Preparing for the New MEAPAccess Assessment Webcast

1
MEAP-Access Fall 2009 Webcast
September 15, 2009
2
Welcome and Introductions
Jim Griffiths Manager, Assessment
Administrationand Reporting Office of
Educational Assessment Accountability
3
Our Presenters are

• Jim Griffiths OEAA
• Manager, Assessment Administration and Reporting
• Dan Evans OEAA
• Assessment Analyst for Students with Disabilities

4
Our Presenters are

• Linda Howley OEAA
• Assessment Consultant for Students with
  Disabilities
• Tina Foote OEAA
• OEAA Secure Site Technician
• Alison Place Questar Assessment, Inc.
• MI-Access Project Manager

5
Webcast Agenda

• MEAP-Access Basics
• How MEAP-Access differs from MEAP and MI-Access
• Student selection and Eligibility
• Test Design and Format

6
Webcast Agenda cont.

• Accommodations Accountability
• OEAA Secure Site
• Receiving and Returning Materials
• Fees
• Closing Remarks

7
MEAP-Access Basics
Dan Evans Assessment Analyst For Students with
Disabilities Office of Educational Assessment
Accountability
8
MEAP-Access Basics
In April of 2007, the U.S. Department of
Education issued regulations describing
Alternative Assessments based on Modified
Achievement Standards (AA-MAS). Under NCLB and
IDEA this is referred to as the 2 Regulation.
9
MEAP-Access Basics
The 2 regulation permits a state to develop an
assessment aligned with modified academic
achievement standards that cover the same Grade
Level Content Expectations (GLCEs) as the general
assessment.
10
MEAP-Access Basics

• This assessment, like MI-Access, is to be
  utilized when IEP Teams determine that the MEAP
  (even with accommodations) is not appropriate for
  a student with a disability.

11
MEAP-Access Basics

• MEAP-Access helps to complete the assessment
  continuum
• MEAP
• MEAP with accommodations
• MEAP-Access
• MI-Access (FI, SI and P)

12
MEAP-Access Basics

• Prior assessment choices for these students has
  been
• Regular assessment MEAP and MEAP with
  accommodations
• Alternate Assessment based on Alternate
  Achievement Standards MI-Access

13
MEAP-Access Basics

• Neither of these options proved to be the best
  assessment of what these students know and can
  do.

14
MEAP-Access Basics

• On March 17, 2009 the State Board of Education
  approved the format of MEAP-Access as an
  operational assessment for the Fall of 2009.

15
MEAP-Access Basics

• This is the first step toward improving access
  to grade-level assessments in Reading/Writing and
  Mathematics for student with disabilities in
  grades 3-8 who are currently receiving
  grade-level instruction.

16
MEAP-Access Basics

• Scheduled for Fall 2009
• Grades 3-8 - Reading
• Grades 4 7 - Writing
• Grades 3-8 - Mathematics
• Assessment will be administered during the MEAP
  assessment window

17
Administration Calendar
18
MEAP-Access Basics

• Assessment options
• IEP Team has the flexibility to have a student
  participate in
• MEAP,
• MEAP-Access or
• MI-Access (FI only)
• for different content areas.

19
How MEAP-Access Differs from MEAP?

• MEAP
• Is a general assessment for students in grades
  3-9
• Assessment is based on Grade Level Content
  Expectations (GLCEs)

20
How MEAP-Access Differs from MI-Access?

• MI-Access
• Is an alternate assessment for students with
  disabilities in grades 3-8 and 11
• Assessment based on Extended Grade Level Content
  Expectations (EGLCEs)

21
How MEAP-Access Differs from MEAP and MI-Access?

• MEAP-Access
• Is an alternate assessment for students in grades
  3-8
• Assessment based on GLCEs
• Reading/Writing and Mathematics are the content
  areas assessed

22
How MEAP-Access Differs from MEAP?

• MEAP-Access
• Fewer assessment sessions
• Fewer items on the assessments
• Fewer answer choices per item

23
MEAP-Access Professional Development

• The second part of the development was to
  provide an online professional development system
  that can be adopted and adapted by states,
  districts and educators

24
Michigan Online Professional Learning System
(MOPLS)

• A primary objective of MOPLS is to be an online
  trainer for educators.
• The subject areas for the learning modules
  include
• Reading and Writing
• Mathematics
• Guidelines For Determining Participation In State
  Assessments

25
Michigan Online Professional Learning System

• A key underpinning of MOPLS is to provide access
  to Michigans Reading/ Writing and Mathematic
  GLCEs.
• MOPLS will be located at Michigan LearnPort
  hosted by Michigan Virtual University at
  http//mi.learnport.org/. Registration is free.

