Title: Childcare Voucher Scheme with Imagine Cooperative Childcare Vouchers
1Childcare Voucher Scheme with Imagine
Co-operative Childcare Vouchers
Next
2 Imagine Co-operative Childcare Childcare
Vouchers We are very keen to help all of our
working parents with their childcare requirements
and due to new government legislation, we have
implemented a childcare vouchers salary sacrifice
scheme so that you can benefit financially from
the income tax and National Insurance
Contribution exemptions available from the 6th
April 2006. These exemptions will allow you to
save up to 1,196 per year on the cost of your
childcare (depending on the level of income tax
and National Insurance Contributions you
currently pay). You will have the opportunity to
swap or sacrifice some of your gross income for
childcare credit in a special childcare account
held with our chosen provider, Imagine
Co-operative Childcare. Because this credit is
coming from your gross pay, essentially you are
using some of your income tax and National
Insurance Contributions to meet some of your
childcare costs this is where you make the
savings. You can opt to sacrifice up to a
maximum of 55 per week (243 per month) for the
whole year. Should you decide to take the
maximum, you will save a minimum of 916.00
annually on the cost of your childcare, depending
upon your earnings The scheme is very easy to
operate. You are able to access your Imagine...
account 24/7 via the Internet or telephone and
authorise Imagine... to make a direct payment to
your childcare provider. Next....
3 Imagine Co-operative Childcare Questions and
Answers 1. Whats salary sacrifice? 2. How
does the Imagine... system work? 3. How much can
I save? 4. Whats the maximum value of
Imagine... credit I can opt to receive? 5. I
receive tax credits, whats the effect on these
if I decide to join the scheme? 6. Will I be
better off opting for the Imagine... scheme or
sticking with my current tax credits? 7. What is
the effect on my state benefits? 8. Will my
pension or other University benefits be affected
if I decide to join the Imagine... scheme? 9.
What type of childcare can I use in order to
benefit from tax and National Insurance
savings? 10. What age must my child be in order
for me to qualify for this scheme? 11. I dont
have fulltime childcare requirements, do I still
qualify for this scheme? 12. What happens to the
outstanding balance in my Imagineaccount should
I leave the University? 13. How does my carer get
paid? 14. Can I pay more than one carer through
the Imagine... system? 15. Could my partner also
enter into this scheme and make savings? 16. How
do I find out whether my child cover is
registered or approved? Back....
4 What is Salary Sacrifice? Salary Sacrifice is a
fixed arrangement between you and the University,
as your employer, whereby you agree to
sacrifice, or exchange, part of your income for
a nominated benefit In this case, credit in
your own Imagine... childcare account. The
amount that you receive through this sacrifice
should stay constant unless you experience a
significant lifestyle change This is defined
as any significant changes in your employment
situation or your childcare requirements that
would mean that you need to change the benefit
amount you receive or come out of the scheme
altogether. Any such changes will need to be
agreed between you and us in writing in order to
comply with government legislation. In line with
the new government legislation, you will be able
to sacrifice up to 55 per week (243 per month)
from your gross income and in exchange will
receive up to 55 per week (243 per month) in
Imagine... childcare credit. There is no charge
to either you or your chosen carer(s) for
participating in the scheme. Further detail on
salary sacrifice Back to Questions and Answers
Page
5 How does the Imagine... system work? In order
to participate in the scheme , you need to agree
to vary the terms and conditions of your
employment with the University. The necessary
form is available here or from Human Resources.
This permits the University to reduce your gross
salary and convert the sum you have specified ,
into Childcare Vouchers. Once completed you
should submit the form to Janice Lee, Human
Resources, David Stow Building, Jordanhill Campus
or Human Resources, McCance Building, John
Anderson Campus. Payroll Office will check to
ensure that you have not sacrificed too much and
jeopardised future state benefits. Once we are
satisfied that you are able to sacrifice the
amount you have ordered without taking your gross
earnings below national minimum wage rate (5.80
per hour) we submit the order on your behalf to
Imagine. On the first working day of the
following month, Imagine will credit your
account with the full order amount. It is then
up to you. You can use as little or as much of
the credit as you like. You can access the
account via the Internet or via telephone
24/7. To make a payment to your carer, you enter
the amount you wish to pay (not more than is in
your account), select your carer and authorise
Imagine to make a direct payment to your carer.
