Title: Strategic information management and leadership practice
1Strategic information management and leadership
practice
- I. ICT, work, and communication
- Management and internal and external
practices - Communities of practice
- II. System success and failure
- Customer relationship management
- III. KM and BI
- What is KM and how does it
differ from BI? - IV. SIML careers
- Proactive management
2I. ICT, work, and communication
- Internal and external practices Environment
- Organization
External
Internal Scanning
Leading Learning
Planning
Representing
Monitoring
Negotiating
Controlling
Negotiating
- At the boundary
Gatekeeping
Disseminating
Liaison
Boundary
Maintenance
3I. ICT, work, and communication
- Leading
- An interpersonal role based on manager-subordinate
relationships - Involves routine exercise of power and decision
making - Managers define and structure work environments
- Pursue organizational strategies and objectives
- Oversee and questions activities
- Select, encourage, promote and discipline
- Balance subordinate and organizational needs for
efficient operations
4I. ICT, work, and communication
- Planning
- A decision making role where managers establish
goals, policies, and procedures - Reflecting on the consequences of different
plans, a manager selects and implements an
optimal plan for the team - This requires a long-term view
- Planning reduces the uncertainty of change
- Provides direction and allows a manager
communicate what needs to be done at specific
times - A plan is a structure and framework for action
5I. ICT, work, and communication
- Monitoring
- Managers need reliable procedures to attend to
internal workings of the workgroup and the
organizational and external environment - They should constantly seek information to
detect changes, threats and opportunities - Observing performance and anticipating
problems - They build, maintain, use, and extend formal and
informal intelligence systems - It requires building contacts outside the
workgroup and training staff to communicate
information - i.a.cnn.net/cnn/2006/US/Careers/03/24/cb.boss.spyi
ng/story.boss.spying.jpg
6I. ICT, work, and communication
- Controlling
- To manage costs and meet organizational goals
- The manager must be able to exercise power over
subordinates, especially time and activities - Getting them to do what you want when you want
them to do it - Control is linked to planning
- Managers set benchmarks and goals
- They must be able to control the resources
needed to get the work done - www.bedin.no/Images/captain-controlling-speed.jpg
7I. ICT, work, and communication
- Negotiating
- There is competition for time, resources,
attention, and rewards - Conflict is a natural, recurring part of
organizational life found in relationships among
individuals and groups - Negotiation is a way to resolve competition and
conflict - Managers use it to come to an agreement that
satisfies everyones needs - Goal to at least satisfy all parties in a way
preferable to what they could achieve without
negotiating - www.sisnic.co.uk/images/bateman/financial_planning
_small.jpg
8I. ICT, work, and communication
- Practices at the boundary
- Gatekeeping is a boundary spanning role linking
internal and external networks - Managerial practice at the workgroup or
departmental boundary involves control of the
flow of information, people, and resources - The manager is information filter and decision
maker - Goal provide subordinates with the right
information (and resources) in the right
amount in the right form at the right time - Managers also control access to their domains
9I. ICT, work, and communication
- Liaison
- Based on interpersonal relationships, connecting
the manager to peers and superiors - Interpersonal skills shape and maintain
internal and external contacts for information
exchange - A system of favors and obligations arises
- Relationships arise from formal authority and
status that support information and decision
activities - A managers contacts give access to
organizational stores of knowledge (facts,
requirements, solutions) and resources
10I. ICT, work, and communication
- Boundary maintenance and protection
- The manager works at the boundary between the
workgroup and the organization to protect the
workgroup by manipulating its boundaries - She attempts to prevent the drain of human and
material resources out of the group - Boundaries are opaque
- At the same time, he attempts to acquire
resources for the group - Boundaries are porous
- This will require other managerial practices
(negotiation)
11I. ICT, work, and communication
- External practices
- Environmental scanning much managerial
information comes from external sources - Events and changes in the environment send
signals that organizations detect, decode, and
use - It is a source of information, resources, and
ecological variation - Scanning is the acquisition and use of
information about events and trends in the
external environment - Choo, C.W. (1998). The knowing organization How
organizations use information to construct
meaning, create knowledge and make decisions.
Oxford University Press.