26

• The first modules are under development

27
Selecting Students for MEAP-Access
28
Selecting Students for MEAP-Access

• A student must have a current IEP
• 504 students are not eligible
• Participation in MEAP-Access is determined
  annually

29
Selecting Students for MEAP-Access

• IEP must include goals that are based on
  Michigans grade-level content standards for the
  grade in which the student is enrolled
• IEP goals should be attainable within the year
  covered by the IEP

30
Selecting Students for MEAP-Access

• The IEP Team is reasonably certain that the
  student will not achieve grade-level standards at
  the same level of rigor as their peers
• Students must have access to and instruction in
  grade-level content for the grade in which they
  are enrolled

31
Selecting Students for MEAP-Access

• There must be objective evidence demonstrating
  students disability precludes them from
  achieving the grade-level standards at the same
  level of rigor as their peers.

32
Selecting Students for MEAP-Access

• Decision to participate in MEAP-Access must NOT
  be based on
• Students disability category
• Ethnicity
• Economic background

33
IEP Teams should use the Eligibility Checklist
found in the Eligibility Criteria and Guidelines
located on the MEAP-Access webpage.
Selecting Students for MEAP-Access
34
Eligibility Checklist
35
Eligibility Checklist
36
Eligibility Checklist
37
Eligibility Checklist
38
Eligibility Checklist
39
Eligibility
If the answer is NO to any of the questions the
student is NOT eligible to participate in
MEAP-Access. If the answer is YES to all of
the questions the IEP must be documented
accordingly.
40
Documentation on the IEP

• The Standards-based IEP form is not released yet.
  Use your current IEP form and document the
  following
• Link the annual goal to a specific
  Michigan grade level content expectation
• Write in MEAP-Access on the assessment page

41
Documenting the IEP
An addendum to the IEP is permissible if both the
district and parent agree.
42
MEAP-Access Test Design Format
43
Assessment Plan Writing Teams (APWTs)

• APWTs were charged with reviewing and modifying
  existing general education assessments for use
  with this population of students.

44
Assessment Plan Writing Teams (APWTs)

• Our MEAP-Access APWTs were expert panels made up
  of
• MDE representatives
• assessment content experts
• special educators and general educators
• other stakeholders

45
MEAP-Access Test Design

• Reading (October 13 - 29)
• Grades 3-8 ( Book 1 - grades 4 7 )
• One form
• 4 Reading Passages with multiple-choice (MC)
  items
• One written constructed response (CR) item after
  one of the passages
• Administration Manual has grade specific
  directions for administration

46
Reading Booklets
47
MEAP-Access Test Design

• Math (October 20 through October 29)
• One form
• Items selected along Math Focal Points for ease
  of reporting
• Spread of GLCEs, strands and domains will be
  congruent to MEAP
• Administration Manual has grade specific
  directions for administration

48
MEAP-Access Test Design

• Reading/Writing (October 22-29)
• Grades 4 and 7 only ( Book 2 )
• Four different forms (One assigned to each
  school)
• Administration Manual has grade specific
  directions for administration

49
MEAP-Access Material Use

• Grade 3 students record responses in booklet
• Grades 4 through 8 students record responses in
  separate answer document
• Grade 4 7 use Book 1 for Reading
• Grade 4 7 use Book 2 for Writing
• Grade 4 7 students record responses in shared
  answer document with Book 1 2

50
Reading Writing Booklets
51
Accommodations and Accountability
Linda Howley Assessment Consultant for Students
with Disabilities Office of Educational
Assessment Accountability
52
Determine Appropriate State Assessment

• The IEP Team has two responsibilities by law
• Choose which state assessment
• Choose accommodations (if any)

53
Accommodations

• All decisions about which accommodations a
  student needs must
• be made by the IEP Team
• be documented in the students IEP, by content
  area
• reflect what the student routinely uses or
  responds to during instruction

54
Accommodations

• All accommodations currently available for MEAP
  assessments are also available for MEAP-Access.

