
  and allow them to live and lead responsible
  lives.
• To assist offenders with re-integration into the
  community.
• To deliver correctional services using the
  resources provided by Parliament with maximum
  efficiency.

10
Based on the Core Objectives, the following
priorities were identified as part of the
Implementation Plan for DCS
11 PRIORITIES - Strategic Focus Areas

• Overcrowding
• Escapes
• HIV/AIDS
• Safety and welfare of members
• Rehabilitation (Development programmes)
• Internal and External Communication (Negative
  media reports)
• Management Development
• Restructuring
• Asset Management
• Electronic Monitoring
• Youth issues

11
POLICY DEVELOPMENTS - Influence on MTEF
allocations

• Promoting of Public Private Partnerships - 2 new
  APOPS prisons
  Necessitated reprioritization on personnel
  establishment to ensure full funding
• Enhancement of Community Corrections
• Implementation of Electronic Monitoring
• Training and retraining of personnel - impact of
  the SETA skills levy
• Establishment of New Directorates Internal Audit
  and Financial Planning - Improvement of internal
  control
• - Implementation of PFMA

12
POLICY DEVELOPMENTS - Influence on MTEF
allocations (Continued)

• Focus on re-integration into the Community as a
  key area for rehabilitation - New Pre-release
  centre (Devon)
• Implementation - concept of unit management
• Implementation - National Council
• Efforts - speedup movement of offenders through
  Justice System
• Re-establish an effective model for
  Rehabilitation of offenders
• Full Establishment of Office of Independent Judge
• Independent Prison Visitors

13
PROGRAMMES IN SUPPORT OF AIM
1. Administration - overall management of DCS
- render auxiliary and associated
services 2. Incarceration - prisoners in
safe custody 3. Care of offenders - provide
health and physical care services 4.
Development of offenders - treatment and
rehabilitation - maximize self sufficiency
production 5. Community corrections -
supervision and control Probationers 6.
Re-integration into the - re-integration of
prisoners in community community 7. Asset
procurement, - correctional facilities joint
ventures maintenance and operating - capital
work projects (previous DPW Vote) partnerships
14
Outputs and Service delivery indicators
Shift in focus from budget management to that
of specifying outputs and service delivery
indicators to be measured
15
B PREVIOUS MTEF ALLOCATIONS - 2000/2001 Budget

16
MTEF ALLOCATIONS 2000/2001 - 2002/2003
2000/2001
2001/2002
2002/2003
R000
R000
R000
1. Personnel Expenditure 4 149 677 4 177 968 4
408 453 2. Other Expenditure 1 065 302 1 413
168 1 516 397 3. Capital works (DPW) 581
111 435 054 602 457 Capital Expenditure 487
849 313 414 422 869 Professional Fees 57 640 84
713 120 519 Maintenance 7 729 8 012 12
792 Municipal Services, Rates Taxes 27 893 28
915 46 277 4. Carry through cost of funds
suspended in 1999/2000 (8 552) (9 466) (13
221) Accommodation to Public Works (8
552) (9 466) (13 221) TOTAL MTEF ALLOCATION 5
787 538 6 016 724 6 514 086 TOTAL MTEF
ALLOCATION 5 787 538 6 016 724 6 514 086 Less
Capital Works (581 111) (435 054) (602
457) TOTAL - DCS VOE 5 206 427 5 581 670 5
911 629
17
Previous MTEF Allocation - Vote 6
PROGRAMMES

2000/2001 Year 1 R000
2001/2002 Year 2 R000
2002/2003 Year 3 R000
Administration 1 404 017 1 458 550 1 500 139
Incarceration 2 758 428 2 672 919 2 819 729
Care of offenders 581 802 600 513 643 504
Development of Offenders 465 848 480 548 508 818
Community Corrections 354 708 355 172 347 335
Re-integration into Community 62 076 65 865 70
020
Public Private Partnerships 4 213 388 910 494
527
Internal Charges (424 683) (440 807) (472 443)
Total 5 206 427 5 581 670 5 911 629
18
Previous MTEF Allocation - Vote 6
STANDARD ITEMS

2000/2001 Year 1 R000
2001/2002 Year 2 R000
2002/2003 Year 3 R000
Personnel expenditure 4 149 677 4 177 968 4 408
453
Administrative expenditure 185 061 202 340 214
837
Inventories 452 655 465 170 480 577
Equipment 164 913 103 240 71 204
Land and buildings 30 33 36
Professional and special services 195 917 574
102 675 868
Transfer payments 8 383 8 762 9 479
Miscellaneous expenditure 49 791 50 055 51 175
Total 5 206 427 5 581 670 5 911 629
19
C MTEF Budget Submission - 2001/2002 to
2003/2004 financial years
20

