Cal South "KIDSAFE" Risk Management Program

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Cal South "KIDSAFE" Risk Management Program

• Live Scan Fingerprinting For Officials
• Paul Doty Lila Smith
• January 2009

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Referee Program Overview

• What is Live Scan?
• Why is Cal South Requiring Live Scan?
• Who will be Required to Have a Live Scan?
• When and How will this Program be Implemented?

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What is Live Scan?

• Live Scan digital submission provides the
  quickest way to submit and process background
  checks through the California Department of
  Justice.
• They also provide for seamless integration into
  the California Department of Justice Subsequent
  Arrest Notification program.
• This program notifies Cal South when subsequent
  arrest activity occurs and allows us to make
  decisions that will minimize risk and keep kids
  safe while protecting the best interest of our
  members, leagues and clubs.

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What is Live Scan?

• It is a ONE TIME, inkless electronic
  fingerprinting
• Fingerprints are then electronically transmitted
  to the California Department of Justice for
  completion of a
  Criminal
  record/background check.

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Why is Cal South RequiringLive Scan for Referees?

• To ensure an environment that fosters the
  well-being and safety of its players and members
• The Cal South Risk Management Program is
  consistent with USSF Bylaw 213(1)(a)(2) and USSF
  Rules
• Bylaw 213, STATE ASSOCIATION RESPONSIBILITIES
• Section 1(a)(2)The State Association will not
  discriminate against any individual on the basis
  of race, color, religion, age, sex or national
  origin. (Effective 10-8-00)
• Pursuant to USSF Rules, Cal South has adopted the
  USYS KidSafe Program and has developed a program
  to disseminate health, safety and financial
  guidelines, which are appropriate to the game of
  soccer.

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Organizational Relationships
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Why is Cal South RequiringLive Scan for Referees?

• The USSF Board approved the section 5 to
  Federation Police 531-1 at the November 19, 2007
  Board Meeting
• Section 5. Risk Management The Federation
  Referee Registration Form shall contain the
  following statement for referees to sign when
  completing the Form
• I agree to participate in, and comply with, the
  risk management program of the Organization
  Member through which I am participating.
• Cal South uses the KIDSAFE Program and Live Scan
  background checks to ensure the safety of the
  children we serve.

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Who Will be Required to be Live Scanned?

• All USSF certified referees 18 and older who wish
  to officiate Cal South sanctioned youth matches.
• Referees under the age of 18 are not required to
  have the Live Scan process done.
• Referees have 90 days after their 18th birth date
  to meet this requirement.

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When Will the Program be Implemented?

• This requirement will be effective January 1,
  2010.
• Referees should complete the ONE TIME Live Scan
  process by July 2009 to ensure eligibility for
  2010 youth match assignments
• Associations may contact Lisa Wolfs at Cal South
  for scheduling a Live Scan Clinic at a meeting or
  event. The minimum number of applicants is 20
  for a session.

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How will the Program be Implemented?

• See the following attachments
• Live Scan Form Live Scan Form (4).pdf
• Live Scan Locations Please contact Lisa Wolfs at
  Cal South
• They will be updated and refreshed as we
  implement the process and procedures

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FAQS

• What if there was a mistake in my file and I can
  prove it?
• We have an appeal process that can assist you
  with correcting errors. Contact the Risk
  Management Chairperson and for instructions.
• How far into my background do you look?
• As a general rule, seven years, unless there are
  extenuating circumstances such as multiple
  convictions or a consistent pattern of behavior.
• What forms of identification can be used?
• The referee must have at least one form of
  identification with a photograph. (Drivers
  License, Cal DMV ID card, Passport, Green Card,
  Consular ID card or Military ID).
• If someone was fingerprinted for their job, what
  information does Cal South need to verify that
  they have already complied?
• Due to the privacy act, information from one
  agency can not be shared with another. Live scan
  for your job would not allow Cal South access.
  You will need to do it again.
• If I already have Risk Management ID from Cal
  South as a coach or administrator will I have to
  go through the process again?
• No. All you need to do is contact Lisa Wolfs at
  the Cal South office to confirm.