55
MEAP-Access Materials

• Accommodated Materials
• Braille
• Enlarged Print
• Reader Scripts
• Audio CDs

56
Accommodations Summary Table

• The accommodations summary table has been revised
  and is available on the webpage.
• State Board of Education approved revised
  Assessment Accommodation Summary Table at
  September 2009 board meeting

57
Revised Accommodations Summary Table

• Displays accommodations for MEAP, MEAP-Access,
  MI-Access, ELPA, and NAEP
• Shows Standard (S) and non-standard (NS)
  Accommodations

58
Revised Accommodations Summary Table

• MEAP-Access was added
• IEP and 504 columns combined
• Enhanced glossary
• ELA now Reading and Writing
• Universal accommodations designated
• From 81 to 63 accommodations

59
Revised Accommodations Summary Table

• Reader scripts now small group administration
  allowed, along with individual administration
• Examples added to some accommodations
• Redundant accommodations combined
• Table reorganized to cluster similar
  accommodations

60
Sample page from revised Table
61
Accommodations Resources

• Revised Assessment Accommodation Summary Table
  posted to MEAP-Access Web page
• FAQ document available
• Crosswalk showing the previous accommodation
  number linked to the current accommodation number

62
MEAP-Access and Accountability

• State Accreditation (school report cards) uses
  results from
• MME
• MEAP
• MEAP-Access
• MI-Access

63
MEAP-Access and Accountability

• Adequate Yearly Progress (AYP) uses results from
• MME
• MEAP
• MEAP-Access
• MI-Access

64
MEAP-Access and AYP

• Counts toward 95 participation requirement
• May count up to 2 of students across the
  district who score at the Proficient level for AYP

65
2 Cap

• Refers to alternate assessments based on modified
  achievement standards
• MEAP-Access

66
1 Cap

• Refers to alternate assessments based on
  alternate achievement standards
• MI-Access Functional Independence
• MI-Access Supported Independence
• MI-Access Participation

67
2 Regulation

• Published in Federal Register April 9, 2007
• Builds upon flexibility that currently is
  available for measuring the achievement of
  students with the most significant cognitive
  disabilities
• Document available at www.michigan.gov/meap-access
  
• Questions Contact Accountability at
• [phone]

68
OEAA Secure Site
Tina Foote OEAA Secure Site Technician Office of
Educational Assessment Accountability
69
OEAA Secure Site

• www.mi.gov/oeaa-secure

70
Announcement Screen

• First screen after logging in to the OEAA Secure
  Site.
• Contains important messages, deadlines and dates.

71
MEAP-Access Functions in the OEAA Secure Site

• Enter assessment administrator, student, and
  manual counts
• Pre-ID students
• Print barcode labels

72
MEAP-Access Functions in the OEAA Secure Site -
Continued

• Enter additional materials orders
• Track shipments
• View and make changes in Tested Roster

73
Pre-ID Process
74
Pre-ID Process

• Districts that assigned students to the
  MEAP-Access Test Cycle in the OEAA Secure Site by
  September 17, 2009

75
Pre-ID Process

• will receive preprinted Pre-ID student barcode
  labels.
• NOTE Preprinted student answer documents will no
  longer be provided.

76
Pre-ID Process

• Affix Pre-ID student barcode labels to blank
  student answer documents.

77
Pre-ID Process

• Districts that did NOT complete the Pre-ID
  process ON OR BEFORE September 17...
• MUST print their own Pre-ID labels locally from
  the OEAA Secure Site.

78
Pre-ID Process

• ALL student answer documents must be affixed with
  a Pre-ID student barcode label. Student answer
  documents cannot be scored without this
  information.

79
Pre-ID Process

• The OEAA Secure Site is available for
  pre-identifying students throughout the entire
  assessment window.

80
Pre-ID Process

• A fee will be assessed per answer document
  returned for scoring without Pre-ID barcode label
  information.

81
Pre-ID Process

• During the Pre-ID process, assign students to the
  MEAP-Access Fall 2009 Test Cycle and designate
• Test Type (P, SI, FI)
• Content area (ELA, Math, Science) in the student
  demographic screen

82
Pre-ID Process

• Students must be flagged as Special Education
  in both the OEAA Secure Site and SRSD.
• Students will not receive a score and will be
  counted as NOT assessed if SE is not flagged.