MTEF Allocation - With Year 03
2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
2000/2001 Year 0 R000
Correctional Services Vote 6 5 206 427
5 581 670 5 911 629 6 177 652
DPW (Capital projects) Vote 26 581 111
435 054 602 457 629 568
Total
5 787 538 6 016 724 6 514 086 6
807 220
increase
3.95 8.27 8.5
Please note Vote 6 -Allocation for 2003/2004
Year 02 plus 4,5
21
KEY FOCUS AREAS - Impact on need

• Growth in offenders with increasing operating
  costs
• Gap between projected and financed upper limits
• Large number awaiting-trial prisoners
• Overpopulation in prisons
• Building of prisons to eliminate
  overpopulation101
• Backlog on personnel establishment - high
  ratios
• Increased offenders
• Rectification of effect of APOPS
• Budgetary shortfall Departmental equipment and
  other day-to-day running costs
• Result of budgetary cutbacks in previous MTEF
  cycles

22
TOTAL NEED COST DRIVERS
23
PROJECTED OFFENDER POPULATION
Year 0 2000/2001
Year 01 2001/2002
Year 02 2002/2003
Year 03 2003/2004
Prisoners 178 800 197 700 216 600
235 500

• DCS 178 800 197 700 210 612 229 512

• APOPS - - 5 988 5 988

Probationers , Parolees and EM 64 100 69 700 75
400 81 200
Total Offenders 242 900 267 400 292 000 316 700

• Financed (Previous MTEF)
• Prisoners 150 000 156 000 162
  000
• Community Corrections 73 000 97
  000 116 000
• 223 000 253 000 278 000

Shortfall on prisoners 28 800
41 700 54 600
24
NEED vs PREVIOUS FINANCED ESTABLISHMENT
Year 01 2001/2002
Year 02 2002/2003
Year 03 2003/2004
Total establishment need 43 768 46 349 47 742
less Financed establishment 35 936 34 512 34 512

• Year 0 Financed Establishment 39 534 35 936 34
  512

• Additional posts allocated in MTEF
  806 - -

• less Freezing for APOPS -4 404 -1 424 -

Total additional Personnel Need
7 832 11 837 13 230
Additional personnel need per year
7 832 4 005 1 393
25
PRISON ACCOMODATION NEED WITHIN MTEF
Voted Year 0 2000/2001
Year 01 2001/2002
Year 02 2002/2003
Year 04 2004/2005
Accommodation 100 384 105 648 112
029 126 029
Plus Additional financed/need 5 264 6 381 5
000 18 000
Upgrading/ Extensions 1 832 393 - -
New prisons financed incl. APOPS 3 432 5
988 3 000 2 000
Additional need - 5 new increase - - 2 000 16
000
Total prison accommodation 105 648 112 029 117
029 135 029
Projected DAOP 178 800 197 700 216 600 256 600
Overcrowding 169 176 185 190
26
TOTAL BUDGETARY NEED
27

DCS Budgetary Need within MTEF
2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
Correctional Services Vote 6 6 502 511 7
359 597 8 045 662
DPW (Capital projects) Vote 26 955 034 1
819 671 1 886 309
Total 7 457 545 9 179 268 9 931 971
increase
27.51 23.1 8.2

28
DCS Budgetary Need within MTEF

2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
PROGRAMMES Without Capital Works (DPW)
Administration 1 944 403 1 986 852 2 262 868
Incarceration 3 338 154 3 733 532 4 043 533
Care of offenders 707 083 782 767 860 635
Development of offenders 565 889 593 611 620 544
Community corrections 359 079 391 688 419 701
Re-integration into community 61 327 64 736 67
887
Public private partnerships 73 781 421 597 459 981
Internal Charges (547 205) (615 186) (689 487)
Total 6 502 511 7 359 597 8 045 662
29
DCS Budgetary Need within MTEF

2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
STANDARD ITEMS Without Capital Works (DPW)
Personnel expenditure 4 786 962 5 276 130 5 666
370
Administrative expenditure 245 621 266 739 285
177
Inventories 611 025 689 280 769 059
Equipment 441 722 328 334 449 758
Land and buildings 36 41
6 355
Professional and special services 350 324 724
685 788 196
Transfer payments 9 620 11 028 12 435
Miscellaneous expenditure 57 201 63 360 68 312
Total 6 502 511 7 359 597 8 045 662
30
SHORTFALL in MTEF Budget Planning
31