Imagine will initiate a bank transfer directly
to your childcare providers bank account. There
is also the facility within the Imagine system
to set up standing orders, so that if you have a
regular payment to a childcare provider on a
weekly or monthly cycle, you can automate the
whole process.. Instructions for joining the
Imagine... scheme Back to Question and Answers
6 Instructions for Joining the Imagine
Scheme Once you have read all of the relevant
information contained in this Intranet Document
and our Childcare Voucher Policy Document, you
will be required to sign an amendment to your
terms and conditions of employment . This makes
your sacrifice legal from an Inland Revenue
perspective and is essential in order for you to
qualify for Income Tax and National Insurance
Contributions exemptions. Before signing this
document, speak with your carer(s) to ensure that
they are happy to be paid through Imagine
Remember, there is no charge to them and the
money goes directly into their bank account, in
the same way that a direct debit from your bank
account would. On the form you will be required
to give full details of your monthly or weekly
requirement in Childcare Vouchers (Maximum 243
per month/55 per week). You will also need to
give contact details for your nominated carer(s)
so that Imagine may contact them to provide
further information on the system and register
them to receive your payments. Once completed,
this form should be sent to Janice Lee, Human
Resources, David Stow Building, Jordanhill Campus
or Human Resources, McCance Building, John
Anderson Campus. Once Human Resources have
received your form and the details have been
checked by them and and Payroll Offices you will
be added to the next order we place. Your gross
salary/wage will be reduced by the Childcare
Vouchers amount you have asked for and we will
order the specified voucher amount from Imagine
on your behalf. Imagine will then send you your
access details, including your User ID and
PIN and full instructions for accessing and
using your Imagine Childcare Vouchers account,
both via the Internet and telephone. Your carer
will also receive introductory information for
the scheme. Back to Question and Answers
7 How much can I save? The amount that an
individual can save is directly linked to their
level of income, their rates of income tax and
rate of National Insurance Contributions. Each
employee is entitled to sacrifice up to 55 per
week / 243 per month, provided that after their
salary has been reduced, the level of salary is
still above the minimum wage rate. This is
essential in order that you do not lose your
entitlement to certain state benefits and is a
prerequisite of joining the scheme. Should you
decide to take the maximum value of 55 per week
/ 243 per month as a sacrifice for this
scheme, you will save between 916 and 1,196 on
the cost of your childcare. Some indicative
savings to be made through Childcare Vouchers
based on standard tax codes.
Please remember that these figures are only
indicative and that each individuals actual
savings will vary depending upon their
salary/wage, their rates of income tax, their tax
code and rate of NI contributions
Back to Questions and Answers
8 Whats the maximum value of Imagine... credit I
can opt to receive? You are eligible to receive
up to 55 per week (243 per month) in the form
of Imagine... childcare account credit. However,
you must be in receipt of at least the National
Minimum Wage which is currently 5.80 per hour
(gross) after the value of your childcare voucher
amount has been deducted from your original
salary. The savings table gives you an
indication of what your savings may be through
joining the scheme and also how much you are able
to take, which is dependant on your level of
earnings. Back to Question and Answers
9 I receive tax credits - Whats the effect on
these if I decide to join the scheme? Tax
credits will be affected in most cases should you
decide to participate in a salary sacrifice
scheme. However, it is difficult to give you a
clear picture as to the precise effects that may
occur, as tax credits are very different for each
individuals circumstances. For further guidance
on this subject, please click the link at the
bottom of the page. Further guidance on
Tax Credits Back to Question and Answers
10 Will I be better off opting for the Imagine...
scheme or sticking with my current tax
credits? The tax credit office are currently
developing a calculator which will enable you to
work out if you would be better off staying with
your current tax credits or joining the salary
sacrifice scheme for Imagine... childcare
vouchers. As soon as this is made available, we
will provide the necessary link so that you are
able to check your own personal
circumstances. Until the calculator is created,
what we are safely able to advise is that if your
current childcare costs meet, or exceed, 2,600
per year, and you are currently in receipt of
less than 800 in tax credit assistance annually,
then you would receive greater financial benefits
by joining this salary sacrifice scheme. Should
your tax credit assistance exceed 800 per year,
we would advise that you contact the tax credit
office and request that they perform some
comparative calculations, so that you can see
clearly which route will be most beneficial. Tax
Credits Help Line 0845 300 3900 (Great
Britain)/0845 603 2000 (Northern Ireland) Inland
Revenue Information on Tax Credits and whether
you qualify Back to Question and Answers
11- Will my pension or other University benefits be
affected if I decide to join the Imagine...