83
Pre-ID Process

• Confirm that the Special Education flag has been
  marked for all students as you complete the
  Pre-ID process.

84
Pre-ID Process

• Run a Pre-Identified Students Report on the
  OEAA Secure Site.
• Verify the Special Education flag in both
  locations for all MEAP-Access students.

85
Printing Barcode Labels
86
Printing Barcode Labels

• All answer documents MUST have a barcode label
• Reprint and replace any damaged barcode labels.
  i.e. student tried to peel off, student marked
  through label
• Barcode labels are not specific to content area
  but they are specific to school and test cycle --
  it must be a MI-Access barcode label

87
When printing labels locally

• Use 1-inch by 4-inch adhesive labels (do NOT use
  paper with glue, paste, staples or tape).
• Check with MEAP District Coordinators to see if
  they have extra blank labels.

88
When printing labels locally

• Use a laser printer.
• Scanning equipment may not pick up ink from ink
  jet printers.

89
Additional Materials Orders (AMO)
90
Additional Materials Orders

• OEAA Secure Site will be open for Additional
  Materials Orders and late first-time new orders
  from September 29 through November 13.
• Due to the large volume of orders submitted
  during first few days the OEAA Secure Site is
  opened, orders may take up to one week to process
  and ship.

91
Additional Material Order

• Enter an AMO if you have already placed a
  first-time order and have completed inventorying
  materials in your shipment.

92
Additional Material Order

• If you did not enter student counts previously
  you can enter your first-time order at the AMO
  screen. However, DO NOT enter counts for
  ancillary materials. These will be shipped to you
  automatically.

93
Additional Material Order

• You may order
• Manuals
• Assessment Booklets
• Accommodated versions
• When you order an accommodated version all the
  materials you will need to administer the test
  will automatically come with that version (i.e.,
  standard print booklet, answer document).

94
Additional Material Order

• Ancillary materials are to only be ordered if you
  need additional materials.
• All ancillary materials will be shipped with
  your order automatically. This option is to only
  be used if you run out or need an extra.

95
Ancillary materials include

• School and Teacher ID sheets
• Return of Materials Packets
• UPS/Return Shipment labels
• Teacher Return Envelopes
• Rulers

96
Additional Materials Orders

• Counts for standard-print booklets DO NOT have to
  be entered in addition to counts for accommodated
  versions.
• Accommodated versions will include standard-print
  booklets. You do not need to order separately.

97
Tracking Shipments From the Contractor
98
Track initial and additional orders from the
contractor to your door.
99
Tested Roster
100
Tested Roster

• Click on Tested Roster from the left.
• Tested Roster review period is the LAST
  opportunity to review the data, make demographic
  corrections and report missing answer documents
  prior to the creation of reports and data files.

101
Tested Roster

• You can submit an issue for missing test, missing
  students, and student records that need to be
  combined.
• Tested Roster screen list all students that an
  answer document was received by the contractor
  along with demographic in formation.

102
Tested Roster

• Red message at the top of the Tested Roster
  indicates the number of students not marked
  special education (SE), students marked
  prohibited behavior (PB) and non-standard
  accommodations (NS).

103
Tested Roster

• Students marked incorrectly with PB or NS must be
  appealed on the Tested Roster Page.
• Students not marked SE must be corrected in the
  student demographic screen.

104
Tested Roster

• Students marked PB or NS at the end of tested
  roster will not receive a score.
• Students not marked as SE at the end of tested
  roster will not receive a score.

105
Tested Roster

• The Tested Roster will not be available after the
  review period has ended PRINT it using the
  Report button.
• Check the status of your Tested Roster Issues by
  clicking on Roster Issues from the left.

106
Report Printing Option
107
Report Printing Options

• Click on Report Printing Options from the left.
• Two options available
• Print All Reports
• The Green option Print Individual. Student
  Report, Parent Report, and Student Record Labels.
  All other reports available online.

108
Report Printing Options

• Default option is the Green option.
• Selection made at a district level.
• All reports still available on the OEAA Secure
  Site as a .pdf for either option.
• Selection made during Tested Roster.

