Meetings that Shake, Rattle, and Roll

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Meetings that Shake, Rattle, and Roll

• Annual 4-H Leader Volunteer Training

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4-H Meetings that Shake, Rattle, and RollAnnual
4-H Volunteer Training Agenda

• Welcoming New Members and Creating a Welcoming
  Environment
• Three Parts of a Meeting
• Club Assessments
• Evaluation
• Questions and Answers

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Section 1. Welcoming new members and creating a
welcoming environment
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Welcoming new members and creating a welcoming
environment

• Do you remember when you were part of a new
  group? How did you feel?
• Were you
• Excited?
• Ready to learn new things?
• Nervous to meet new people?
• Worried that you wouldnt know what was going on?

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Get Acquainted Activity/ice Breaker Across the
Line activity

• Everyone should stand on the one side of the line
• When you hear a statement that applies to you,
  step over the line
• Look around to see who has stepped across the
  line and who has not
• After everyone looks around you can step back
  over the line to hear the next statement

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Get Acquainted Activity/ice Breaker Across the
Line Activity Discussion

• Lets Discuss
• Did anyone learn something new about someone?
• What did you learn about someone that you have
  known for a while?
• How might knowing these things help you in
  connecting to others in the 4-H Club?
• How will this make a more welcoming environment
  in your club?

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Getting Better Acquainted A More Friendly
Club Environment

• Get acquainted activities
• Help us discover how we are alike and different
• Provide starting points for conversations
• Help everyone to feel welcome
• Provide opportunities for everyone to take
  responsibility for creating a welcoming
  environment
• Helping others feel welcome is the responsibility
  of everyone.
• What are some things that YOU can do to help
  everyone get better acquainted and feel welcome?

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Get Acquainted Activity/ice Breaker Dot Activity

• Everyone should close your eyes when instructed
  to do so.
• During the activity there must be no talking.
• You will feel something placed on your forehead,
  dont be alarmed, it is not permanent.
• Wait for further instructions.

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Get Acquainted Activity/ice Breaker Dot Activity
Discussion

• Lets Discuss
• How did you feel when you found your group?
• Did those that had a group try to help those
  without a group, and if so, how?
• How can we apply this to your 4-H club?

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Welcoming new members and creating a welcoming
environment

• Lets Discuss
• Why is it important to create a welcoming club
  environment?
• What are the risks of not having a welcoming
  environment at your 4-H club meeting?
• What do you currently do in your club to welcome
  new members?
• What are some new ideas that you can use at
  future 4-H Club meetings to create a welcoming
  environment?

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Section 2 Three Parts of a Meeting Business,
Education and Recreation
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Three parts of a meeting

• Lets Discuss
• What happens at your regularly scheduled club
  meetings?

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Three parts of a Meeting Business

• Members brainstorm ideas
• Members make decisions
• Club activities and events
• Leadership for committees and club
• Finances and fundraising
• Other decisions
• Decisions can be made using parliamentary
  procedure, building consensus, or other
  strategies
• The group should decide on how decisions are made.

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Three parts of a Meeting Business

• During the business section, members benefit by
• Expressing themselves in a group
• Listening to the viewpoints of others
• Making decisions
• Working together and building consensus
• Learning about others
• Gaining experience in working with other from
  different ages and groups
• Developing leadership skills

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Three Parts of a Meeting Education

• Members learn about their community, other
  members projects, special emphasis topics, and
  other experiences
• Members can give demonstrations, illustrated
  talks, work on project books, or work on their
  projects
• Opportunities for guest resource speaker or
  educational tour
• Use of Special Emphasis programming

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Three Parts of a Meeting Education

• During the education section, members benefit by
• Experiencing new project ideas
• Gaining knowledge through hands on learning
• Exhibiting or demonstrating what they have
  learned in a project area
• Sharing 4-H experiences past the 4-H club level
• Exploring new ideas and ways of doing things
• Gathering information about the community, the
  people in it, and how they fit in
• Considering new career options
• Learning to learn

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Three Parts of a Meeting Recreation

• Recreation should be part of every meeting
• Provides cooperation and encourages interaction
• Can be at the beginning or the end of the meeting
• Recreation could include
• Group games
• Team building games
• Ice breakers
• Hikes
• Parties
• Nutritious snacks

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Three Parts of a Meeting Recreation

• During the business section, members benefit by
• Socializing and friendship skills
• Building teams and working together
• Gaining leadership skills
• Developing an understanding of how other are
  similar and different than themselves
• Making everyone feel welcome and included in the
  group
• Building a sense of belonging
• Having Fun!

