President

1
Presidents Report

• Andrea Goldsmith

IT Society BOG MeetingOctober 13,
2009Taormina, Sicily
2
Executive Summary

• State of the society is excellent
• Society functioning well vibrant committees and
  initiatives
• Finances in good shape with money to spend this
  year
• ITTrans, ISITs/ITWs, and members highly
  successful
• Changes on the horizon
• Distinguished Lecture program will start next
  year
• Potential budget changes could reduce our income
• New EiC next year, move to MC, and sub-to-pub
  initiatives
• Votes and discussion at todays meeting
• Bylaws changes (main change wrt IT paper award
  process)
• Proposed AEs AE seniority and appointment
  process
• Proposals for ITWs, ISITs, and co-sponsorship

3
State of the Society

• Healthy financial outlook and reserves (some
  concerns)
• Transactions highly prestigious
• Sub-to-pub time has not changed (have more AEs
  moving to MC)
• Symposium/workshops this year highly successful
  so far
• Agenda item for discussion on nature/fees/venues
• Website a leap forward heavily utilized, new
  initiatives
• New committees very active and engaging more
  members
• Members frequently honored for their work
• Membership steady with increase in students
• Chapters vibrant and growing
• New chapters in New Zealand and Chengdu, China

4
Financial Snapshot

• Little change from June
• Will get update from IEEE this month and at Nov.
  TAB
• Estimated 100K budget surplus this year (can
  spend now)
• Reserves
• IEEE lost 1.2M of our reserves, now_at_1.8M (2006
  levels)
• Reserve spending restricted by IEEE due to
  overall loss
• Market recovery should result in increase in our
  reserves and IEEE reserves (will know more in
  November)
• Risks
• Reduced Xplore income (120K) due to a new
  formula
• Potential library subscription reductions
• May put current spending levels and spending for
  new initiatives at risk. More in Treasurer report
  .

5
Society Governance

• Officers are now ex-officio members of all
  committees
• Would like BoG members more involved in
  committees
• Most BoG members have expressed their interest in
  serving on one or more committees
• These interests will be forwarded to the
  Nominations and Appointments committee and
  Officers for staffing in 2010
• The Pubs committee consists of AEs and
  Publication Editors
• Would need to change the bylaws to include BoG
  members
• Should we make this change to allow BoG members
  on Pubs?

6
Officer Initiatives on Sub-to-Pub

• My goal this year was to reduce sub-to-pub time
  without compromising quality
• Progress
• Ezio has put much effort into this issue
• Number of AEs increased moving to MC, Best
  practices for Aes
• Still, the sub-to-pub time has not budged
• Officer initiatives to address both
• Budget for a 50 managing editor to track stats
  and help the EiC and AEs focus on editorship
  rather than administration
• Form ad-hoc committee to monitor and improve
  sub-to-pub. This committee could become a
  standing Steering committee
• Become more businesslike in our paper
  processing
• Develop an editorial policy for authors and
  reviewers
• Create and impose firm deadlines
• Track and act on AE, reviewer, and author
  statistics

We have both cultural and administrative
challenges
7
Awards

• Changes to IT Paper Award Process (Bylaws)
• Open call nominations go to Awards Committee
  Chair
• Publications Committee generates a separate list
  of nominations
• Awards Committee recommends up to 3 papers (3
  weeks before ISIT)
• At Annual BoG meeting, BoG votes to accept Awards
  Committee Report or ask for revision. If
  accepted, a vote in taken.
• Baker Prize Status
• Endorsed by IEEE TAB and Awards Board
• Will be submitted to IEEE BoD at November meeting
• Will recognize outstanding paper published in
  any IEEE publication during 3-5 year window prior
  to nomination, on fundamentals of EE, computing,
  and related arts and sciences within the IEEE.
• Went from near-dead proposal to one
  co-sponsored technically and/or financially by 15
  societies. Much help from Jose Moura (President
  of SP)
• Some controversy with Comsoc on 2-stage joint
  award process

8
Officers for 2010

• President Frank Kschichang
• 1st VP Giuseppe Caire
• 2nd VP Muriel Medard
• Junior Past President Andrea Goldsmith
• Senior Past President G. David Forney.
• Secretary Aria Nostratinia
• Treasurer Nihar Jindal

9
BoG Election

• Election for 6 new BoG members closed yesterday
• Results will be known by Oct. 12
• First time we used web-based voting for this
  election
• Managed by the IEEE
• Any feedback?

10
BoG Meetings for 2010

•  BoG meeting 1  Sunday January 31st in La Jolla
  at noon (just before the ITA workshop)
• Board meeting 2 Sunday June 13 in Austin, TX at
  noon (at ISIT).
• BoG meeting 3 Tuesday Sept. 28 in Monticello,
  IL at 630pm (at Allerton)

11
Adieu