Overpayments

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Overpayments
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Overpayments

• Are when an employee received more pay than what
  they are entitled to
• When it is too late to rewrite the check at the
  state
• When it is too late to cancel the pay at the state

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Overpayment Topics

• Common causes
• Notification
• Recovery

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Common Causes

• Bi-weekly time was input incorrectly
• Duplicate ENPs or ENPs to the wrong person
• ENPs for work that was never performed
• Late separation EA forms

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Notification

• Responsibility of the department
• Notify payroll
• Notify the employee
• Oral
• Written letter or e-mail
• Sometimes payroll is notified by the employee.

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Methods of Recovery

• Rewrite/Cancel/Reversal
• Reduce next check
• Recover from employee
• Billed to Bursar account

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Follow Up

• Departmental responsibility
• Oral/written follow up with employee
• Notify Payroll of payment method
• Personal check payments delivered to Payroll
  Services for deposit

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Ways to Avoid Overpayments

• Double check time input
• Double check all ENPs
• Be aware of the Payroll Processing Schedule
• Notify Payroll as soon as possible

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Questions?

• Call Payroll Services 405-744-6372