SUBMISSION GUIDELINES

1
SUBMISSION GUIDELINES

• for
• AADSI and/or ADE COMMON LOGON

2
DORs RESPONSIBILITIES

• District of residence (DOR) submits alternate
  assessment data for students tuitioned out to
  other service providers
• Private day schools
• Accommodation schools
• Other public schools
• Private residential facilities

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OTHER SERVICE PROVIDERs RESPONSIBILITIES

• Submit completed forms 2, 3, 4, and 5 A-D to the
  district of residence
• No later than January 31

4
IF USING

• ADE common logon
• DOR will complete Forms 6 and/or 8, using data
  from Forms 2, 3, 4, and 5 A D
• PEAs must interview parents unless parents
  choose not to participate

• AADSI
• DOR will input data from Forms 2, 4, and 5 A D
• PEAs must interview parents unless parents
  choose not to participate

5
TWO EXCEPTIONS

• Type 03 elementary district
• Without a feeder union high school district
• Is the DOR for their high school students

• Other
• A unified school district without a high school
• Is the DOR for their high school students

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RESPONSIBILITIES OF THESE TWO EXCEPTIONS

• The LEA serving the high school student on behalf
  of the DOR must submit completed Forms 2, 3, 4,
  and 5 A - D to the DOR
• DOR must complete Forms 6 and/or 8, using data
  from Forms 2 through 5
• DOR must submit data through ADE common logon
• Must choose other when selecting school

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SUPPORTS FOR PEAs

• Validation of PEAs AADSI CD-ROM through ADE
  common logon
• To ensure accuracy of PEA data in the AADSI
  system
• Upload using AADSI CD-ROM
• If no errors, click on submit button
• If errors, use error report to make corrections
  in AADSI during data correction period

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ADDITIONAL SUPPORTS FOR PEAs

• Pick list in ADE common logon
• Eliminates need to re-enter SAIS number, student
  name, date of birth, and gender
• Official Student Report Forms available in
  Spanish
• Option to print in English only, Spanish only, or
  English and Spanish together
• Option to print by student, by school site, or by
  district

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ERROR MESSAGES

• District of residence does not match
• If student is new to the PEA, then
• Verify with previous PEA that student has been
  officially withdrawn. If student not withdrawn,
  then request it be done immediately.
• If student was officially withdrawn from previous
  PEA, then contact Regional Training Center

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ERROR MESSAGES

• Student doesnt exist
• There is a difference between the alternate
  assessment entries and the PEAs SAIS entries
  pertaining to the students SAIS number, date of
  birth, or gender
• Verify students SAIS number, date of birth, and
  gender with the SAIS administrator of the PEA
• Make corrections as needed

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ERROR MESSAGES

• Needs for this student were not found in Student
  Details
• Special education data are not present in the
  Student Details/SAIS system
• Contact SAIS administrator of the PEA to upload
  missing data to ADE

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ERROR MESSAGES

• Invalid test data
• The score was above or below the valid score
  range
• Re-enter valid test score

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SUPPORTS FOR STUDENTS

• AIMS-A submission is required annually for
  students ages 16 through 21
• To allow continual measurement of student
  progress on Functional and Readiness standards