12I. ICT, work, and communication
- Where to scan
- www.xecu.net/schaller/marketing/mktglnts_files/ima
ge004.gif
13I. ICT, work, and communication
- Representing (figurehead)
- This is another of Mintzbergs interpersonal
roles - Representing the workgroup to external audiences
- These are within and external to the
organization - The manager participates in organizational
ceremonies - It is the managers responsibility to carry
out social, inspirational, legal and cultural
duties - The manager is a symbol
- She must be on hand for people and agencies
that will only deal with her because of status
and authority
14I. ICT, work, and communication
- What are communities of practice? A comparative
review of four seminal works - Cox argues that there are problems with the term
CoP that originate in ambiguities with the two
main terms - The argument is illustrated through a critical
examination of the concept in four important
works concluding that it has become a good way
to describe a managerial function - Of the different versions discussed, which makes
the most sense to you? - What does the author see as the future of the
concept?
15I. ICT, work, and communication
- CoP has become a widely used concept in
management but a problem is that its basic
understanding is not clear - Lave and Wenger
- How new members are socialized into a
communitys practices - Community people involved in a specific craft
or activity - Legitimation is an important process and learning
through peripheral participation - Change through seniority and succession
(guild) - Cox, A. (2005). What are communities of practice?
A comparative review of four seminal works
Journal of Information Science, 31(6), 527-540
16I. ICT, work, and communication
- Brown and Duguid
- How new knowledge is generated through narrative
and improvisation - Community an egalitarian, collaborative and
informal group of people involved in the same
activity - Wenger
- CoPs are based on sustained mutual engagement
- Community social relations develop around work
processes that are important for creating social
identity - Change through trajectories and multiple
memberships
17I. ICT, work, and communication
- Wenger, McDermott and Snyder
- For forming informal learning groups in large
organizations - Community an interest group in an organization
for collective learning brought together by
managers with membership across formal org.
boundaries - A relatively informal, intra-organizational
group facilitated by management to increase
learning or creativity - Direct social relations appropriation of work
- Indirect similar activities in different
contexts
18I. ICT, work, and communication
- IT support for communities of practice How
public defenders learn about winning and losing
in court - Hara uses ethnographic methods to assess the
significance of ICTs in the maintenance of CoPs
focusing on technical support of practice and
identity formation - Studying public defenders, she argues that
technology supports professional practice but is
not effective as a social integrator or a way to
share cultural meanings - Are you part of a community of practice? How do
you know? - In what ways do ICT support the development of
your professional identities?
19I. ICT, work, and communication
- Communities of practice groups of people sharing
a concern or a passion for something they do who
interact regularly to learn to do it better - It is a process of collective learning in a
shared domain - Shared competence is a credential, shared
identity is an outcome - Members interact regularly but dont have to
work together (the community) - Practices negotiating meaning preserving and
creating knowledge spreading information being
a home for identities - Wegner, E. (2000). Communities of practice and
social learning systems. Organization. 7(2),
225-246.
20I. ICT, work, and communication
- The main issue is the role ICT plays in
supporting CoPs in terms of practice and identity
formation - CoPs informal social networks enabling
professional practitioners to develop shared
meanings and engage in knowledge building - Main axes are practice and identity
- Professional socialization is tied up with
identity formation - In what ways does ICT help and hinder these
processes? - Hara, N. (2007). IT support for communities of
practice How public defenders learn about
winning and losing in court. Journal of the
American Society for Information Science
Technology, 58(1), 76-87
21I. ICT, work, and communication
- Ethnographic method was used to study public
defenders - ICT supported practice
- Instrumental legal research tool, evidence
collection, knowledge sharing - Communicative one-to one to-many, news/info
sharing - Discursive discussion about goals and
objectives, achieving consensus - Strategic negotiation with prosecutors
22I. ICT, work, and communication
ICT did not support identity formation Rhetorical
development of professional identity Does not
easily allow sharing of cultural knowledge
Tacit knowledge is difficult to transmit through
ICT This knowledge is essential to
development of identity Without this,
high use if ICT does not produce a CoP Can ICT be
designed or used to help people develop a sense
of identity in the CoP? If not, what can be
done?
