USAS Updates

1
USAS Updates

• December 2007 Release Highlights

2
USAS Updates

• December 2007
• Enhancements

3
Fund Number Changes

• Fund 588 (E-Rate) was removed
• Not intended for use since fy 2001
• See AOS Bulletin 2000-014
• Should be using General fund instead
• Will not be valid at fiscal year-end
• Fund 071 (Capital Grants) was added

4
Requisitions/Purchase Orders

• Can no longer post to an inactive vendor
• Must use vendor module to change status first
• Affects USASWeb and REQSCN/POSCN
• USASWeb now audits deletion of requisition
• USASWeb allows split-item requisitions created in
  REQSCN to be modified
• Will allow creation of split-item requisitions
  later, in v2.3 of USASWeb

5
USAS Updates

• December 2007
• Problems Corrected

6
Balance Checking

• Fixed test for negative account balances
• When modifying account on req/po
• Errors were appearing for original account
• If original account still in red after adjustment
• Affects USASWeb and REQSCN/POSCN

7
ACTRPT

• Specific vendor option was not including checks
  originating from a multi-vendor purchase order

8
USASWeb/AUTOPOST

• Error on date was displayed multiple times, once
  for each item
• Affected Receipts/Red. Ex. and Refunds
• Will now only display error once per transaction
• When batch posting in AUTOPOST/Other, error will
  be generated if date is not the same on all items
  of the transaction

9
USASWeb/Invoices

• Improved error message when problem with EIS
  pending file prevents posting to it
• Changes made to prevent item being paid to
  multi-vendor vendor number
• Cancel and Fill items must now be processed
  on separate invoices for multi-vendor pos
• Filled item must use real vendor for payment
• Cancelled item must use multi-vendor from po

10
USASWeb/Purchase Orders

• USASWeb was allowing the po date to be changed to
  a date in a future month or future fiscal year,
  without creating a future po
• Error will now be generated when trying to change
  the date to a future period
• Header description was not appearing on POSUMM
  report
• Will now be posted correctly 1st line will
  appear on POSUMM expanded report

11
USASWeb/Vendors

• Miscellaneous validation problems have been
  reported that could not be recreated
• Vendor validations have been reworked to attempt
  to eliminate these problems

12
USAS Updates

• December 2007
• Technical Changes

13
1099 Reporting

• F1099/TR1099
• Fields removed from IRS specifications removed
  from tape file (Record type A)
• Original File Indicator
• Replacement File Indicator
• Correction File Indicator
• No visible changes for users in either program

14

• End of
• June 2007 Release Highlights