DELEGATION UNDER THE NEW PSEA

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DELEGATION UNDER THE NEW PSEA
May June 2005
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Delegated Authorities

• The PSC will delegate all appointment
  authorities, including external recruitment and
  EX resourcing, with the exception of the
  following authorities
• to appoint ministerial staff priorities to the
  executive group and
• to revoke the appointment or take corrective
  action further to investigations of external
  processes, non-delegated internal processes,
  suspected political influence and suspected fraud.

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Appointment Delegation and Accountability
Instrument (ADAI)

• Consists of

• A letter which includes the terms and conditions
  of delegation

• Annex A - the detailed list of delegated
  authorities

• Annex B - the Staffing Management Accountability
  Framework (SMAF)

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Appointment Delegation and Accountability
Instrument (ADAI)
Conditions

• respect merit and the appointment values

• respect the PSEA, the PSER, statutory
  instruments and policies

• respect the accountability requirements (such as
  establishing a departmental SMAF)

• make the ADAI and all departmental policies, as
  well as sub-delegation terms and conditions,
  accessible to all sub-delegated officials,
  employees, and bargaining agents

• ensure that appointment and appointment-related
  decisions are fully documented and are accessible

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Appointment Delegation and Accountability
Instrument (ADAI)

• Sub-delegation

• Must be in writing

• Some restrictions apply for appointments to

• the executive group the deputy head can
  sub-delegate only to employees within his/her
  organization

• all other groups and levels the deputy head can
  sub-delegate to employees within his/her
  organization or to employees in another
  organization which has an ADAI with the PSC

• other arrangements can be made with the PSC

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Appointment Delegation and Accountability
Instrument (ADAI)

• The DH cannot sub-delegate the following
• authorities
• extending the exemption period
• revoking an appointment following an
  investigation of an internal appointment process
  and
• sub-delegating or revoking sub-delegation.

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Appointment Delegation and Accountability
Instrument (ADAI)

• Sub-delegated officials

• To be and to remain competent.

• Have access to

• necessary training

• a human resources specialist whose expertise
  has been
• validated by the PSC

• the ADAI and a clear description of their roles
  and
• responsibilities

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Appointment Framework Knowledge Test

• To assess knowledge of all aspects of the PSC
  Appointment Framework
• Written test, multiple choice format, closed book
• For HR specialists providing staffing advice
• Why the test?
• What about certification?

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Appointment Delegation and Accountability
Instrument (ADAI)
Remedial Measures

• They follow a contravention or an abuse of
  delegated or sub-delegated authorities

• Could include

• additional conditions or limitations

• the partial or complete withdrawal of delegated
  
• authorities

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Whats in it for you?

• Empowerment

• More flexibility and streamlining

• A clear description of roles and responsibilities

• A clear list of authorities delegated to the
  deputy heads

• A clear description of the conditions of
  delegation and
• sub-delegation

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Tools

• The Appointment Delegation and Accountability
  Instrument

• Questions and Answers

• The Guide to the Sub-delegation of Appointment
  and
• Appointment-related Authorities

• Support and advice