scheme? - Universitys Pension Scheme
- The University participates in three
pension schemes University Superannuation
Scheme, Local Government Pension Scheme (via
Strathclyde Pension Fund) and the Scottish
Teacher Superannuation Scheme. All three schemes
have confirmed that pension contributions and
benefits will continue to be calculated on the
gross salary before the Childcare vouchers are
deducted. Participation in the Childcare Voucher
Scheme should have no impact upon your
occupational pension. - State Pension
- The effect on your State Pension is covered
here. - Overtime and other earnings-related
- Overtime and other salary/hourly rate related
payments such as shift allowance will continue to
be calculated on your pre sacrifice salary/hourly
rate. -
- University Maternity Pay, Paternity Pay etc
- There is unlikely to be any effect on the level
of benefit received if you qualify for any of the
Universitys Maternity/Paternity/Adoption Leave
and Pay schemes (see Policy for further details).
If you do not qualify for these and will only
receive Statutory Benefits then you should follow
the link on the next page for further details. - Back to Question and Answers
12- What is the effect on my state benefits?
- Please click on the following links to see what
effects salary sacrifice may have on each of the
state benefits - Statutory Redundancy Pay
- Statutory Sick Pay
- Statutory Maternity Pay, Paternity Pay and
Adoption Pay - State Pension
- Other Statutory Benefits
- Back to Question and Answers
13Statutory Redundancy Pay Statutory Redundancy
Pay (SRP) can be reduced by you participating in
a salary sacrifice scheme. This is because SRP
is calculated using the actual gross pay you
receive (i.e. earnings that are subject to
National Insurance Contributions). By
participating in a salary sacrifice scheme, you
are effectively reducing your gross pay,
therefore should you be made redundant, the
amount of SRP you will be entitled to could be
less than you were entitled to prior to joining
the salary sacrifice scheme. Further
Information on Statutory Redundancy Pay
(SRP) Back to What is the effect on my state
benefits? Back to Question and Answers
14Statutory Sick Pay Entitlement to Statutory Sick
Pay (SSP) is dependant upon your average earnings
over an eight week qualifying period being
greater than the National Insurance lower
earnings limit, which is currently 95 per
week/412 per month. By participating in a
salary sacrifice scheme, you are effectively
reducing your average earnings, therefore should
you be incapacitated and your average earnings
are less than the lower earnings limit you will
not qualify for SSP, but you may qualify for
incapacity benefit payable by the Department for
Work and Pensions. Further Information
on Statutory Sick Pay (SSP) Back to What is the
effect on my state benefits? Back to Question and
Answers
15 Statutory Maternity Pay, Paternity Pay and
Adoption Pay Please Note This information
mainly applies to staff who DO NOT qualify for
the Universitys Maternity/Paternity or Adoption
Leave Schemes (see Policy for further
details) Statutory Maternity Pay (SMP) and
Statutory Adoption Pay (SAP) can be reduced by
you participating in a salary sacrifice scheme.
This is because SMP/SAP is calculated using the
actual gross pay you receive (i.e. earnings that
are subject to National Insurance Contributions).
By participating in a salary sacrifice scheme,
you are effectively reducing your gross pay, the
amount of SMP/SAP you will be entitled to could
be less than you were entitled to prior to
joining the salary sacrifice scheme. Please note
that to qualify for SMP your gross earnings must
be greater than 95 per week (412 per month).
To avoid any negative impact on your SMP/SAP,
you should come out of the salary sacrifice
scheme 23 weeks prior to the commencement of your
maternity leave/adoption leave. This is because
your maternity/adoption pay is calculated over
the 8 week period prior to the 15 week period
before the start of your maternity/adoption
leave. Statutory Paternity Pay (SPP) may be
affected by entering into a salary sacrifice.
You will only be entitled to 123.06 per week (or
90 of your salary if it is lower) for the 2
weeks maximum paternity leave you can take.
