OTIS Illinois Online Teacher Information System

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In partnership with
Illinois Electronic Certificate Entitlementand
Online Teacher Information System (OTIS)
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OTIS OverviewIllinois Online Teacher
Information System

• Educators Private Accounts (login required)
• View all aspects of certification records
• Apply for entitlement certificates
• Register and renew certificates
• Apply for endorsements
• Most certification matters handled at the
  Regional Office of Education can be done online
  on OTIS
• Pay for application fees with credit card

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OTIS OverviewIllinois Online Teacher
Information System

• School Administrator Access
• Confirm certificates and endorsements held by
  employees and prospective employees
• Confirm certificate registration
• Confirm NCLB highly qualified subject areas
• Confirm degrees and teaching history

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Creating an OTIS Account

• Use Internet Browser to Access www.isbe.net/otis
• Click on Access Educators Private Login Portal
  link

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Creating an OTIS Account

• Click on Access My Credentials for the First
  Time link

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Creating an OTIS Account

• Enter Email Address
• Click on Next Step Button

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Creating an OTIS Account

• Enter Secret Question
• Enter Secret Question Answer
• Click on Next Step Button

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Creating an OTIS Account

• Enter Social Security Number
• Enter First Nameand Last Name
• Enter Birth Date
• Click on Next Step Button

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Creating an OTIS Account

• Verify Information
• Click on Create New Login Button

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Creating an OTIS Account

• ISBE creates your first password
• Print this Page
• Click on Log Into OTIS Button

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Logging into your OTIS Account

• Enter Email Address
• Enter Password Provided by ISBE(first time only)

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Change Your Password

• Click on OTIS Settings menu item to change
  password

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Update Your Address Information

• Enter ISBE generated password in Old Password
  field
• Enter new password in New Password and Verify New
  Password fields
• Click on Submit Button

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Update Your Address

• Click on Personal Settings menu item to Update
  Address

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Update Your Address Information

• Enter Address Information
• Click the Submit Button

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Update Your Address Information

• Verify Address Informationthen
• Click on the Summary Menu Item

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Applying for Your Entitlement Certificate

• After graduation you will see a message stating
  that you have an Entitlement Certificate waiting
  for your application

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Applying for Your Entitlement Certificate

• Click on the link in the messageor
• Click on the Apply for Entitlement Menu item

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Applying for Your Entitlement Certificate

• If the column labeled Entitlement Complete is
  Yesthen you can Apply Online
• If the column labeled Entitlement Complete is
  Nothen you have to wait and apply later when
  your institution has completed our entitlement
  recommendation

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Applying for Your Entitlement Certificate

• Click on the Yes selection to confirm your
  identity
• Click on the Submit Button

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Applying for Your Entitlement Certificate

• Click on the Yes selection to confirm address
• Click on the Submit Button

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Applying for Your Entitlement Certificate

• Click on the Yes selection to confirm
  citizenship
• Click on the Submit Button if a U.S. citizen

If not a U.S. citizen you must apply through a
Regional Office of Education using form 73-03C or
73-03D and 73-91 and show proof of legal presence
and eligibility for employment.
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Applying for Your Entitlement Certificate

• Click on the Yes selection to confirm complying
  with child support
• Click on the Submit Button

You must answer this question even if you do not
have a child or child support order. If you are
more than 30 days delinquent you must apply
through a Regional Office of Education using form
73-03C or 73-03D.
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Applying for Your Entitlement Certificate

• Click on the No selection to confirm that you
  do not have any denied, revoked, or suspended
  certificates
• Click on the Submit Button

If you have a denied, revoked, or suspended
certificate you must apply through a Regional
Office of Education using form 73-03C or 73-03D.
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Applying for Your Entitlement Certificate

• Click on the No selection to confirm that you
  have not been convicted of a felony other
  offense
• Click on the Submit Button

If you have been convicted of a felony or other
offense you must apply through a Regional Office
of Education using form 73-03C or 73-03D.
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Applying for Your Entitlement Certificate

• Click on the No selection to confirm that you
  have not failed to file or pay Illinois tax
• Click on the Submit Button

If you have failed to file or pay Illinois tax
you must apply through a Regional Office of
Education using form 73-03C or 73-03D.
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Applying for Your Entitlement Certificate

• Click on the No selection to confirm that you
  have not been named in a child abuse or neglect
  case
• Click on the Submit Button

If you have been named in a child abuse or
neglect case you must apply through a Regional
Office of Education using form 73-03C or 73-03D.
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Applying for Your Entitlement Certificate

• Click on the No selection to confirm that you
  are not in default of an Illinois student loan
• Click on the Submit Button

If you are in default of an Illinois student
loan you must apply through a Regional Office of
Education using form 73-03C or 73-03D.
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Applying for Your Entitlement Certificate

• If your institution recommended you for a Type 10
  Special teaching certificate you have the choice
  to have the certificate split and receive a Type
  03 Elementary and Type 09 Secondary certificate
• Make your choice
• Click on the Submit Button

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Applying for Your Entitlement Certificate

• The certificate application fee is 30.00 plus
  1.75 convenience fee
• Accepts Visa, MasterCard, Discover, and American
  Express

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Applying for Your Entitlement Certificate

• Enter credit card information must match credit
  card billing information
• Click on the Submit Button

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Applying for Your Entitlement Certificate

• Review Information
• Click on the Yes selection to approve and
  electronically sign the application
• Click the Submit Button

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Applying for Your Entitlement Certificate

• Be patient while credit card information is being
  verified and processed.

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Applying for Your Entitlement Certificate

• Print this page
• If certificate is issued it will be mailed to you
  in about one week

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Applying for Your Entitlement Certificate

• Follow your institutions instructions on whether
  or not to forward official transcripts to ISBE
• Click on Register My Certificates link

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Applying for Your Entitlement Certificate

• If Certificate is not issued because of testing
  deficiencies you will be sent a deficiency letter
  and your certificate will automatically be issued
  when you take and pass the appropriate test

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Registering Your Certificate

• Click on the Register Certificates menu item
• Click on the Register Renew Certificates link
  under issued certificates list

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Registering Your Certificate

• Follow the steps through the registration
  application process
• Select the region where you want your certificate
  registered
• Click on the Submit Button

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Registering Your Certificate

• The registration fee for an initial teaching
  certificate is 20.00 plus 1.75 convenience fee
• Click on the Submit Button
• Follow the steps to complete the registration

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View Certificates and Registration

• Click on Current Credentials menu item to view
  issued certificates and registration

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View Certificates and Registration

• The Current Credentials screen shows issued
  certificates, endorsements and registration
  information

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View Certificates and Registration

• Your Current Credentials can also be viewed by
  potential employers and district administrators
  at www.isbe.net/otis

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OTISIllinois Online Teacher Information System

• Good luck with your
• teaching career!