Status Report on Other Current Projects

1
Status Report on Other Current Projects

• Transportation Management Center
• Pooled Fund Study
• 2005 Annual Meeting
• June 14th 15th, 2005
• Providence, Rhode Island

2
Coordinated Freeway and Surface Street
Operational Plans and Procedures

• Objectives
• Provide concepts necessary to develop strategies
  and procedures to operate freeway and arterial
  street corridors
• Provide guidance and recommended practice to
  assist in preparing plans, coordinating
  activities, developing procedures and protocol
  related to coordinating travel on freeways and
  arterial roadways
• Intended Audience
• Practitioners involved in or responsible for the
  advanced planning and management of travel on
  freeway and arterial roadways

3
Coordinated Freeway and Surface Street
Operational Plans and Procedures

• Project Champions Mark Newland, Indiana
  DOT Kamal Hamud, DC DOT
• FHWA Work Order Manager James Colyar
• Contractor Lead Tom Urbanik, U of TN
• Project Cost 250,000
• Period of Performance 14 Months

4
Coordinated Freeway and Surface Street
Operational Plans and Procedures

• Milestones Deliverables
• Literature Review and Synthesis October 2003
• Draft Technical Document December 2005
• Final Technical Reference Document Summer 2005

5
Coordinated Freeway and Surface Street
Operational Plans and Procedures

• Handbook Chapters
• Chapter 1 Introduction
• Chapter 2 Overview
• Chapter 3 Coordinated Operation of Traffic on
  Freeways and Arterials
• Chapter 4 Operational Strategies, Evaluation,
  and Corridor Improvement Plan
• Chapter 5 Corridor Traffic Incident Management
  Coordination
• Chapter 6 Work Zone Coordination
• Chapter 7 Planned Special Event Coordination
• Chapter 8 Day-to-Day Operations Coordination
• Chapter 9 Supporting Technologies and ITS
  Elements
• Chapter 10 Example Application of Process with
  No Existing Coordination

6
TMC Business Planning and Plans Handbook

• Objectives
• Provide guidance, processes, techniques, and
  recommended practice to assist in preparation and
  development of TMC business plans and models
• Outline successful business planning models
• Ensure long-term sustainability of TMCs
• Intended Audience
• Individuals responsible for or involved in
  planning, developing, implementing, managing,
  operating, maintaining, or supporting a TMC

7
TMC Business Planning and Plans Handbook

• Project Champion Monica Kress, Caltrans
• FHWA Work Order Manager Raj Ghaman
• Contractor Lead Pierre Pretorius, Kimley-
  Horn and Associates
• Project Cost 200,000
• Period of Performance 15 Months

8
TMC Business Planning and Plans Handbook

• Milestones Deliverables
• List of References and Work Plan August 2004
• Annotated Outline November 2004
• Draft Handbook April 2005
• Final Handbook June 2005
• Outreach Material, Primer,
• and Distribution Plan June 2005

9
TMC Business Planning and Plans Handbook

• Handbook Chapters
• Chapter 1 Introduction and Overview
• Chapter 2 Overview of Business Planning for
  Transportation Management Centers
• Chapter 3 TMC Business Planning Process
• Chapter 4 TMC Business Models
• Chapter 5 Developing the TMC Business Concept
• Chapter 6 TMC Defining the Value Proposition
• Chapter 7 Strategy Sets
• Chapter 8 Organization and Management
• Chapter 9 Financial Plan
• Chapter 10 Using and Managing the TMC Business
  Plan
• Chapter 11-15 Case Studies

10
Developing and Using Concept of Operations in
Transportation Management Systems

• Objectives
• Develop a detailed document providing technical
  guidance and recommended practices for concepts
  of operations and requirements in transportation
  management systems
• Specifically address
• How to develop
• What to include
• How to use throughout system lifecycle
• Intended Audience
• Individuals responsible for or involved in
  managing, developing, implementing, operating, or
  maintaining a TMC and a transportation management
  system

