Division of Human Resources

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Division of Human Resources

• Performance Evaluation Online Application

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ACCESS TO THE DHR PERFORMANCE EVALUATION
APPLICATION

• Add Update Agency group this group can add,
  inquire and update performance evaluations for
  their agency.
• Inquire Agency group this group has inquire only
  access to their agency performance evaluations.
• The State Controllers Office (SCO) will be your
  security contact to add and delete users to these
  groups. Current members of the PE group or
  agency directors will need to email SCO with
  requests to add or delete users at the following
  address
• dspsecurity_at_sco.idaho.gov

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LOCATION OF DHR PERFORMANCE EVALUATION APPLICATION
By logging onto SCOs Online Applications, you
will find the DHR Performance Evaluation link on
the Application Selection Menu. This is where
you will go to add, inquire and update
performance evaluations into the system for
justification of personnel actions such as merit
increases, bonuses and completion of probation.
(Note Supervisors will continue to use the
Employee Appraiser software to create performance
evaluations.)
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ADD UPDATE AGENCY GROUP
Inquire Performance Evaluation
Select your agency from the drop down box, click
Inquire to see a list of all your active
employees and those who have terminated within
the past 365 days with their current evaluations.
You may also inquire by selecting your agency
code and entering the employees SSN and click
Inquire.
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INQUIRE PERFORMANCE EVALUATIONS
You can click on an employees name to display a
complete list of all their performance
evaluations in the system. You can click on
comment to view the documentation.
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UPDATE PERFORMANCE EVALUATION
Choose the evaluation to update by clicking on
the employees name. This window can be moved by
placing your cursor in the box, left clicking
your mouse and holding and dragging. All fields
can be edited except for beginning and ending
dates. If you are changing the rating level,
please insure the supervisor discusses and shares
with the employee a copy of the revised
evaluation.
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UPDATE PERFORMANCE EVALUATION
If dates are incorrect, you must delete and add a
new evaluation. Before you delete the evaluation
with the incorrect dates, you can print a copy to
know the rating level for that evaluation.
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ADD PERFORMANCE EVALUATION
To add an evaluation you must enter the
employees social security number in the box
provided. Click Add to add an evaluation.
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ADD PERFORMANCE EVALUATION
Once you have clicked Add you will be able to
enter the information needed to complete the
evaluation. Enter the evaluation dates in the
following format mm/dd/yyyy. The PCN, Class
Code and Class Title will be populated with the
employees current information. To change these
fields you can click on the plus () button to
the right of the box.
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ADD PERFORMANCE EVALUATION
After you have clicked on the plus () button, a
new box will be displayed allowing you to enter
in the correct information. After clicking the
Submit button, changes appear to happen
immediately. However, the evaluation is not in
the IPOPS system until the following day.
(Classified merits and short-term merits cannot
be submitted until there is a current
satisfactory evaluation in the IPOPS system.)
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INQUIRE AGENCY GROUP
Inquiry Agency Group members have access to view
performance evaluations for their agency but do
not have access to add, edit or delete. Click on
the agency drop down box to select your agency
number, then click Inquire to display a list of
your agency employees. You also have the option
of entering in the SSN to display a specific
employee.
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INQUIRE AGENCY GROUP
Click on the employees name to display all the
performance evaluations in the system for that
employee.
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INQUIRE AGENCY GROUP
Individual evaluations can be opened by clicking
on the employees name.
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DHR PERFORMANCE EVALUATION ONLINE APPLICATION

• The IPOPS edits for a current satisfactory
  performance evaluation in the system for
  classified merit increases and short-term merit
  increases will continue to be in effect with this
  application.
• If you have any questions or comments, please
  contact DHR at 334-3900 or email
  idhr_at_dhr.idaho.gov .