Bellingham Bay Rotary Club

1
Bellingham Bay Rotary Club

• USING THE NEW PIER ROTARY WEBSITE

2
Introduction

• PIER is a virtually communication center
  designed to let non-techies take full advantage
  of the Internet as a communication channel.
• With PIER, Bellingham Bay Rotary will
• - have a website with full information for
  members, the public, agencies we support and the
  media
• Enable club leaders to communicate with each
  other and the entire club more effectively using
  automated email and fax
• Allow anyone who wants to add info to our website
  to do so, resulting in a far more useful and
  up-to-date website.

3
The Bellingham Bay Rotary Website
Latest into will be posted here as well as in its
normal place in the site
Click here to view Soundings, get program info,
learn about club projects, etc.
Add a member, change your info, or ask a question
here. The public or media can also ask
questions. Also, answer a questionnaire or take a
survey
4
What is a user and how do I become one?

• A user is someone who is authorized (given a
  password) to go inside the communication center
  and add info to the website or send information
  out to club members.
• Not everyone will need to be a user, but
  committee chairs, Soundings writers, board
  members, etc., should all be users so they can
  provide info to the club and keep the website
  current.
• To become a user, ask the PIER Administrator to
  give you a password.
• Go to www.audiencecentral.com and login with your
  assigned user name and password.
• Not all users have access to all functions of the
  center.

5
Where to go once logged in
Click here to create a new Soundings Click here
to look up members
6
Updating the website

• To add a new soundings
• click on
• Create New Document
• Then choose Type Soundings

7
Adding a New Soundings
Dont forget to include your contact information
8
Adding a new Soundings contd
Type in the headline Then paste the Soundings
into here
9
Adding a new Soundings contd

• After the Soundings has been pasted you have a
  few options
• Email notification about this draft
• Email a copy of the draft
• Preview the draft as it would look on the website
• Save as draft
• The next step to getting the new Soundings on the
  website is to click Save as Draft

10
Adding a new Soundings contd

• Once you have submitted a draft the next thing
  you need to do is get it approved. First step is
  to click
• Information Management
• Edit Approval List(s)
• Then Soundings edit

• Select the name of the approver
• Click the right arrow key
• Then Click Save List
• Be sure to only have one name in the approvers
  column or else both people will need to approve
  the Soundings before it can be posted to the
  website

11
Adding a new Soundings contd

• After you have selected the appropriate approver
  the next step is to view the Soundings and submit
  it to the website
• To do this click
• Unposted Documents
• Soundings
• View

Next you will want to review the draft to make
sure everything is correct Then click Approve
this Draft Then click Post this Draft The
new Soundings is now on the website
12
What can I do after the new Soundings is posted?
First option you have is to include the new
soundings as a recent update. You can choose
which websites will list this as a recent
website. You may choose more than one by holding
down the ctrl key on your keyboard
You may also send out a copy of the new Soundings
to one of your mailing lists by selecting the
Soundings Mail List then selecting Next gtgt Be
sure the From email address is YOURS You may
also choose to Skip sending the document
13
How do I add someone to the Contact List?

• To add a new contact click
• Database Management
• Add Contact
• Next you will want to choose the appropriate
  Database
• Enter the new contacts information
• From there you will choose to add the new contact
  to the mailing list then click OK at the
  bottom of the page

14
How do I update a contacts information?

• First you will click
• Database Management
• Search Contacts
• Next you type in the persons name then click
  Submit at the bottom of the page

Now click the edit next to the contact that you
would like to update.
Then make the necessary changes and click OK at
the bottom of the page