11
Developing and Using Concept of Operations in
Transportation Management Systems

• Project Champion Manny Agah, Arizona DOT
• FHWA Work Order Manager Emiliano Lopez
• Contractor Lead Brian Smith, Univ. of Virginia
• Project Cost 210,000
• Period of Performance 15 Months

12
Developing and Using Concept of Operations in
Transportation Management Systems

• Milestones Deliverables
• Final Handbook December 2004
• Final Handbook for Publication Spring 2005
• Outreach Material (Fact Sheet, Presentation, Tr
  i-Fold Brochure) Spring 2005
• Primer Spring 2005
• Distribution Plan Spring 2005

13
Developing and Using Concept of Operations in
Transportation Management Systems

• Handbook Chapters
• Chapter 1 Introduction
• Chapter 2 Role of a Concept of Operations in
  Systems Engineering
• Chapter 3 What is a Concept of Operations
• Chapter 4 How to Develop a Concept of Operations
• Chapter 5 Using the Concept of Operations to
  Support Planning
• Chapter 6 The Next Step Using the Concept of
  Operations to Drive Requirements
• Appendices List of References and List of
  Transportation Management Systems Evaluated

14
TMC Staffing and Scheduling for Day-to-Day
Operations

• Objectives
• Provide guidance on how to develop and perform
  staffing workload analysis and arrive with
  effective scheduling decisions for shift
  operations for a TMC
• Assist TMC managers in making staff workload and
  schedule decisions and performing future staffing
  forecasts, estimating timelines for personnel
  procurement and recruiting, and analyzing
  staffing costs and productivity
• Intended Audience
• TMC managers, supervisors, and human resource
  personnel
• Private contractors who provide contract services
  to TMCs

15
TMC Staffing and Scheduling for Day-to-Day
Operations

• Project Champion Manny Agah, Arizona DOT
• FHWA Work Order Manager Thomas Granda
• Contractor Lead Dennis Folds, Georgia Tech
• Project Cost 150,000
• Period of Performance 14 Months

16
TMC Staffing and Scheduling for Day-to-Day
Operations

• Key Issues and Topics
• Current best practices state of the practice
• Staffing scheduling and workload analysis factors
• Method, process, and techniques
• Types of TMCs and function and services provided
• Availability of staffing resources and equipment
• Full time DOT employees v.s contract employees
• Stakeholders involved
• Organizational structure
• Short range planning v.s. future staffing demand
  forecast
• Innovative tools and techniques
• Development of staffing and scheduling tool
• Add-on functions and features of interactive tool

17
TMC Staffing and Scheduling for Day-to-Day
Operations

• Milestones Deliverables
• Kick-off Meeting February 2005
• List of References and Work Plan February 2005
• Draft Annotated Outline May 2005
• Final Annotated Outline June 2005
• Draft Technical Document October 2005
• Final Technical Document December 2005
• Spreadsheet Tool January 2006
• Outreach Material (Fact Sheet,
• Brochure, Presentation) January 2006

18
TMC Clearinghouse Development and Initiation

• Objectives
• Develop, initiate, support, and maintain a
  web-based central clearinghouse that houses a
  comprehensive database of TMC related resources
• Maintain and improve information exchange among
  practitioners
• Intended Audience
• TMC project managers, operators, representatives
  of state DOTs, local agencies, practitioners,
  and researchers

19
TMC Clearinghouse Development and Initiation

• Project Champions Co-Chairs
• FHWA Work Order Manager Raj Ghaman
• Contractor Lead Gary Thomas, TTI
• Project Cost 100,000
• Period of Performance 12 Months

20
TMC Clearinghouse Development and Initiation

• Key Issues and Topics
• Clearinghouse functions
• Types of information and data quality
• Data collection and compilation
• Information sharing and exchange protocols
• Integrate existing web site mechanisms
• Affiliate with existing initiatives (e.g., ITE
  TMC committee) and adopt their experiences
• Reporting and information dissemination