Financed Reprioritization within baseline
2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
Correctional Services Vote 6 5 581 670 5
911 629 6 177 652
DPW (Capital projects) Vote 26 435 054
602 457 629 567
Total 6 016 724 6 514 086 6 807 219
increase 3.95
8.27 8.5

Shortfall on need (Vote 6) 920
841 1 447 968 1 868 009
Shortfall on need (Vote 26) 519
980 1 217 214 1 256 742
Total need
1 440 821 2 665 182 3 124 751
32
TOTAL ADDITIONAL NEED
Year 01 2001/2002 R000
Year 02 2002/2003 R000
Year 03 2003/2004 R000
1. Increased offenders
94 180 138 060 186 938
2. Day-to-day operational expenditure
79 386 81 562 79 870
3. Departmental equipment (Exc.. IT)
141 560 96 550 155 330
4. Information Technology 185 277 114
000 177 000
5. Additional personnel
420 438 681 059 857
802
6. Shortfall - Base amount of Personnel
Expenditure (carry-trough ICS)
0 336 737 411 069
Total Vote 6
920 841 1 447 968
1 868 009
Prison accommodation (DPW Vote 26)
519 980 1 217 214 1 256 743
Grand Total 1 440 821 2 665 182 3 124 752
33
MTEF Allocations 2001/2002 - 2003/2004
34
SHORTFALL NEED vs. MTEF ALLOCATION
PROGRAMMES Without Capital Works (DPW)

2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
Administration 485 853 486 713
695 223
Incarceration 665 235 913 803 1 096 916
Care of offenders 106 570 139 263 188 173
Development of offenders 85 341 84 793 88 829
Community corrections 3 907 44 353 56 736
Re-integration into community (4 538) (5 284) (5
284)
Public private partnerships (315 129) (72
930) (56 800)
Less Internal Charges 106 398 142 743 195 784
Total shortfall/(surplus) 920 841 1 447 968 1 868
009
35
SHORTFALL NEED vs. MTEF ALLOCATION
STANDARD ITEMS Without Capital Works (DPW)

2000/2001 Year 1 R000
2001/2002 Year 2 R000
2002/2003 Year 3 R000
Personnel expenditure 608 994 867 677 1 059 537
Administrative expenditure 43 281 51 902 60 672
Inventories 145 855 208 703 266 856
Equipment 338 482 257 130 375 350
Land and buildings 3 5
6 317
Professional and special services (223 778) 48
817 81 914
Transfer payments 858 1 549 2 529
Miscellaneous expenditure 7 146 12 185 14 834
Total shortfall/(surplus) 920 841 1 447 968 1
868 009
36
D Final MTEF Budget Allocations
37
MTEF ALLOCATIONS 2000/2001 - 2002/2003
2001/2002
2002/2003
2003/2004
R000
R000
R000
1. MTEF BASELINE 6 016 724 6 514 086 6 807
222 2. CHANGES TO BASELINE 80 000 217
500 343 323 Operational costs 80 000 80
000 80 000 New capital works - 137 500 263
323 3. INFLATION AND RELATED 79 240 116
679 135 493 ADJUSTMENTS 4. CARRY THROUGH
COSTS OF FUNDS (3 718) (1 381) (8 607) SHIFTED
IN 2000/01 Lease agreements to Public
Works (2 718) (1 381) (8 607) Agricultural
skills training (1 000) - - TOTAL
MTEF ALLOCATION 6 172 246 6 846 884 7 277
431 INCLUDED IN TOTAL MTEF ALLOCATION
ABOVE Capital Works 435 054 739
957 892 890
38
Final MTEF allocations - Vote 19

2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
PROGRAMMES
1. Administration
2 176 401 2 199 057 2 302 544
2. Incarceration
2 572 347 2 577 754 2 604 704
3. Care of offenders
551 215 590 641 632 931
4. Development of offenders
453 829 471 216 498 002
5. Community corrections
260 826 288 987 334 220
6. Re-integration into community 53
802 56 597 59 833
7. Asset procurement, maintenance and
operating partnerships 578 365
1 164 669 1 388 877
Internal Charges
(474 539) (502 037) (544 680)
Total
6 172 246 6 846 884 7 277
431
39
Final MTEF allocations - Vote 19

2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
STANDARD ITEMS
Personnel expenditure 4 419 853 4 562 030 4 734
339
Administrative expenditure 207 392 209
263 197 348
Inventories 546 545 550 414 593 905
Equipment 213 038 152 408 158 285
Land and buildings 435 090 739 998 892 933
Professional and special services 334 959 616
154 682 696
Transfer payments 15 369 16 617 17 729
Miscellaneous expenditure - - -
Total 6 172 246 6 846 884 7 277 431
40
Programme 4 Development of offenders

