Social Policy Forum

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Social Policy Forum

• Monday, August 31st, 2009

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Tonights Agenda

• Clearly convey current IFC Social Policy
• Encourage responsible Risk Management
• Gather suggestions for new version of IFC Social
  Policy

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Policy Purpose

• Protect the health and safety of Greeks and
  attendees
• Preserve the Greek system at Georgia Tech
• Defend fraternity and fraternity officers

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Your Role

• Know the social policy and teach it to your
  chapters
• Prevent problems through active risk management
• Abide by all social policies to protect the lives
  of your members, the life of your chapter, and
  Greek life at Georgia Tech

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Policy Roots

• FIPG Risk Management Manual
• Key Resource on all Chapter Matters
• Available at FIPG.org
• Institute Policy on Alcohol and Illegal Drugs
• On-campus Risk Management Best Practices

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Policy Overview Events

• What types of parties must I register?
• Party - 1.5 times size of chapter (e.g. band, DJ,
  etc.)
• Mixers
• Social - invited guests only (date night, formal,
  etc.)
• Why register parties?
• Reduces fraternity liability
• Aids in event planning (attendance, security,
  etc.)

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FAQ Why register Formal?

• Off-campus events and formals must be registered
• Allows IFC and GTPD to monitor house in case of
  fire, burglary, etc.
• Allows Georgia Tech to be aware of whereabouts of
  students in case of an emergency or disaster

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FAQ How to Register

• Visit gatechifc.com
• Members Tab gt Documents and Forms
• Event Registration Form

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Policy Overview Regulations

• All events must be registered 5 days prior to the
  event
• All parties must abide by a BYOB standard
• No purchases with fraternity money
• No passing the hat purchases
• No Open Bar, even it is limited to guests 21
• No bulk quantity/common container

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Policy Overview Regulations

• No public advertising
• No open parties
• No overflow of party from property boundaries
  fence must be constructed if no boundary exists
• No glass containers

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FAQ Off-Campus Parties

• Parties at Home Park residences, apartments, and
  other locations that could be associated with a
  fraternity are prohibited from distributing
  alcohol with kegs, open bars, or any other common
  source of alcohol
• Legal liability for individual homeowners, as
  well as chapter officers

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FAQ Binge Drinking

• IFC Social Committee will immediately issue
  citations without opportunity for remediation if
  binge drinking is occurring at an event
• Includes, but not limited to funneling,
  shotgunning, group shots, shot parties, keg
  stands
• Linked to short-term development of alcoholic
  liver disease and alcoholic hepatitis, as well as
  numerous cases of alcohol-induced coma and death

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Policy Overview Security

• Minimum 3 Security Officers from licensed, bonded
  company must be present for any party to begin
• For events 300, one extra officer per addl 1 to
  100 persons
• Event is capped at estimated attendance on
  registration form
• Security may deny access to any intoxicated
  person
• Security company contract reduces fraternity
  liability

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FAQ Party Packet

• Party Packet can be picked up day of party or
  Friday prior to party
• May not be opened until Security arrives
• Return to GTPD Dispatch with Security Form,
  Unused Wristbands, and Guest List

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FAQ Wristband Distribution

• Given to those 21
• No wristband No alcohol
• Provided by IFC in party packets

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FAQ Sign-in Sheets

• Standard sheet available at gatechifc.com
• Includes Name, Signature, Arrival Time, and if
  guest, Host Name
• All persons at event, incl. brothers, should sign
  in

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FAQ Guest Lists

• Allowable sources for guest lists
• Private, invisible, closed facebook group thats
  admin invite only
• Private, closed E-vite
• Recommended that all fraternities keep a guest
  list for all events, which allows access to be
  limited and allows for better risk management

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Policy OverviewSober Monitors

• 10 (max. 5) sober monitors per event
• Recommended 2 of 5 are on Exec
• Must stay sober and drug-free all night
• Names must be posted in prominent place
• Identify potential problems
• Present themselves at request of IFC Patrol
• One monitor should be at sign-in table at all
  times

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Policy OverviewSafety Patrols

• Patrols arrive at least twice per event
• President or highest ranking officer and Sober
  Monitors must present themselves at security
• Check security, patrol party and private rooms to
  verify appropriate risk management procedures
• Instruct officer in proper risk management
  procedures and document infractions for Judicial
  Board action
• In egregious cases, take action to close party

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FAQ Noise Complaints

• Outside 1200 am / Inside 130 am
• Immediate shutdown if complaint is filed after 12
  / 130
• Attempt to resolve complaints between chapters
  GTPD should always be contacted as a last resort
• Note Atlanta Police can shut down any party if
  amplified sound is audible more than 50 yards away

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FAQ Unregistered Parties

• Huge legal risk to fraternity and fraternity
  officers
• Minimum semester of social probation
• Can result in removal of charter
• Be wise Register all events
• If you refuse to register an event, employ
  stringent risk management policies and be prepared

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Policy Purpose

• Protect the health and safety of Greeks and
  attendees
• Preserve the Greek system at Georgia Tech
• Defend fraternity and fraternity officers

23
Your Role

• Know the social policy and teach it to your
  chapters
• Prevent problems through active risk management
• Abide by all social policies to protect the lives
  of your members, the life of your chapter, and
  Greek life at Georgia Tech

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Questions?

• Ashby FoltzIFC Vice President of
  Programmingafoltz_at_gatech.edu / 404.538.6170
• Michael LEvyIFC Social Co-Chairlevy_at_gatech.edu
  / 404.683.0585
• John TrundtIFC Social Co-Chairjtrundt_at_gmail.com
  / 678.471.5203