21
TMC Clearinghouse Development and Initiation

• Key Issues and Topics (cont.)
• Standardized forms for agencies to post, modify
  or update data online
• Protocols of online forums for discussion and
  information exchange
• Methods and procedures for performing on-going
  and long term support, maintenance and updates
• Staffing and resources required to support and
  maintain the clearinghouse

22
TMC Clearinghouse Development and Initiation

• Milestones Deliverables
• Kick-off Meeting/Project Initiation May 2005
• Collect TMC Resources June 2005
• Prototype of Clearinghouse January 2006
• Testing March 2006
• TMC Clearinghouse Database April 2006
• Design Documentation Manual April 2006
• Fact Sheet Presentation April 2006

23
TMC Workshops Development and Proposal for
Delivery

• Objectives
• Develop a pilot workshop
• Promote TMC PFS effort and increase awareness of
  TMC PFS products and tools to a broader audience
  base
• Intended Audience
• Agencies responsible for planning, design,
  managing, operating, and maintaining
  transportation management systems

24
TMC Workshops Development and Proposal for
Delivery

• Project Champions John Corbin, WisDOT
• FHWA Work Order Manager Raj Ghaman
• Contractor Lead TBD
• Project Cost 65,000
• Period of Performance 14 Months

25
TMC Pilot Workshop Development and Delivery

• Tasks/Activities
• Develop Detailed Workshop Concept and Plans
• Provide Logistic and Material Support for the
  Workshop Development and Delivery
• Develop Tailored Tabletop Exercise
• Deliver Pilot Workshop
• Prepare Notes and Summarize Discussion Points
• Document Lessons Learned and Recommend Areas of
  Improvement
• Revise Workshop Program
• Develop Finding Report

26
TMC Pilot Workshop Development and Delivery

• Milestones Deliverables
• Anticipated Project Kick-off Summer/Fall 2005
• Workshop Concept and Plans Fall/Winter 2005
• Tabletop Exercises
• Workshop Materials Summer 2006
• TMC Pilot Workshop Summer/Fall 2006
• Summarized Notes and Discussion Points 2 weeks
  after Workshop
• Lessons Learned and Recommended
• Areas of Improvement Fall 2006
• Finding Report Fall 2006

27
Multi-state, Statewide, and Regional TMC Concept
of Operations and Requirements

• Objectives
• Provide technical guidance and recommended
  practices on the development and use of a concept
  of operations and system requirements throughout
  the life cycle of a regional, statewide, or
  multi-state TMC and transportation management
  system
• Build off of the Developing and Using a Concept
  of Operations in Transportation Management
  Systems Handbook
• Intended Audience
• Individuals who are involved in or responsible
  for the management, planning, design, operation,
  and maintenance of TMCs and transportation
  management systems

28
Multi-state, Statewide, and Regional TMC Concept
of Operations and Requirements

• Project Champion Dottie Shoup, Nebraska DOR
• FHWA Work Order Manager Raj Ghaman
• Contractor Lead Brian Smith, UVA
• Project Cost 150,000
• Period of Performance 15 Months

29
Multi-state, Statewide, and Regional TMC Concept
of Operations and Requirements

• Key Issues and Topics
• The concept, characteristics, and models of
  regional, statewide, and multi-state TMCs
• Relationships between a TMC/TMS for a local area,
  city, or metropolitan area and a regional,
  statewide, or multi-state TMC
• Differences and similarities
• Concepts of operations components
• Procedures and steps to develop a concept of
  operations
• Definition of system requirements, how should
  they be developed, and what should be considered