Similar to SMP/SAP entitlement to SPP is
dependant on your gross earnings being greater
than 95 per week (412 per month). SPP also
applies for adoptive fathers. Please refer to the
Childcare Vouchers Policy Document available from
Human Resources or on the Intranet for further
details. Further Information on Statutory
Maternity Pay (SMP) Further Information on
Statutory Adoption Pay (SAP) Further Information
on Statutory Paternity Pay (SPP) Back to What
is the effect on my state benefits? Back to
Question and Answers
16State Pension The State Pension consists of two
pension elements. The first is the Basic
Element. To protect your entitlement to the
basic element of the State Pension, your gross
earnings must be greater than 95 per week (412
per month) at current levels. The Second
element of the State Pension, is an adjusted
amount depending on what you earn above the NI
lower earnings limit, known as the Additional
State Pension or the State Second Pension. By
entering into a salary sacrifice for Childcare
Vouchers, your contributions towards the State
Second Pension could be decreased for the
duration of the time that you participate in the
salary sacrifice due to the fact that your salary
could be seen to reduce for this period.
Childcare Vouchers are not treated as a
pensionable element of salary for the State
Pension. You can get a pensions forecast by
clicking on the link below. The effect on you
State Second Pension pay out will be
miniscule. If you are contracted out of the
State Pension, ie participate in one of the
Universitys three schemes USS, LGPS or STSS
then there will be no impact by entering into a
salary sacrifice for Childcare Vouchers,
providing your wage/salary is greater than the NI
lower earnings limit, referred to
above. Further Information on State
Pension State Pension Forecast Back to What is
the effect on my state benefits? Back to Question
and Answers
17Other State Benefits If you are currently in
receipt of other state benefits not covered in
this information, then you should carefully
consider what the effect on them may be, prior to
opting into a salary sacrifice scheme for
childcare vouchers. Entering into a salary
sacrifice scheme for childcare vouchers (or other
benefits such as tax free computers or bicycles)
will reduce your level of salary by the benefit
amount you have opted for. This means that for
state benefit calculation purposes, whatever
amount you have sacrificed will not be included
as salary or earnings. The effect may be to
reduce your entitlement to the state benefits in
question. This is normally not a significant
reduction, but may vary depending on your
personal circumstances, so we do recommend that
if you are in any doubt that you should check
before proceeding. For further information on
other state benefits, you may find the link below
useful. Further Information on State
Benefits Back to What is the effect on my state
benefits? Back to Question and Answers
18What type of childcare can I use in order to
benefit from tax and National Insurance
savings? The legislation governing what type of
childcare qualifies differs from country to
country within the UK. Please select the country
in which your childcare is being
provided Qualifying childcare provision in
England Qualifying childcare provision in
Scotland Qualifying childcare provision in
Wales Qualifying childcare provision in Northern
Ireland Back to Question and Answers
19- Qualifying childcare provision in England
- In England, childcare vouchers attract tax and NI
exemption (up to 55 per week), provided that the
type of childcare used is either registered or
approved. If the childcare is provided away from
the childs home, then it must be registered in
England for children up to and including 7 years.