109
OEAA Secure Site

• OEAA Secure Site User Manual
• www.mi.gov/oeaa-secure

110
Receiving Your Assessment Materials From Questar
Assessment, Inc.
Alison Place MI-Access Project ManagerQuestar
Assessment, Inc.
111
Arrival of Materials

• One shipment of materials, including test
  booklets, scan documents, and pre-ID labels.
• Materials to arrive in districts week of
  September 28 (two weeks before testing).
• Be sure materials are inventoried by school
  coordinators and any deviations from the packing
  list are reported to 1-877-560-8378, Option 4.

112
Shipment Packaging

• Materials will be shipped to districts, but will
  be packaged by school.
• Each school box will be shipped separately and
  will have its own tracking information. Please
  check the OEAA Secure Site for details about the
  number of boxes your district will receive.

113
Shipment Contents

• The district and school boxes will contain all
  materials needed to administer the assessment,
  including
• Standard print test booklets
• Accommodated versions
• Standard print student answer documents
• Preprinted pre-ID barcode labels
• Test Administrator Manual

114
Shipment Contents

• Note Labels will be provided to districts that
  pre-identified their students by September 17,
  2009. Districts must continue to pre-ID their
  students after September 17 and print labels
  locally (laser jet printers only).

115
Shipment Contents

• District boxes will contain
• Cover Letter
• District packing slip
• Copies of school packing slips
• Security Compliance Form

116
Shipment Contents

• Test Materials Return Kit that includes
• Class/Group Header Sheet, Special Handling
  Envelopes, paper bands, UPS and return shipping
  labels, and packing diagrams.

117
Shipment Contents

• School boxes will contain
• School Packing Slip
• Standard print test booklets
• Accommodated versions
• Standard print student answer documents
• Math overlays (rulers and grids)

118
Shipment Contents

• School boxes will contain
• Preprinted Pre-ID barcode labels
• Class/Group Header Sheets
• School/Grade Header Sheets
• Special Handling Envelopes
• OEAA Security Compliance Forms
• For students pre-identified in the OEAA Secure
  Site by September 17, 2009.

119
Shipment Contents

• IMPORTANT!!
• School Coordinators should inventory materials
  using the school packing slip.

120
Shipment Contents

• An overage of most materials has been included in
  the school box, which should reduce the need for
  additional materials.
• Contact the District Coordinator immediately if
  any materials are missing and/or if additional
  materials are required.

121
OEAA Security Compliance Forms

• OEAA Security Compliance Forms (SCF) are to be
  kept on file for one year by the MEAP-Access
  District Coordinator.

122
Returning MaterialsAfter Testing
Alison Place MI-Access Project ManagerQuestar
Assessment, Inc.
123
No Missing Pre-ID Barcode Labels, Please!

• All student answer documents returned for
  scanning and scoring MUST have Pre-ID barcode
  labels. Fees will be assessed for answer
  documents with missing barcode labelsMore about
  this later.

124
ReturnsDont Be Late!

• Final Deadline for Return of Materials
• All assessment material must be shipped to the
  contractor Questar by November 4.

125
Return of Materials to Questar

• Please be sure to return materials by the
  deadline to ensure your students answer
  documents are processed and scored. Districts
  will be assessed financial and other penalties
  for late materials.
• Follow the directions outlined in your scorable
  and nonscorable packing diagrams.

126
Return of Materials to Questar

• School materials must be sent to the District
  Coordinator (see manual for details). They SHOULD
  NOT BE SENT directly to Questar. The District
  Coordinator will ship all district materials to
  Questar.

127
Fees 2009-2010
Dan Evans Assessment Analystfor Students with
DisabilitiesOffice of Educational Assessment
Accountability
128
Fees for 2009-2010

• Student answer documents returned without a
  Pre-ID label will have a label affixed by the
  contractor at a cost of 10 per document.
• If a label cannot affixed by the contractor, the
  document will not be scored.

129
Fee Schedule for Late Shipment
130
Questions
Jim Griffiths Manager, Assessment
Administrationand Reporting Office of
Educational Assessment Accountability
131
Contact Information

• Call 877-560-8378
• Select option 4
• oeaa_at_michigan.gov

132
Thank You!

• FAQ sheet is available on MEAP-Access webpage
• Archived Event available at MIstreamnet.com
• DVD copy
• Brenda Hose at 734-334-1437 or hoseb_at_resa.net