23Strategic information management and leadership
practice
- I. ICT, work, and communication
- Management and internal and external
practices - Communities of practice
- II. System success and failure
- Customer relationship management
- III. KM and BI
- What is KM and how does it
differ from BI? - IV. SIML careers
- Proactive management
24II. System success and failure
- What makes for CRM system success - Or failure?
- Foss, Stone and Ekinciinvestigate factors leading
to the success and failure of CRM projects,
noting that more than half fail - Poor planning, lack of clear objectives and not
recognizing the need for business change were
the main reasons that CRM projects failed - What are some characteristics of projects likely
to fail? - Why does it take so long for problems to surface
in these types of projects?
25II. System success and failure
- Companies are investing large sums of money in
CRM projects (10.9 billion by 2010) - Goal is to gain a competitive edge
- Research shows, however, that many projects do
not result in significant gains in performance - 70 produce losses or no bottom-line improvement
- Projects represent major changes in ways that
firms deal with customers - Also requires change from partners, suppliers
- Foss, B., Stone, M. and Ekinci, Y. (2008). What
makes for CRM system success - Or failure?
Journal of Database Marketing Customer Strategy
Management, 15(2), 68-78.
26II. System success and failure
- CRM technology-based business management tool
for developing and leveraging customer knowledge - Effectively segment customers
- Develop and maintain long-term relationships
with pro?table customers - Determine how to handle unpro?table customers
- Customize market offerings and promotional
efforts - Operational reduces operating costs and
improving customer handling - Analytical aggregating and mining customer
information
27II. System success and failure
- Critical success factors
- Readiness assessment strategic change
management (organizational and cultural) cross
functional project management employee
engagement - Critical failure factors
- Defining the initiative as technological
system-centric view poor understanding of
customer lifetime value - Lack of management support/buy in poor change
management lack of integration into larger
systems - Poor understanding of processes needed to make
system work
28II. System success and failure
- Findings
- Types of projects customer data and analytics,
marketing and campaign management,
distribution channels - Types of activities call centers, adding
capacity, web- based CRM integration of CRM
across channels - Problems remain hidden for too long
- Not sufficient support/incentive for
disclosure - Lack of good governance and oversight
- Sets off cascade of delay, recovery and delay
29II. System success and failure
- Cost of poor project management
- When issues do arose, it is too late to address
them with tactical and immediate corrections - The project is then over time and budget and
required shifting deadlines - Each request for extension reduces confidence of
upper level managers - Business benefits are delayed or lost
- New business areas or initiatives not launched
- New markets not entered
30Strategic information management and leadership
practice
- I. ICT, work, and communication
- Management and internal and external
practices - Communities of practice
- II. System success and failure
- Customer relationship management
- III. KM and BI
- What is KM and how does it
differ from BI? - IV. SIML careers
- Proactive management
31III. KM and BI
- Knowledge management performance evaluation a
decade review from 1995 to 2004 - Chen and Chen survey a decade of literature on
knowledge management focusing on the development
of techniques for performance evaluation - They argue that this is critical because it
allows firm to determine the return on
investment in their KM efforts and systems - Which of the definitions of knowledge seems the
most sensible? Why? - In what direction is the evaluation of KM
performance moving?
32III. KM and BI
- What is knowledge management?
- An integrated approach to identifying, managing
and sharing an enterprise's information assets - Databases, documents, policies and procedures,
and previously unarticulated expertise and
experience resident in individual workers - Gartner Group 1996
- Question are investments in KM systems worth it?
