Virtually Licensed

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Virtually Licensed

• Alex Lemon MCP
• Software Services SAM Practice Manager Civica
  Services Ltd. Desk 020 7760 2832 Mobile
  07891 774308 Email alex.lemon_at_civica.co.uk
• 12th September 2008

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Welcome Siesta Shift!
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Looking closer at License ManagementLatest
Research SAM / License Management
LifecyclePower of proper license / software
asset managementComplications of Licensing in
Virtualised EnvironmentLicense planning how to
plan licensing for virtualisation using Microsoft
Windows Server as an example Call to action /
planning check listUseful Links and Questions
Virtually Licensed
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Reasons to look closely at License Management?

• Cost savings Re-use / Re-harvest your licenses
  by monitoring actual usage
• http//www.microsoft.com/resources/sam/tool.mspx
• Increased negotiating power
• Avoiding Over Licensing
• Manage and Control Network Infrastructure
• Free up Budget
• Staying / Becoming Compliant (By-product)

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Gartner

• On average, software licensing costs represent
  25 of IT budget.
• 70 of organisations have a 30 discrepancy in
  their actual vs. planned software use
• Tracking software usage can deliver savings of up
  to 30 year 1 and 5-10 year 2-4

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Research by IDC analysts
45 of IT Managers surveyed said their
organisations are struggling to keep track of
software deployment and their associated licence
commitments
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Full Lifecycle SAM
ITIL gives an excellent definition of Software
Asset Management SAM is All of the
infrastructure and processes necessary for the
effective management, control and protection of
the software assets within an organisation,
throughout all stages of its lifecycle.
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Effective License Management

• Links in to -
• Deployment
• Distribution
• Patch management
• Procurement
• Purchasing
• Finance
• Helpdesk
• Change Management
• CMDB
• HR / Standard Builds
• Helpdesk / Support

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Power of Effective License Management
Owns
Installed

• 50

• 100

Inventory,
Office, SQL, XP
Usage
400
100
25
Contracts
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Virtualisation Licensing Complications

• Historic compatibility (product license)
• PURs not supporting new technology
• Inventory / Discovery tools not designed to
  support Virtualised environments
• Ever more complicated product variations to
  accommodate model
• More software products required to run and
  support it
• Increased licensing knowledge required
• Makes planning and budgeting more complicated
• Get it right though there are significant
  savings!!!!

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Virtualization ROI Example
Ive been told to buy Windows Server Data Centre
Edition as it will save money, is this true?
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Virtualization ROI Example
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Actions

• Review your current Discovery / Inventory tool to
  make sure it can / will support a virtual
  environment
• Review your license management tool to make sure
  it supports and can track license entitlement
  properly
• Use you resellers / vendors licensing experience
  and pro-actively ask for advice on virtualisation
  licensing
• Use freely available tools such as MLS (Microsoft
  License Statement) to help reconcile your
  licenses and confirm product entitlement
• Review policy / process and procedure (ISO 19770
  / ITIL) to make sure procurement / IT etc.
  Purchase correctly
• Make sure you can monitor / meter usage in order
  to maximise savings
• Include License Management in your Virtualisation
  planning budgeting

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Useful Links Online Resources

• http//www.microsoft.com/uk/licensing/morethan250/
  software-asset-management/default.mspx
• http//ladylicensing.spaces.live.com/?_c11_BlogPar
  t_BlogPartblogview_cBlogPartpartqscat3dVirtu
  alisation
• http//www.microsoft.com/uk/licensing/default.mspx
  
• http//www.iso.org/iso/catalogue_detail?csnumber3
  3908
• http//www.tsoshop.co.uk/bookstore.asp?FO1159966
  ActionBookProductID0113310064FromSearchResult
  s
• http//www.itil-officialsite.com/home/home.asp
• https//roianalyst.alinean.com/microsoft/virtualiz
  ation/