Low Cost Space Planning and Remodeling

1
Low Cost Space Planning and Remodeling

• Instructor
• Linda Demmers
• xlibris_at_earthlink.net
• An Infopeople Workshop
• Winter/Spring 2009

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This Workshop Is Brought to Youby the Infopeople
Project
Infopeople is a federally-funded grant project
supported by the California State Library. It
provides a wide variety of training to California
libraries. Infopeople workshops are offered
around the state and are open registration on a
first-come, first-served basis. For a complete
list of workshops, and for other information
about the project, go to the Infopeople website
at infopeople.org.
3
Workshop Agenda

• Introductions and overview
• Space planning 101
• Scheduling and budgeting
• Special topics
• Case studies
• Quick fixes and basics

4
What do you want to fix?

• The problem with my library is..

5
Images

• Shelving
• Infrastructure
• Décor
• Staff workspaces
• Deferred maintenance
• Lighting
• Special spaces

6
Why Remodel?

• Intermediate solution
• Immediate solution
• Building has good bones
• 25 rule
• Building is fairly new

• Use is down
• Budget is down
• Staffing cuts
• Added services
• Added collections

7
Getting Started
8
Information Gathering

• Stack capacity planned collection size
• Use data
• Plan of service
• Furniture inventory
• Facility analysis
• Code analysis
• Maintenance history

9
What do you want to add?

• How much space does it need?

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Space Planning Simplified

• Furniture, Equipment and Shelving occupy
  assignable space -- Space for the footprint of
  the object and enough area around it to use it.

11
Basic Building Blocks
12
Determining Square Footage

• Table - for a 4 X 6 ft table
• 3 ft behind chairs
• 2 feet by side of table
• Total - 10 X 10 100 sq feet
• Single Faced Shelving
• 1 X 3 ft shelf plus 3 feet of aisle in front
• Total - 3 X 4 12 sq ft
• Double Faced Shelving
• 2 X 3 ft shelf plus 1 ½ feet of aisle front and
  back, plus room for a side aisle
• Total 18 sq ft

13
Simplified Collection Planning

• Fiction non-fiction on 90h shelving
• divide of volumes by 15 to get square feet
• Childrens volumes on 60 shelving
• divide of volumes by 20 to get square feet
• Picture books on 45h shelving
• divide of volumes by 20 to get square feet
• Current magazines, face-out
• One title per square foot

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Planning for Collections

• Identify number of volumes
• Select type of shelving
• Capacity per shelving unit for this type of
  volume/media item
• Calculate the of units required
• Multiply of units by square feet per section

15
Exercise 1

• Simple Space Needs Calculations

16
Finding Space
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Youre Sitting on a Gold Mine

• 10,000 square foot branch library
• Good location
• Ample parking
• Value in 2009 dollars
• 8,000,000

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Costs to House Your Program

• Replacement value of space for one mystery novel
• Building construction 30.00
• Plus the fees 33.00
• Plus the stacks 35.08
• Plus the land value 37.00

19

• Replacement value of space for one vertical file
  cabinet
• (15 to 18 square feet)
• Building construction 6,000
• Plus the fees 6,600
• Plus the F E 7,600
• Plus the land value 9,100

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Analyze Existing Space Use

• Is it being used efficiently?
• Are you getting a good return for your
  space/money?
• Where can you find space?
• How much space do you have?

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Maximizing Use of Space Collections

• Longer ranges
• Fewer aisles
• Higher stacks
• Narrower aisles
• Compact shelving
• Adding shelves to uprights

22
Housing Collections
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Somethings Got to Give

• Review plan of service
• Review output measures
• circulation/turnover rate
• general attendance/headcounts
• program attendance
• What isnt paying its way?

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Trading off Space Equivalents

• 1 technology workstation 672 volumes
• 1 vertical file 336 print volumes
• 1 lounge chair 1 technology workstation
• 1 table for 4 1,344 print volumes

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The Ultimate Space Saver..
..Get rid of it!

