Charge Card Policies

1
Charge Card Policies Procedures

• SUMMARY DESCRIPTION OF ISSUE
• NASA uses three primary types of charge cards
  travel cards, purchase cards, and fleet cards.
  During FY2007, the NASA OIG conducted an audit of
  purchase cards at four NASA Centers and
  identified areas where internal controls to
  protect/detect unauthorized and potentially
  fraudulent transactions were not always followed,
  resulting in the improper use of NASA purchase
  cards. (Of 1,749 transactions reviewed, 875
  transactions totaling 831,954 did not comply
  with regulatory and program guidance. 186
  transactions totaling 118,300 were considered a
  potential mis-use of government funds and were
  referred for criminal investigation).
• ADDITIONAL INFORMATION/ASSESSMENT
• Recent GAO government-wide review of charge cards
  revealed misuse and abuse of charge cards.
• PROPOSED DISPOSITION
• Task OIM to convene a meeting of charge card
  owners (OCFO, Procurement, IA) to assess need
  for a formal directive (December 2007).
• If a need is determined, draft and issue a policy
  directive setting roles and responsibilities for
  charge card policies, procedures, and reporting
  (September 2008).
• STATUS
• The OICMS met with charge card owners to discuss
  the need for a charge card NPD.
• The OICMS has prepared a draft charge card NPD
  defining roles and responsibilities. The NPD has
  been vetted with charge card owners, entered in
  NODIS and sent out for OIM and union review.
• Expect to disposition comments and have NPD
  finalized in NODIS by September 30.