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Three Parts of a Meeting Piecing it together
Activity Discussion

• Lets discuss
• Did all the pieces fit into the pie chart?
• If anything was left out, where might it fit and
  why?
• Are there items that could fit into multiple
  sections? Why?
• Take a moment to consider your last 4-H club
  meeting agenda.
• What area of your 4-H club meetings are you doing
  well at?
• Where do you need to improve?
• Why is it important to have a meeting that has
  business, education, and recreational items?

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Three Parts of a Club Meeting

• Lets Discuss
• How would you describe a great 4-H club meetings?
• What are some changes your club plans to make in
  order to support the three parts of a meeting?
• Who needs to be involved in the planning of 4-H
  meetings?
• How can you gather information from members to
  find out if they think the 4-H meetings are
  effective and include business, recreation, and
  education?

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Section 3 Club Assessments
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Club Assessments

• Benefits of assessing a 4-H Club
• Provides a safe environment for members, parents
  and leaders to voice their thoughts
• Highlights aspects of the club that could be
  strengthened
• Sets a good example for youth about evaluating
  activities and striving to make the best better
• Decreases frustration levels by providing a
  formal opportunity for feedback
• Can be a fun, interactive, and educational
  experience
• Involves youth leaders in a decision making
  process

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Club Assessments Feedback Form Activity

• The Four Essential Elements are important for all
  youth programs
• Club members should be experiencing belonging,
  generosity, mastery, and independence
• How effective is your 4-H meeting?

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Club Assessment Feedback FormsActivity
Discussion

• Lets Discuss
• What things do you think your 4-H meeting is
  doing well?
• What areas could be improved on?
• What are ideas that could be easily started in
  the 4-H meeting that would make a difference?
• How do you think members and leaders may answer
  some of these questions?

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Club Assessments Strengths and Weaknesses of Our
4-H Meetings Activity

• 4-H members are the key to making the best
  better.
• Their voice helps build on the strengths of the
  club or committee
• Their ideas will minimize the weaknesses of the
  club or committee
• Listen closely to the instructions on an activity
  that can make the best better

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Club Assessments Strengths and Weaknesses of Our
4-H Meetings Activity Discussion

• Lets Discuss
• What common things were identified as what is
  working and strengths of the 4-H meeting?
• What ideas received the most votes for areas of
  improvement?
• What items on either list surprised you? Why?
• What are the next steps to address the areas of
  improvement?

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Club Assessments

• Lets Discuss
• What are the benefits of assessing a 4-H club?
• How can your club incorporate assessments into
  your club meetings so all members can
  participate?
• How can you involved your officer team in the
  assessment process?
• How can you include your younger 4-H members?
• Based on the results of the assessment of the 4-H
  meeting, identify steps to take to improve the
  4-H meeting experience.

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Meetings that Shake, Rattle, and Roll

• Lets discuss the training overall
• Why do you think that it is important to have get
  acquainted activities at club meetings?
• How else can a welcoming environment be created?
• What do you plan to enhance in the three parts of
  your club meeting?
• What is a new way that you learned today to
  assess your club that you plan to use?

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Additional Web Links and Information

• Wisconsin Community Club Central
• http//www.uwex.edu/ces/4h/clubs/
• 4-H 101
• http//www.4-Hmilitarypartnerships.org/DesktopDef
  ault.aspx?tabid57
• Who wants to be a Parliamentarian? Interactive
  learning tool from University of Illinois
  Extension-Urban Extension Website
  http//urbanext.illinois.edu/who/
• 4-H Ceremonies. Resources from University of
  Illinois Extension Urban Extension Website
  http//urbanext.illinois.edu/who/

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Thank You

• Developed by Jill Jorgenson, 4-H Youth
  Development Educator
• and Sue Pleskac, Volunteer Leadership Specialist