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FAQS

• What course of action will Cal South take if
  referees refuse to participate in the Live Scan
  procedure?
• Cal South will not allow that referee to be
  assigned to officiate in youth matches
• Who will be the person/persons at Cal South who
  will process the information from the Live Scan
  screening and what safeguards will be in place
  for the referee?
• The chairperson of the Risk Management Committee
  is the only member involved in the notification
  process along with the referee in question
• What criteria will be used to determine if a
  referee is disqualified as a result of Live Scan
  screening?
• The RM Chair reviews the notification and
  determines if the data represents a risk to our
  youth members. A negative determination may be
  appealed by the referee

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FAQS

• What are some examples of a hit or minor
  infractions that will not affect my ability to
  referee youth matches?
• Some of the common items appearing on a DOJ
  report are
• Reckless driving
• Driving with a suspended license or no license
• Driving under the influence of alcohol
• Single convictions are considered minor
• Penal Code Violations
• Corporal Injury
• Spouse abuse
• Misdemeanor Petty Theft or Trespassing
• These types of notifications are reviewed by the
  Risk Management Chairperson and most will not
  result in loss of approval or suspension.
• The exception is multiple convictions that show a
  negative pattern of behavior.

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FAQS

• What are some examples of serious infractions or
  convictions that will cause Cal South Risk
  Management to not approve an applicant?
• Convictions within seven years which will most
  likely prevent a referee from participating
• Felony sexual abuse or assault against a minor
  or an adult
• Physical abuse or assault with injury
• Grand theft or embezzlement
• Drug trafficking
• Multiple misdemeanor convictions involving
  drugs, alcohol, firearms or violence
• Note If all court mandated sentences and
  probation are complete, the applicant may request
  an appeal hearing to determine if they are
  eligible to participate.

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FAQS

• Who is notified if a referee does not pass the
  live scan and what information is given those
  notified?
• Upon receipt of a negative report from the DOJ
• The Risk Management Chairperson reviews the data
  and determines if the reported hit presents a
  risk.
• If the hit is significant and the decision is to
  not approve the referee, the referee will be
  notified via mail.
• The referee and the Risk Management Chairperson
  are the ONLY two people who have access to the
  information within the DOJ notification. 
• The notification letter will include instructions
  for the referee for filing an appeal if they
  believe the report is in error or there are
  extenuating circumstances. 
• Upon receipt of an appeal, the referee will be
  contacted by Risk Management for permission to
  investigate and set up an appeal hearing where
  the referee can present his case and submit any
  available documentation in support of the appeal.
• A closed hearing is held (to protect the privacy
  of the official) and a determination is made.

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FAQS

• What is subsequent notification and how does it
  work?
• After completion of Live Scan, the Department of
  Justice (DOJ)
• Notifies Cal South when there is an arrest of an
  individual.
• The Risk Management Chairperson receives the
  notification and determines if the action
  presents a risk to Cal South.
• If it is cause for suspension of the individual,
  the referee is
• Contacted in writing and advised of his/her
  status and
• Given an opportunity to request an appeal of the
  determination.
• The information contained in the report is
  confidential.

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FAQS

• What happens if an association assigns a referee
  to a match who has not been Live Scan qualified?
• Upon confirmation of the assignment of an
  unqualified official, the assignor will be
  notified and appropriate training and direction
  will be given to the assignor to prevent future
  occurrences. 
• How much will this cost and who will be
  responsible for paying for service?
• The cost is 15.00 when the Live Scan is
  performed at an event scheduled through Cal
  South.
• It may cost up to 35.00 at independent
  retailers.
• See the link to locations below. The referee
  will be responsible for paying for the service.
• Referee associations may contact Lisa Wolfs at
  Cal South to set up Live Scan Sessions for groups
  of 20 or more individuals

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CONTACT INFORMATION

• Lisa Wolfs, Risk Management Office
• [phone] phone
• [phone] fax
• lwolfs_at_calsouth.com
• Lila Smith, Risk Management Chairperson
• [phone] phone/fax
• lsmith_at_calsouth.com
• Paul Doty, Referee Disciplinary Committee and R M
  Appeals
• [phone] phone/fax
• pjdoty_at_calsouth.com

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Questions??????

• Thank You