The Development and Analysis of Go Forward Options

1
The Development and Analysis of Go Forward
Options

• Presented to Information Services Board
• May 14 , 2009

2
Agenda

• Background
• Status of Current Administrative Systems
• Workable Options
• Next Steps

3
Go Forward Options Project Goals

• Evaluation of the existing administrative
  applications and IT infrastructure
• Risk assessment and realistic useful life
  expectancy of the legacy administrative
  applications and HP3000 platform
• Identify and analyze workable options going
  forward

4
HP3000 Risks

• Empirical useful life of the HP3000 ended
  approximately seven years ago
• Pool of available spare components dwindling
• Technical support staff approach retirement
• Performance degradation over time with the
  addition of new bolt-on applications
• Four years of progressively degrading useful life
  left

5
Administrative Applications

• Stopped growing to meet the business needs a long
  time ago
• Legacy applications are well below the
  capabilities of modern software applications in
  the market today

6
Option Description
7
Go Forward Options Overview

• Two short term options Stop-Gap and deal with
  the immediate risks regarding the HP3000.
• One mid term option Low value added and provide
  a hardware and software platform to support SBCTC
  for approximately 10 years.
• Four long term options High value added and
  align with the strategic technology direction
  providing a lifetime of 20 or more years.

8
Two Short Term Options

• Status Quo (Four Year Life Span)
• Performance issues
• Labor intensive
• Limit bolt on activity that impacts performance
• HP3000 Hosting (Four Year Life Span)
• Improved performance
• Poor return on investment
• No new functionality

9
One Mid Term Option

• Lift and Shift (Ten Year Life Span)
• Stabilizes running the business
• Replaces the HP3000
• Some return on investment in buying time and
  performance
• Hardware can be re-purposed
• Bolt on custom applications still work
• No new functionality
• No business process improvement

10
Four Long Term Options
11
Long Term Option 1Enterprise Resource Planning
(ERP)

• Single off the shelf vendor, tightly integrated
  solution for Student, Financial, and Human
  Resource management systems.
• ERP Examples
• Datatel, Inc.
• SunGard Higher Education (SCT Banner)
• SAP
• Oracle/PeopleSoft

12
Long Term Option 2Enterprise Resource Planning
Best of Breed (BoB)

• Loosely integrates the best off the shelf
  student management system, financial management
  system, and human resource management system from
  various vendors

13
Long Term Option 3Hybrid Solution Open
Source/ERP

• Leverages Kuali open source Student
  Management System with off the shelf ERP
  solutions for Finance and HRMS.

14
Long Term Option 4Hybrid SolutionOpen
Source/Outsourced

• Integrates Kuali Student Management System,
  Kuali Financial Management System, and outsourced
  Human Resource Management System.

15
Scoring of Risk Elements by Category
16
Summary
17
Strategic Technology Plan

• Guiding Principles (page 17)
• meet the learning and service needs of all
  students and faculty
• better use of data to drive decision-making
• implementing system-wide software and hosting
  services
• integrate our information technology efforts with
  our partners
• use of evolving technologies
• structure to guide IT strategy and investments
• contributing to open educational resources

18
Administrative Applications Roadmap

• Step 1 Stabilize Business Continuity
• Migration Project
• Within Current Funding Level
• Low Risk
• Buys Time
• Leverages HP Settlement
• Step 2 Modernize
• ERP Project (Higher Education Mainstream)
• Identify Funding Strategy
• Opportunity for Business Process Improvement
• Off-the-Shelf

19
May 1, 2009 Briefed WACTC (College
Presidents)May 7, 2009 Briefed SBCTC (State
Board)May 14, 2009 Brief ISBNext StepsJune
11, 2009 Request SBCTC Approval for Step 1July
9, 2009 Request ISB Approval for Step 1
Contingent on SBCTC Approval
Let Us Go Forward Together Winston Churchill