- Importance of having reliable techniques for
evaluating KM performance - Chen, M.Y. and Chen, A.P. (2006). Knowledge
management performance evaluation a decade
review from 1995 to 2004 Journal of Information
Science, 32(1), 17-38
33III. KM and BI
- Review of literature from 1995-2004 and survey of
high tech firms (n269) - Assumes that knowledge may be viewed from a
unified perspective - It circulates creating knowledge assets and
influences organizational performance - It is state of mind, an object to be stored,
manipulated and accessed, involves applying
expertise to influence action - Processes creation, conversion, circulation,
completion
34III. KM and BI
- Assumptions of KM
- A systematic process of finding, selecting,
organizing, and presenting information to improve
employee comprehension in a specific area of
interest - Goal to create value and improve performance
- Create, store, retrieve, analyze and
distribute structured and unstructured
information - Business value generated by the explicit
management of knowledge networks - To extract meaning and assess relevance to
answer questions, find opportunities, solve
current problems
35III. KM and BI
- Knowledge managers become aware of different
sources of information and knowledge seeking its
business value and possibility of innovation - Business documents, forms, data bases,
spreadsheets, e-mail, news and press articles,
technical journals and reports, contracts, web
documents - Working with tacit and explicit knowledge
- Socialization tacit to tacit (on the job
training) - Externalization tacit to explicit
(articulation) - Combination explicit to explicit (integration)
- Internalization explicit to tacit
(understanding)
36III. KM and BI
- Uses path analysis and structural equation
modeling - Types of performance evaluation
- Qualitative analysis most important
- Quantitative analysis most important
- Internal performance analysis least important
- External performance analysis least important
- Project oriented analysis second
- Organization-oriented analysis second
- Variables KM evaluation, KM performance
37III. KM and BI
- Benefits
- Qualitative
- Improving employees skills
- Improving quality strategies
- Improving core business processes
- Developing customer relationships
- Developing supplier relationships
- Goal expand firms knowledge of key drivers of
customer satisfaction and business process
excellence, strengthen skills to develop
profitable growth strategies
38III. KM and BI
- Benefits
- Quantitative
- Decreasing operation costs
- Decreasing product cycle time
- Increasing productivity
- Increasing market share
- Increasing shareholder equity
- Increasing patent income
- Uses ROI, net present value, Tobins Q, payback
period, financial statements, options
39III. KM and BI
- Other methods
- Non-financial indicator analysis
- Human resource training communities of
practice product and process knowledge
assessment individual, context, content
and process knowledge assessment - Internal performance analysis
- Balanced scorecard performance-based
evaluation activity-based evaluation,
plan-do-check-act (PDCA) - External performance analysis
- Benchmarking best practices
40III. KM and BI
- Other methods
- Project-oriented analysis
- Social patterns KM project management
framework KM project management model - Organizationally-oriented analysis
- Technology process intellectual capital BSC
- Trends
- Quantitative evaluation with greater use of
non-financial indicators more focus on the
project level benchmarking of competitors
41III. KM and BI
- KM is embodied, practical and on-going and should
be embedded in the organization with clear
business objectives to deliver commercial
benefits - It should link to organizational structures,
business processes and IT and account for
cultural and human issues - Applications should have practical, measurable
steps that deliver concrete results and support
formal and informal networks - Identify, map, codify and capture knowledge so
it can be accessed, shared, and applied
42III. KM and BI
- Management challenge to ensure that workers can
engage in practical KM - Developing the necessary information literacy
skills to - Use information and knowledge tools on their
desktop - Navigate and interrogate information sources
- Assess and evaluate information found or
knowledge shared - Create, record, and store information
- Identify the potential value of relevant
information - Abell, A. (2000). Skills for knowledge
environments. Information Management Journal,
34(3), pp.33-41.
43III. KM and BI
- BI involves decision making using data
warehousing and online analytical processing
techniques (OLAP) - Data warehousing collects relevant data into a
repository, where it is organized and
validated to serve decision-making objectives - Business data are extracted, transformed and
loaded from transactional systems into the data
warehouse - Data must be cleaned so that variations in data
schemas and values from heterogeneous
transactional systems are resolved - Not good with non quantitative data
- www.synergy.co.za/website/Marketing/images/bismart
simage.jpg
44III. KM and BI
- Data and text mining
- Knowledge discovery extracting interesting and
non- trivial information/knowledge from
unstructured text - BI supports KM
- A metadata repository is the backbone of a KM
solution - It implements a technical solution that gathers,
retains, analyses, and disseminates corporate
knowledge to generate a competitive
advantage in the market - Intellectual capital (data, information and
knowledge) is technical and business-related - www.kmcenter.info/images/indexpzl.gif
45III. KM and BI
- A process model of establishing knowledge
management Insights from a longitudinal field
study - Kjaergaard and Kautzinvestigate the process of
establishing a knowledge management system
focusing on how relevant stakeholders make sense
of a situation - They see KM as a autonomous venturing process
and use this concept to explain why the attempt
to establish KM failed - What does sense making have to do with the
process of establishing KM? - From their point of view, why did the process
fail?