30
Multi-state, Statewide, and Regional TMC Concept
of Operations and Requirements

• Key Issues and Topics (cont.)
• Effective use and integration of a concept of
  operations and system requirements throughout the
  life cycle
• Identification of stakeholders and need for
  collaboration and coordination
• Regional/statewide/multi-state TMC administration
• Policy, institutional and technical issues to be
  considered and resources required
• Process to develop and implement a
  regional/statewide/multi-state TMC
• Operations and maintenance considerations

31
Multi-state, Statewide, and Regional TMC Concept
of Operations and Requirements

• Milestones Deliverables
• Anticipated Project Kick-off Summer 2005
• Annotated Outline Fall 2005
• Draft Handbook Spring/Summer 2006
• Final Handbook Fall 2006
• Outreach Material (Fact Sheet and
• Presentation) Fall 2006

32
Recovery and Redundancy of TMCs

• Objectives
• Provide technical guidance on how to plan,
  initiate, develop, and implement redundancy and
  recover plans for TMCs and transportation
  management systems
• Synthesize current practice and state of practice
  and highlight technical issues to considered,
  lessons learned, and recommended practices
• Intended Audience
• Targeted end users are TMC managers, first level
  supervisors, and technical staff (planners and
  operators) involved in management and operations
  of the transportation system.

33
Recovery and Redundancy of TMCs

• Project Champion Monica Kress, Caltrans
• FHWA Work Order Manager Raj Ghaman
• Contractor Lead TBD
• Project Cost 250,000
• Period of Performance 16 Months

34
Recovery and Redundancy of TMCs

• Key Issues and Topics
• Synthesis of literature review, current practice,
  and lessons learned
• Methods and procedures for initiating, developing
  and maintaining recovery plans
• Concepts, methods and procedures for planning,
  design, and implementing system redundancy and
  recovery
• Use of emergency transportation plans in
  consideration of TMC redundancy and recovery
  requirements
• Types of redundancy and recovery consideration
  and design for various system components
• Potential effects on staffing needs and skill
  requirements

35
Recovery and Redundancy of TMCs

• Key Issues and Topics (cont.)
• Types of services that require redundancy and
  recovery consideration
• How the concept of operations and requirements
  for system redundancy and/or portable TMCs fit
  with regional/multi-agency transportation
  operations
• Methods, processes, and techniques to develop,
  exercise and execute a recovery plan
• A disaster recovery checklist
• Budget and funding requirements for recovery plan
  and system redundancy design

36
Recovery and Redundancy of TMCs

• Milestones Deliverables
• Anticipated Project Kick-off Summer/Fall 2005
• Annotated Outline Fall/Winter 2005
• Draft Handbook Summer/Fall 2006
• Final Handbook Fall/Winter 2006
• Outreach Material (Fact Sheet and
• Presentation) Fall/Winter 2006

37
Procuring, Managing, and Evaluating the
Performance of Contracted TMC Services

• Objectives
• Provide technical guidance and recommended
  practice to managers, planners, and operators of
  TMCs in making decisions related to outsourcing
  portions, or in entirety, of their operation to a
  private contractor(s)
• Intended Audience
• Individuals and agencies involved in the
  development of business plans for TMCs and
  transportation management systems and in the
  development of support contracts for TMC and
  transportation management system components or
  operations

38
Procuring, Managing, and Evaluating the
Performance of Contracted TMC Services

• Project Champion Manny Agah, Arizona DOT
• FHWA Work Order Manager Raj Ghaman
• Contractor Lead TBD
• Project Cost 200,000
• Period of Performance 16 Months

39
Procuring, Managing, and Evaluating the
Performance of Contracted TMC Services

• Key Issues and Topics
• Analyze, evaluate, and determine TMC operations
  and maintenance outsourcing needs
• Evaluate methodologies being utilized to
  outsource the operation and maintenance of
  transportation management systems, including
  pros, cons, and lessons learned
• Provide compendium of best practices for the
  outsourcing of transportation maintenance and
  operations functions
• Provide a comparative summary of the various
  components in the form of quick reference
  matrices