2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
STANDARD ITEMS
Personnel expenditure 289 206 307 509 325 364
Administrative expenditure 10 904 11
687 12 624
Inventories 99 237 106 893 111 822
Equipment 36 000 25 411 27 061
Professional and special services 18 482 19
716 21 131
Total 453 829 471 216 498 002
of total budget 7.35
6.88 6.84
41

Programme 7 Asset Procurement, Maintenance and
Operating Partnerships
2001/2002 Year 1 R000
2002/2003 Year 2 R000
2003/2004 Year 3 R000
Public Private Partnerships (PPP) 143 311
424 712 495 987
Capital works projects 435 054 739 957
892 890
Total
578 365 1 164 669 1 388 877
increase (1.19)
101.37 19.25

42
COST DRIVERS PROVIDED FOR IN Final Allocations
43
COST DRIVERS Final MTEF allocations
Voted Year 0 2000/2001
Year 01 2001/2002
Year 02 2002/2003
Year 03 2003/2004
Prisoners 150 000 172 000 180 300 187 500

• DCS 150 000 166 012 174 312 181 512

• APOPS - 5 988 5 988 5 988

Probationers and Parolees 64 100 69 700 75
400 81 200
Total Offenders 214 100 241 700 255 700 268 700
Personnel Establishment 39
534 35 329 35 329 36 105
Average
Financed Establishment 37 140
44
Financed offender population
A. Daily Average Prisoner Population
2000/2001 2001/2002 2002/2003
2003/2004 Financed in previous MTEF 150
000 156 000 162 000 - Projected
DAOP 178 800 197 700 216
600 235 500 Financed 172
000 180 300 187 500 Shortfall not
financed 25 700
36 300 48 000 Please note Current prisoner
population as at end of Oct 2000 161 083 B.
Daily Average Probationer and Parolee
Population 2000/2001 2001/2002
2002/2003 2003/2004 Financed in previous
MTEF 79 000 97 000
116 000 - Projected DAPP 64
100 69 700 75 400
81 200 Financed 69 700
75 400 81 200 Please
note Current prisoner population as at end of
Oct 2000 64 978
45
FINANCED PERSONNEL ESTABLISHMENT
Year 01 2001/2002
Year 02 2002/2003
Year 03 2003/2004
Year 0 2000/2001
Financed - previous MTEF 39 534 35 936 34
512 34 512
Plus Adjust freezed posts - 4
404 5 828 5 828
Sub-total
39 534 40 340 40 340 40 340
Less Freezing- APOPS 4 404 4 404 4
678 5 008
Less Freezing- Maintain level of 35
000 - 604 330 -
Total - MTEF Submission 35 130 35
332 35 332 35 332
Less Abolish postsFinance HO
restructuring 3
3 3 3
Plus New prisons -
- -
776
Total financed posts 35 127 35 329
35 329 36 105
46
PRISON ACCOMODATION FINANCED
Voted Year 0 2000/2001
Year 01 2001/2002
Year 02 2002/2003
Year 03 2003/2004
Accommodation 100 384 105 648 112
029 112 029
Plus Additional financed 5 264 6 381 - 6 000
Upgrading/ Extensions 1 832 393 - -
New prisons financed incl APOPS 3 432 5
988 - 6 000
Total prison accommodation 105 648 112 029 112
029 118 029
Projected DAPP 178 800 197 700 216 600 235 500
Overcrowding 169 176 193 200
47
PROBLEM AREAS MTEF ALLOCATIONS
48
Problem areas MTEF Allocations
1. Critical shortfall on personnel expenditure -
Basic salary Due to insufficient allocation of
carry-through costs for salary improvements -
Problem are addressed to NT for investigation.
- 2002/03 R 140, 000 million -
2003/04 R 330, 000 million
2. Critical shortfalls on operational budget
Necessitates serious scaling down /
re-prioritization on - Departmental
equipment - IT equipment -
Day-to-day operational expenditure -
Projected daily average prisoner population 3.
High personnel / offender ratios - Impact of
APOPS Necessitates serious
restructuring, business process reengineering and
effective management of human
resources.
49
E FINANCING OF APOPS

• INDEX
• Annual Cash Flow Apops Prisons
• Per Capita Costs Apops Prisons

50
ANNUAL CASH FLOW APOPS PRISONS

51
PER CAPITA COSTS APOPS PRISONS