A registered childminder, nursery or childcare
scheme is one that is registered in England by
OFSTED or the Social Care Inspection Commission. - Approved childcare in England is childcare
approved by a body acting under the authority of
the Secretary of State. Childcare providers who
are eligible to apply for approval in England
include childminders who are not required to
register, nannies or au-pairs. - Registered or approved childcare can include
- Registered childminders, nurseries and play
schemes - Out-of-hours clubs on school premises run by a
school or local authority - Childcare schemes run by approved providers,
for example, an out-of-hours scheme or a provider
approved under a Ministry of Defence
accreditation scheme - Childcare given in the childs own home by a
person (not a relative even if approved or
registered) approved to care for the child or
children - Childcare given away from the childs own home
by a person approved to care for the child or
children aged 8 or over (If the carer is a
relative, then they must also care for unrelated
children to qualify) - Childcare given in the childs own home by a
domiciliary worker or nurse from a registered
agency who cares for the child or children (not a
relative) - Approved foster carers (the care must be for a
child who is not the foster carers foster child) - Further Information
- Back to Question and Answers
20- Qualifying childcare provision in Scotland
- In Scotland, childcare vouchers attract tax and
NI exemption (up to 55 per week), provided that
the type of childcare used is registered. If the
childcare is provided away from the childs home,
then it must be registered in Scotland for
children up to and including 15 years (16 if
child has disability). A registered childminder,
nursery or childcare scheme is one that is
registered in Scotland by the Scottish Commission
for the Regulation for Care. (The Care
Commission) - Registered or approved childcare can include
- Registered childminders, nurseries and play
schemes - Out-of-hours clubs on school premises run by a
school or local authority - Childcare schemes run by approved providers,
for example, an out-of-hours scheme or a provider
approved under a Ministry of Defence
accreditation scheme - Any childcare, including out-of-school care,
regulated by the Care Commission - Childcare given in the childs own home by (or
introduced through) childcare agencies including
sitter services and nanny agencies, which must be
registered (not a relative) - Approved foster carers (the care must be for a
child who is not the foster carers foster child) - Further Information
- Back to Question and Answers
21- Qualifying childcare provision in Wales
- In Wales, childcare vouchers attract tax and NI
exemption (up to 55 per week), provided that the
type of childcare used is registered. If the
childcare is provided away from the childs home,
then it must be registered in Wales for children
up to and including 15 years (16 years if child
has disability). A registered childminder,
nursery or childcare scheme is one that is
registered in Wales by The Care Standards
Inspectorate for Wales. - Registered childcare can include
- Registered childminders, nurseries and play
schemes - Out-of-hours clubs on school premises run by a
school or local authority - Childcare schemes run by school governing
bodies under the extended schools scheme - Childcare schemes run by approved providers,
for example, an out-of-hours scheme or a provider
approved under a Ministry of Defence
accreditation scheme - Approved foster carers (the care must be for a
child who is not the foster carers foster child) - Further Information
- Back to Question and Answers
22- Qualifying childcare provision in Northern
Ireland - In Northern Ireland, childcare vouchers attract
tax and NI exemption (up to 55 per week),
provided that the type of childcare used is
registered. If the childcare is provided away
from the childs home, then it must be registered
in Northern Ireland for children up to and
including 15 years (16 if child has disability).
A registered childminder, nursery or childcare
scheme is one that is registered in Northern
Ireland by Your local Health and Social Services
Trust. - Registered childcare can include
- Registered childminders, nurseries and play
schemes - Out-of-hours clubs on school premises run by a
school or local authority - Childcare schemes run by school governing
bodies under the extended schools scheme - Childcare schemes run by approved providers,
for example, an out-of-hours scheme or a provider
approved under a Ministry of Defence
accreditation scheme - Approved foster carers (the care must be for a
child who is not the foster carers foster child) - Further Information
- Back to Question and Answers
23 What age must my child be in order for me to
qualify for this scheme? The legislation
governing what age of child qualifies for
childcare through this type of scheme differs
from country to country within the UK. Please
select the country in which your childcare is
being provided Qualifying ages for children in
England Qualifying ages for children in
Scotland Qualifying ages for children in
Wales Qualifying ages for children in Northern
Ireland Back to Question and Answers
24Qualifying ages for children in England In
England, the child for whom the childcare voucher
is provided must be a child of the employee or a
child who lives with the employee and for whom he
or she has parental responsibility. A child
qualifies up to 1st September following their
15th birthday or the 1st September following
their 16th birthday if he or she is disabled.
The childcare used must be registered or approved
as specified. Qualifying childcare
provision in England Back to Question and Answers
25Qualifying ages for children in Scotland In
Scotland, the child for whom the childcare
voucher is provided must be a child of the
employee or a child who lives with the employee
and for whom he or she has parental
responsibility. A child qualifies up to 1st
September following their 15th birthday or the
1st September following their 16th birthday if he
or she is disabled. The childcare used must be
registered as specified. Qualifying
childcare provision in Scotland Back to Question
and Answers
26Qualifying ages for children in Wales In Wales,
the child for whom the childcare voucher is
provided must be a child of the employee or a
child who lives with the employee and for whom he
or she has parental responsibility. A child
qualifies up to 1st September following their
15th birthday or the 1st September following
their 16th birthday if he or she is disabled.
