PROPOSAL PREPARATION FOR ENGINEERING SERVICES

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PROPOSAL PREPARATION FORENGINEERING SERVICES
HTL

• by Robert J. HoughtalenRose-Hulman Institute of
  Technology

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LOCATING JOBS

• Commerce Business Daily
• State RFP publications
• Special invitation
• Newspapers/other postings
• Word of mouth

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COMPONENTS OF AN RFP

• Introduction
• Statement of Work (includes objective, scope,
  delineation of tasks, reports, misc.)
• Proposal Instructions

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PRELIMINARY RFPgtRFQ

• Govt - SF 254 255
• Private - statement of qualifications

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PROPOSALS FOR ENGINEERING SERVICES

• Technical Proposal
• Cost Proposal

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TECHNICAL PROPOSAL

• Cover Letter
• highlight strengths of your proposal
• what makes you qualified/different
• previous experience w/client/project/type of work

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TECHNICAL PROPOSAL -cont.

• A. Introduction and Company Background
• Most proposals - introduction to project and
  introduction to our company
• Our proposal - concentrate on clients project
  and background (I will give examples.)

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TECHNICAL PROPOSAL -cont.

• B. Understanding of Project Scope
• Why is this necessary?
• Reiteration is critical to communication!
• If costs are high, it could be due to scope!

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TECHNICAL PROPOSAL -cont.

• C. Project Organization (work approach)
• address questions of RFP
• fill in the gaps of the RFP
• breakdown of tasks
• approach to tasks (teams)
• creativity is accentuated

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TECHNICAL PROPOSAL -cont. D. Schedule of Work
(Gantt Chart)
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TECHNICAL PROPOSAL -cont.

• E. Related Experience and References
• key word - related
• e.g.., high rise bldgs.
• other projects
• in same city
• successful
• client references

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TECHNICAL PROPOSAL -cont.. F. Key Personnel
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TECHNICAL PROPOSAL -cont.

• G. Biographical Summaries (Resumes)
• get out job resumes?
• No! - job aps. emphasize breadth - these must
  emphasize depth!