Business Letter

1
Business Letter
2
What is it?

• A letter that is used to communicate between two
  or more parties.
• Can be informational, persuasive, motivational,
  or promotional.

3
Margins

• Top Margin 2
• 3 Enters
• Margins- Custom Margins-
• Side Margins 1
• Default

4
Why a 2 Top?

• Why do we set the top margin at 2?
• To save room for the letterhead

5
Return Address

• Since the business letter is typed on letterhead
  paper..
• THE RETURN ADDRESS IS NOT INCLUDED!!!!
• All information for the return address is
  included in the letterhead.

6
date

• Begins at the 2 mark
• Always use the current date

7
Letter address

• Typed a Quadruple space (2 enters) below the
  Date Line
• Tells who the letter is to and their address
• Example (Hold shift key)
• Miss Erika Hall, Manager
• Computer R US
• 555 Computer Ave.
• Technology, IL 62450

8
Salutation

• Keyed a double space (one enter) below the letter
  address
• Greeting Line
• Open punctuation- No commas or colons

9
Body

• Keyed a double space (one enter) below the
  salutation line
• Single space each line in the paragraph
• Double space between each paragraph
• One enter

10
Complimentary close

• Keyed a double space below the last line of the
  body (one enter)
• Closing
• Open punctuation- no comma or colon

11
Writers name

• Keyed a quadruple space (2 enters) below the
  complimentary close
• Job titles and department names
• Keyed on the same line of the writers name
  separated by a comma
• OR
• Key on the next line at the left margin
• Single space

12
Reference Initials

• Reference initials
• Used if someone else typed the document for the
  person sending the letter
• Lowercase
• No punctuation or spacing
• Placed between the last line of the memo and the
  Attachment Line
• Double Spaced (One enter)