46III. KM and BI
- They studied a process by which a company tried
to get KM up and running - Focus on individuals and knowledge related
processes rather than on ICT - 18 month ethnography in a Danish high-tech firm
as people tried to implement KM in the value
chain - Led to a range of bottom up activities
- An intranet, an in-house KM consulting unit,
and an effort to better use knowledge coming
from value chain partners - Kjaergaard, A. and Kautz, K. (2008). A process
model of establishing knowledge management
Insights from a longitudinal field study. Omega,
36(2), 282-297.
47III. KM and BI
- Process began with KM as information systems
- Expanding existing systems and ability to store
data - KM as organizational practice
- Included as an activity within a new marketing
and sales unit - New ways to communicate and share knowledge
- KM as process integration
- Seen as a subroutine within other activities
such as product launches and marketing
promotions - It fades into the background
48III. KM and BI
- Framework KM venturing
- Accounting for the bottom up development
- Involves creating initiatives, negotiating to
stabilize them, formalizing for buy in - Autonomous strategic action and sense making
(enactment) play roles here - Action attitude
- Initial excitement changed over time into
resentment - Perceived managerial inaction
- Systematic lack of interest and support
49III. KM and BI
- A framework for
explaining how
KM is established
50Strategic information management and leadership
practice
- I. ICT, work, and communication
- Management and internal and external
practices - Communities of practice
- II. System success and failure
- Customer relationship management
- III. KM and BI
- What is KM and how does it
differ from BI? - IV. SIML careers
- Proactive management
51IV. SIML careers
- According to the BLS, earnings for computer and
IS managers vary by specialty and level of
responsibility - Systems analysts, DB administrators, and computer
scientists are among the fastest growing
occupations through 2012 - Employment is expected to grow much faster than
the average for all occupations as
organizations continue to adopt and integrate
increasingly sophisticated IT - 2002 median annual earnings 85,240
- The middle 50 earned between 64,150 and
109,950 - The lowest 10 (47,440) the highest 10 (
140,440)
52IV. SIML careers
- Median annual earnings in the industries
employing the largest numbers of computer and
information systems managers in 2002 were - Computer systems design and related services
94,240 - Management of companies and enterprises 91,710
- Insurance carriers 89,920
- Depository credit intermediation 75,160
- Colleges, universities, and professional schools
68,100
53IV. SIML careers
- Dice, Incs 2007 survey of 19,000 IT
professionals shows incremental increases in
salaries - marketing.dice.com/pdf/Dice_2007_TechSalarySurvey_
1-31-08.pdf
54IV. SIML careers
55IV. SIML careers
- Proactive management
- The pace of organizational change continues to
increase - Ex downsizing, outsourcing, merging, splitting,
acquiring, partnering, and new organizational
charts - Rapid structural change increases organizational
uncertainty - For managers, this means that institutional
roles and responsibilities are becoming less
clear - The trend is towards outsourcing and contract
work - They have to work harder to locate resources
56IV. SIML careers
- The spread of ICTs through organizational life
has led to changes in work-based communication
practices - Managers react to these changes by turning to
their personal social networks - These are made possible and supported by ICTs
- Managers do make use of other communication
channels in addition to f-2-f - Managers use these networks to get work done
- They provide access to labor and resources
57IV. SIML careers
- These networks are more like temporary teams
- People are brought together to accomplish a task
and disperse when the task is done - The intensional network might include
customers, vendors, contractors, consultants,
business alliance partners, and workers in
their own organizations - The network has a degree of persistence
- Various configurations of the network can be
reconvened when needed - Nardi, B.A., Whittaker, S. and Schwarz, H.
(1999). It's not what you know, it's who you
know Work in the information age. First Monday.
5(5).