• Telephone books
• Spinners
• Reference materials available on-line
• Multiple copies of books
• Shelf sitters
• Tax forms
• Service desks

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Other Space Saving Options
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Brainstorming

• Explore all options
• There are no bad ideas
• Nothing is impossible
• Yet

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Evaluating Possibilities

• Location and adjacencies
• Floor load
• Light lighting
• Security
• HVAC
• Accessibility
• Technology infrastructure

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Architectural Scale

• 1/16
• 1/8
• 1/4
• 1/2

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Exercise 2

• Measuring the Plans

31
The Nitty Gritty
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Whats Low Cost?

• Paint
• Carpet
• Minimal lighting
• Signage and graphics
• Minor construction
• Furniture
• Minimal casework

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Whats not Low Cost?

• HVAC
• Major renovation
• Structural upgrade
• Roofing
• Adding windows
• Plumbing
• Major landscaping

34
Remodeling Timeline

• Needs assessment or problem statement
• Space needs analysis
• Prepare budget and schedule
• Engage architect or designer
• Relocate or plan survival strategy
• Order furniture and equipment

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Scheduling

• Planning 6 to 9 months
• Hire architect 2 to 3 months
• Construction 3 to 9 months
• Move-in 4 to 6 weeks
• Lead times
• Furniture 4 to 6 months
• Shelving 4 to 6 months
• Signage 4 to 6 months

36
To Move or Not to Move

• Cost implications
• Furniture and equipment issues
• Staff issues
• Living in a renovation
• Alternate locations

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Library Service During A Remodel

• Close your doors
• refer to neighboring library
• Lease space
• Live with it
• open with limited service
• Bookmobile service
• Temporary facility

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Temporary Locations

• ADA compliance
• Lighting
• Fire and life safety
• Signage
• Rest rooms
• Electrical
• Telecommunications
• Security system

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During the Remodel

• Be diligent
• job walks and job meetings
• Answer RFIs and submittals
• Order furniture
• Order technology
• Community public relations

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Managing the Moves

• Collection moves
• rent book trucks
• approximately .25 to .50 per book with movers
• purchase cartons 2.00 and up
• 20 inch cubes, 30 inch cubes

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Furniture and Equipment Delivery

• Deliver and install
• Unpack or uncrate
• Set in place
• Level and gang together
• Wipe off
• Touch up
• Wire lamps and shorten cords
• Remove debris

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Taking Occupancy

• Signage, graphics art work
• Floor plans, maps publications
• Staff orientation
• Training in use of new equipment
• Installation testing of technology
• Punch list
• Cleaning (!)

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Project Pitfalls and Red Flags

• Code compliance
• Unrealistic budget
• HVAC
• Hazardous materials
• Historic preservation issues
• Unrealistic schedule

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Special Topics
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Learning from Retail

• Branding and welcoming
• Location and visibility
• Signage and way finding
• Setting up the store
• Merchandising
• Conversion

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Special Topics Images

• Branding and Welcoming
• Visibility
• Signage

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Color Contrast
Black on yellow
Yellow on black
White on blue
Yellow on blue
Green on white
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Signage Best Practices

• Well positioned
• Easily read while moving fast
• Clear, no jargon
• Gets customers attention
• Dont tell them too much

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Customers Perspective

• Im in motion
• Im on the way in
• I dont have time to read all of these words
• I dont understand your language
• Why are they all so negative?