40
Procuring, Managing, and Evaluating the
Performance of Contracted TMC Services

• Milestones Deliverables
• Anticipated Project Kick-off Summer/Fall 2005
• Annotated Outline Winter/Spring 2005
• Draft Document Summer/Fall 2006
• Final Document Winter 2006
• Primer Winter 2006
• Outreach Material (Fact Sheet, Brochure, and
  Presentation) Winter 2006

41
Integration of TMCs and Law Enforcement

• Objectives
• Address the concepts, methods, processes, tasks,
  techniques for practitioners to consider in
  integrating the operational and technical
  functions and personnel of TMCs and law
  enforcement
• Define institutional relationships, shared
  management responsibilities for traffic
  operations and incident management and incident
  management processes, procedures, and programs
• Intended Audience
• Targeted end users are TMC and law enforcement
  personnel, first level supervisors, and technical
  staff (planners, operators, dispatchers)

42
Integration of TMCs and Law Enforcement

• Project Champion John Domina, Nevada DOT
• FHWA Work Order Manager Raj Ghaman
• Contractor Lead TBD
• Project Cost 150,000
• Period of Performance 15 Months

43
Integration of TMCs and Law Enforcement

• Key Issues and Topics
• Review and synthesize case studies, examples,
  operating scenarios, current best practice, and
  state of the practice
• Methods, models, and types of integration between
  TMCs and law enforcement
• Benefits and challenges
• How TMCs and law enforcement can support each
  other with respect to roles, responsibilities,
  functional capabilities and performance
  requirements
• Issues related to operational, institutional,
  technical, and procedural integration, and
  methods, processes, and techniques to address
  these issues

44
Integration of TMCs and Law Enforcement

• Key Issues and Topics (cont.)
• Systems, equipment, software, communication,
  database, and data needs to achieve integration
  and data and control sharing
• Strategies for forming collaborative management
  centers and developing real-time communications
  systems
• Training needs and strategies
• Methods, process, techniques, and factors to
  consider for evaluating the performance of
  integrated services
• Topics for additional research, training and
  technology transfer initiatives.

45
Integration of TMCs and Law Enforcement

• Milestones Deliverables
• Anticipated Project Kick-off Fall/Winter 2005
• Annotated Outline Spring 2005
• Draft Document Fall/Winter 2006
• Final Document Winter 2006
• Outreach Material (Fact Sheet and
• Presentation) Winter 2006

46
TMC Clearinghouse Support Services Phase 2

• Objectives
• Provide continued and improved support services
  for TMC Clearinghouse
• Evaluate feedback and recommend enhancement to
  improve clearinghouse features and functions
• Provide support to facilitate outreach and
  awareness to a broader audience base
• Intended Audience
• TMC managers and operators, representatives of
  state DOTs, local agencies, practitioners, and
  researchers

47
TMC Clearinghouse Support Services Phase 2

• Project Champion Co-Chairs
• FHWA Work Order Manager Raj Ghaman
• Contractor Lead TBD
• Project Cost 125,000
• Period of Performance 12 Months

48
TMC Clearinghouse Support Services Phase 2

• Key Issues and Topics
• Update, support, and maintain TMC clearinghouse
• Collect additional resources and information
• Evaluate user feedback and recommend strategies
  for improvements
• Enhance user interface for agencies to update
  information
• Evaluate methods and procedures for on-going
  support, maintenance and updates
• Identify future staffing and resources required
  to support and maintain the inventory and
  clearinghouse
• Identify strategies and tools for long-term
  maintenance

49
TMC Clearinghouse Support Services Phase 2

• Milestones Deliverables
• Anticipated Project Kick-off Spring 2006
• Enhanced TMC Clearinghouse Spring 2007
• Primers, and Marketing materials Spring 2007
• Report on the evaluation of feedback and
  recommended enhancements Spring 2007
• Clearinghouse Maintenance Plan Spring 2007