58IV. SIML careers
- The organizational context for these networks is
shifting and dynamic - A wider and less predictable set of social
relationships in which workers are implicated - Against this, managers work to maintain their
networks - Recruiting new labor or alliance partners
- Establishing working relationships
- Remembering who is in the network, what they are
doing and where they are - Making careful media choices to communicate
often, keeping in touch with contacts who may
prove useful
59IV. SIML careers
- The work can be summarized as
- Building a network by adding new nodes (people)
- Ensures that there will be available resources
when it is time to conduct joint work - Maintaining the network
- Central task is keeping in touch with extant
nodes - Activating the network
- Main task is to call upon and gather up selected
nodes when the work is to be done - At any given time there is a set of nodes that
is more active and others that are less active
60IV. SIML careers
- Proactive management is a new form of management
minimizing surveillance - Reliance on a managers personal initiative to
identify and solve problems - Proactive behavior is important in job
performance - Taking initiative to improve a situation or
create a new one - In-role behavior (fulfilling basic job
requirements) - Extra-role behaviors can be proactive, such as
redefining ones role in the organization - Crant, J.M. (2000). Proactive behavior in
organizations. Journal of Management, 26(3)
435-463.
61IV. SIML careers
- A model of proactive behavior
- Individual differences General actions
- Predispositions Context
specific Actual behaviors behaviors - Decision to
be proactive - Contextual triggers Outcomes
- Uncertainty Organizational Norms
about Personal proactive behavior
62IV. SIML careers
- Individual differences (predispositions)
- Proactive personality the desire to take action
to change your environment - Links to job performance, career outcomes,
leadership, innovation, team performance, and
entrepreneurship - Personal initiative taking an active,
self-starting approach to work - Going beyond formal job requirements in a way
consistent with the organizational mission - Having a long-term focus being action and goal
oriented and persistent in the face of
obstacles
63IV. SIML careers
- Role breadth self-efficacy perceived capability
to carry out a broad and proactive set of work
tasks beyond prescribed requirements - It changes as environment and organizational
experiences change - Taking charge willingness to challenge the
status quo to bring about constructive change - Constructive efforts to effect functional change
with respect to how work is executed - It is change-oriented and geared toward
improvement
64IV. SIML careers
- Context-specific proactive behaviors
- Socialization
- Actions new employees take to integrate
themselves into the organization and work group - Information seeking as proactive behavior
- Seeking feedback
- Gathering information about performance by
direct inquiry and monitoring and inference - These are balanced against defensive impression
management behaviors
65IV. SIML careers
- Issue selling
- Influencing the strategy formulation process by
calling attention to and influencing peers
understanding of particular issues - It is voluntary, discretionary and takes place
early in the decision-making process - Coping with stress
- Proactive coping occurs when people take actions
in advance of a potentially stressful event to
prevent or modify it before it happens
66IV. SIML careers
- Stages of proactive coping
- Resource accumulation
- Obtaining organizational skills or social
support - Recognition that a potentially stressful event
is likely to occur - Initial appraisal of the current and potential
status of the potential stressor - Initial coping efforts designed to prevent or
minimize the stressor - Elicitation and use of feedback about the
development of the stressful event
67IV. SIML careers
- Innovation
- The production, adoption, and implementation of
useful ideas - It includes the adaptation of products or
processes from outside an organization - It begins with problem recognition and the
generation of novel or adopted ideas or
solutions - Then the manager seeks sponsorship for the idea
and attempts to build a coalition of supporters
for it - These activities result in some prototype or
model of the innovation that can be used by the
organization
68IV. SIML careers
- Career management
- Dynamic, continuous environmental change has
created new employment settings - Organizations and careers are becoming
boundaryless - People engaging in these careers must proactive
in career management and approach to lifelong
learning - They become responsible for their own career
development - They will constantly be adding new skills to
increase their value in the marketplace
69IV. SIML careers
- Career management is crucial for building
networks and coping with challenges, adjustments,
and successes - Career planning taking action to make career
changes - This involves environmental scanning
- Skill development mastering the various tasks
involved in one's occupation - Often on your own
- Consultation behavior seeking information,
advice, or help from mentors - Networking behavior building interpersonal
networks to seek information, advice, or help