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Our Secret Language

• Magazines
• Periodicals
• Journals
• Serials
• Periodical literature
• Current periodicals
• Back issues
• Bound journals

• EBSCO HOST

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Accentuate the Positive

• Out of Order
• Closed
• No food or drink
• Please do not reshelve
• Quiet Please

• No cell phones
• No smoking
• No children
• Children only
• NO NO NO NO NO

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What Happened to Welcome?
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Wicomico Library, MD
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Low Cost Signage
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Merchandising Setting up the Store

• The zone
• Butt brush
• Maximizing exposure
• Conversion

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The Zone (aka the Speed Bump or Landing Strip)

• No mans land
• Change in light
• Speed of entry
• Im not lost yet!
• Im on a mission, wait until Im finished
• Traffic jams

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Butt Brush
San Rafael Library
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Conversion Turning Browsers into Buyers

• Exposure to merchandise
• Longer visits
• Impulse buys
• Display
• Interception

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If youre moving things around anyway

• Maximize merchandising opportunities

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Extending the Stay

• The longer a shopper stays in the store,
• the more they will buy.
• How comfortable is your store?

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Customer Service Assessment

• Does your library make customers feel welcome?
• Is the building easy to navigate?
• Is the signage clear and jargon free?
• Is the building, furniture, and temperature
  comfortable?
• Is the building clean?

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What the Customer Wants

• What everyone else wants
• Something special
• The latest and greatest
• What do you recommend?
• Show me something new

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Green Remodeling
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What is a Green Building?

• Energy efficient
• Recycled materials
• Renewable or certified materials
• Personal health and comfort
• Little impact on natural environment
• Recyclable at the end of its life

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Environmentally Friendly Remodel

• Install carpet made from post consumer recycled
  materials (up to 95)
• Lease carpet
• Use linoleum not vinyl tiles (VCT)
• Refurbish and reuse existing furniture
• Specify non-toxic paints and glues
• Specify non-toxic cleaning materials

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Green Remodeling (Light)

• Replace appliances with energy efficient models
• Replace T12 lamps with T8 lamps
• Relax heating and cooling requirements
• Install automatic faucets to save water
• Install window film

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Green Remodeling (Moderate)

• Plant drought resistant plants
• Install new light fixtures with T5HO bulbs
• Rewire light fixtures for bi-level switching
• Install low flow toilets
• Waterless urinals
• Double glaze windows

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Take Back Programs
Santa Monica Public Library
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Buy Green Furniture
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Exercise 3

• Adopt an Idea

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Quick Fixes, Case Studies and Basics
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Low Cost Improvements

• Paint
• Whimsy
• Graphics
• New signage
• Selective carpet replacement
• Furniture repair or selective replacement

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A Little Lipstick on the Pig

• Dont be afraid of color

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Rochester Hills, Michigan Library

• Low Low Low Really Low Cost Remodel
• Youth Services and Teen Area

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Youth Services Remodel
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Total Cost

• Paint 499
• Magnet ovals adhesive   280 Lettering  
  242
• Total 1,021
• 6 days of maintenance mans time

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Teen Area Remodel
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Rancho Cucamonga
Archibald Library Head-to-Toe Makeover
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Anaheim Central Library

• Childrens Library
• Focused Remodel

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Carpet
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Rochester Hills, MI Library
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Carpet

• Carpet weight
• Glue down
• Multi-level loop
• Recycled post consumer product
• Environmental properties
• Enhanced backing
• Acoustical properties

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Carpet Costs

• Good quality carpet 30 - 40 square yard
• Dismantling shelving 40 50 section
• Reassembling shelving 40 50 section
• Jacking up shelving without dismantling
• Moving furniture and equipment

84
Service Desks
Traditional Casework Desks 800 - 1,000 per
linear foot
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Lighting
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Lighting

• Clean lenses and replace bulbs
• Replace bulbs with energy efficient T5 T8
• Add task lighting

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Lighting Costs

• Task lighting
• 500 - 1,000 per fixture

Up to 8.00 per square foot to replace all
existing lighting
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Ceiling

• Create interest
• Define areas
• Hide bad light fixtures

City of Orange (former) Main Library Remodel
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Pizzazz

• On a small budget

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Great New Stuff

• Furniture Shelving

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End Panel Modifications

• Collection signage
• Calendars
• Display shelves
• Catalog station

Biane Library Rancho Cucamonga
Retrofit existing end panel with slat wall 200
- 300 each
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Exterior Renovation
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Exercise 4Case Study