Business Practices for Research Administrators II

1
Business Practices for Research Administrators II

• HR/Salary Administration
• Student Employment
• FA Cost Recovery

2
An Overview to Human Resource/Salary
Administration

• Joyce Riley

3
Whats That????

• Explanation of HR Terms
• Hiring Packets
• Miscellaneous Salary Actions
• The Black Hole
• Getting Help When You Need it Most

4
Human Resource Terms

• Categories of Employment
• FTE Classified
• FTE Unclassified
• Research Grant
• Non-FTE Temporary
• Faculty and Staff
• Dual
• Foreign National

5
Hiring Check Sheets

• Classified
• Unclassified
• Research Grant
• Temporary/TFAC
• Dual

6
Offering and Filling Vacancies

• New Hires
• Internal Transfer
• Lateral
• ADR
• Transfer
• Promotion
• Demotion

7
Miscellaneous Actions

• Additional Duties Increase
• Reclassification
• Retention
• Pay for Performance
• Salary Supplements

8
Who needs to see what? And When?

• Organizational Structure, Paperwork and
  Authorizing Signatures
• Who signs what?
• Where does it GO???

9
Questions???

• Call us!
• Or email!
• http//hr.sc.edu/staff.html
• Or in a moment of desperation

10
Student Employment

• Bill Kelly

11
UNRESTRICTED FUNDS AND ALLOCATIONS

• Tony R. Huggins

12
Facilities and Administrative Costs

• Facilities and Administrative Costs (FA)
• Also known as Indirect Costs
• New Term is Now Used by All Federal Agencies and
  Should Become a Part of Our Vocabulary
• Costs are Those That are Incurred for Common or
  Joint Objectives and Therefore Cannot be Readily
  Identified With a Particular Sponsored Project

13
Examples of FA Costs

• Maintenance of Buildings
• Purchase and Maintenance of Equipment
• Common Office Supplies
• Administrative Costs
• Telephone Costs
• Computer Charges

14
Modified Total Direct Cost

• Most FA Costs are Based on Modified Total Direct
  Costs (MTDC)
• Refer to Handout for Other Cost Basis
• Excludes Equipment Purchases
• Excludes Subrecipients Over 25,000
• Refer to Following Slides for All Other
  Expenditures Classes Which are Excluded

15
Facilities and Administrative Costs

• Calculated on a Monthly Basis Based on Direct
  Expenditures for That Period
• Charged Through Expenditure Object Code 59990

16
FA Calculation
17
FA Cost Calculation

• A Computerized Journal Entry is Prepared at the
  End of Each Month to Charge the FA Amount to the
  Dept Fund Account and Credit the Revenue
• 13010 FA55 59990 9,100.00
• 62020 E100 43020 9,100.00

18
Distribution of FA Revenue

• Distributed on a Monthly Basis for the Prior
  Month
• Recorded as a 81100 Transfer on the Monthly
  General Ledger Report

19
F A Distribution

• Another Journal Entry is Prepared at the
  Beginning of the Following Month to Credit the
  Dean and Departmental Accounts (E150)
• 62020 E100 86100 4,550.00
• 13000 E150 81100 1,501.50
• 13010 E150 81100 3,048.50

20
Distribution Of F A Revenue

• USC or the Research Foundation Retains 50 of FA
  Revenue
• The Other 50 is Divided Between Each
  Departments E150 Account and Their Deans
  Account
• This Percentage is Determined by the Deans Office

21
Distribution of FA Revenue

• FA Intranet Program Now Allows Each Account to
  be Allocated Up to 99 Different Ways
• 62020 E100 50 University
• 13000 E150 10 Dean
• 13010 E150 20 Department
• 21600 E150 10 Collaborative
• 15500 E150 10 Collaborative

22
Your Responsibilities

• Monitor Accounts to Make Sure You Are Receiving
  All That is Due to You
• Contact CGA for Any Discrepancies
• Tony Huggins at hugginst_at_gwm.sc.edu
• Website www.cga.sc.edu
• Telephone [phone]
• http//www.image.sc.edu