The childcare used must be registered as
specified. Qualifying childcare
provision in Wales Back to Question and Answers
27Qualifying ages for children in Northern
Ireland In Northern Ireland, the child for whom
the childcare voucher is provided must be a child
of the employee or a child who lives with the
employee and for whom he or she has parental
responsibility. A child qualifies up to 1st
September following their 15th birthday or the
1st September following their 16th birthday if he
or she is disabled. The childcare used must be
registered as specified. Qualifying
childcare provision in Northern Ireland Back to
Question and Answers
28 I dont have fulltime childcare requirements, do
I still qualify for this scheme? Yes, however,
you will still be required to take a fixed
sacrifice from your salary / wage each pay
period. These sacrificed earnings will build up
in your Imagine... childcare account until such
time as you need to pay your childcare provider.
For example, you may use a summer holiday play
scheme A small deduction would come from your
salary each pay period and would be credited to
your Imagine... childcare account. When you need
to pay for the play scheme, you simply access
your Imagine... childcare account and authorise
them to pay an amount that you choose to the
provider of your choice. Imagine... will then,
on your behalf, make a direct payment to your
care providers bank account. This can be a very
useful way to budget for your childcare as well
as gaining a significant financial benefit
through income tax and National Insurance
Contributions savings. Back to Question and
Answers
29How does my carer get paid? You access your
Imagine... childcare account via the Internet or
telephone and authorise Imagine... to make a
direct payment to your nominated childcare
providers bank account. When you initially join
the scheme, you will provide all of your carers
details so that Imagine are able to check that
they are registered or approved as required and
so that they can subsequently make payments to
them upon your request. There is no charge to
you or your carer for each transaction. You are
able to set up new carers with Imagine as and
when your childcare provider changes. Bac
k to Question and Answers
30What happens to the outstanding balance in my
Imagine... account should I leave the
University? If you are leaving the University
and have an outstanding balance in your
Imagine... account, you retain your account until
all of your funds have been used up paying for
childcare. Back to Question and Answers
31 Can I pay more than one carer through the
Imagine... system? Yes. Providing that all of
the forms of childcare you employ qualify as
registered or approved under the legislation for
your country, then you can use as many childcare
providers as you wish. This gives you the
flexibility you need as the child/children get
older and you have different childcare
requirements. It can also be a useful way to
budget for your childcare costs throughout the
year. For example, if you only require childcare
during holiday periods, you can set aside an
amount of childcare credit from your salary and
save up until you need to pay your childcare
provider. You then simply access your account at
this stage and authorise Imagine... to pay your
childcare provider directly. What types of
childcare qualify under this scheme? Back to
Question and Answers
32 Could my partner also enter into this scheme and
make savings? Yes, the salary sacrifice scheme
applies to individual earners, so if your partner
works for the University or another organisation
that offers a salary sacrifice scheme, then they
can also save up to 1,196 per annum on the cost
of your childcare potentially doubling your
savings. Back to Question and Answers
33- How do I find out whether my child cover is
registered or approved? - To find out if your child carer is registered or
approved contact - Click here if your childcare is provided in
England - Click here if your childcare is provided in
Scotland - Click here if your childcare is provided in Wales
- Click here if your childcare is provided in
Northern Ireland - Back to Question and Answers
34Further Information (England) To find out if
your child carer is registered or approved
contact OFSTED By phoning 0845 601 4771 Or on
the Internet at www.ofsted.gov.uk Quoting the
Unique Reference (URN) for registered childcare.
This number will appear on your child carers
last registration certificate. Nestor Primecare
Services Limited (responsible for approved
childcare) By phoning 0845 7678 111 Or on the
Internet at www.surestart.gov.uk/childcareapproval
Qualifying childcare in England Back to
Question and Answers
35Further Information (Scotland) To find out if
your child carer is registered contact The Care
Commission By phoning 01382 207 200 All childcare
in Scotland listed under www.childcarelink.gov.uk
is registered care. Qualifying
childcare in Scotland Back to Question and Answers
36Further Information (Wales) To find out if your
child carer is registered or approved
contact The Care Standards Inspectorate for
Wales By phoning 01443 848 450 Online at
www.wales.gov.uk/csiw By email csiw_national_offic
e_at_wales.gsi.gov.uk Qualifying childcare
in Wales Back to Question and Answers
37Further Information (Northern Ireland) To find
out if your child carer is registered
contact Your local Health and Social Services
Trust. Contact details are at www.dhsspsni.gov.uk/
links.asp Qualifying childcare in
Northern Ireland Back to Question and Answers